best-pilates-studio-software-for-small-business

7 Best Pilates
Studio Software For
Small Business [in
2024]

As a pilates instructor, the way you organize your time is going to make all the difference to you and your clients’ success.

Though you know you need to be well-organized and confident in the way you tailor your classes to the needs of your students, accommodating for a high inflow of new clients and a range of different needs can be challenging if you don’t have the right tools for the job.

In this guide, we’ll take a look at 7 examples of the best pilates studio software on the market, and help you find a software solution that’s right for your business’s unique needs.

1. Vev

Who It’s For

Vev boasts a free robust appointment booking system that’s easy for both you and your clients, a handy CRM for getting to know your audience, and a number of marketing and reporting features to support your wider business. These features make Vev the best pilates studio software for any instructor who wants software they can rely on, without spending a lot of money or tackling a steep learning curve.

Features Overview

Vev’s main feature is its intuitive free booking software. This user-friendly platform allows you to create a branded calendar quickly and easily, which you can use to get an at-a-glance summary of the weeks and months ahead so you’re never caught unawares by new class bookings. With automated reminders and seamless client communication, this platform also helps to reduce no shows and allows you to stay flexible according to the needs of your clients.

Vev’s user-friendly booking system is supported by reliable payment processing features, marketing tools, and periodic sales reports. These features can all be a big help in reviewing your performance or projecting your earnings in the future.

Pricing

  • Forever free, with features that include all you need to provide a great pilates class experience to your clients.

  • $89.00 per year for Vev+, for users who need additional advanced features.

Pros

  • A multifunctional free version that will give most pilates instructors all they need.

  • User-friendly no-code interface that still allows for great customization.

  • Easy setup and readily-available tech support.

  • User-friendly with no complex learning curve.

  • Versatile payment options, including scan-to-pay and contactless.

  • Robust in-built CRM so you can tailor your classes to your clients.

Cons

  • While the free version is perfect for most businesses, the no-code design may disallow certain advanced features.

  • There’s currently no enterprise version, meaning some medium-to-large businesses may find the scalability limited.

2. StudioGrowth

Who It’s For

A purpose-built business software for pilates, yoga, and fitness studios, StudioGrowth is one of the best pilates studio software options for business owners who don’t need much in the way of customization, and would rather have a simple platform they can use from day one.

Features Overview

StudioGrowth’s software comes with several default booking and scheduling options which many pilates instructors will find useful. Their templates for solo classes, group classes, events, and workshops will allow instructors to tailor the platform to their current service offering and maintain relationships with their favorite clients.

StudioGrowth also has features that allow you to package individual classes, and create your own membership program for your most dedicated clients. This will give pilates instructors a clear roadmap to developing their service offering and opening up to different customer segments they may not have considered before.

Pricing

  • $139 per month for an all-inclusive subscription including all features.

Pros

  • Purpose-built platform that requires minimal customization to start using in a pilates studio context.

  • Options to package classes and sell more slots at once.

  • Membership selling options for instructors who want to move towards a subscription-based model.

Cons

  • Heavily oriented towards fitness studios, which some users may find restrictive.

  • Single pricing plan, which means you could wind up paying for features that you never use.

  • Basic reporting and analytics which may require third-party integrations to satisfy your needs, e.g. Google Analytics.

3. Wellness Living

Who It’s For

Equipped with an easy-to-use appointment scheduling system, alongside robust inventory tools to help you keep track of what equipment is in use, Wellness Living ranks among the best pilates studio software for instructors who work with several instructors or need to keep track of multiple assets.

Features Overview

Wellness Living’s booking software makes it easy for clients to secure their spot in your classes with an accessible, though somewhat dated online calendar, which you can link to via widgets on your website or Facebook page.

The platform’s own BOOK-A-SPOT™ feature gives you a convenient solution to asset management, allowing you to control the availability and reservations for various pieces of pilates equipment, such as resistance bands, balls, reformers, etc.

Pricing

  • Business: $105 for first month, then $210 per month.

  • BusinessPro: $189 for the first month, then $379.

  • BusinessMax: $285 for first month, then $569.

  • Enterprise pricing available by contacting their sales team.

Pros

  • Purpose-built scheduling platform for businesses across several health and wellness niches.

  • Asset management features available to keep track of your equipment.

  • Staff management features to accommodate for large or growing teams.

Cons

  • Pretty expensive compared to other tools on the market that offer many of the same features.

  • A somewhat dated interface that some users may find hard to navigate.

  • Some former users have reported difficulties with canceling their payment plan, e.g having to talk down pushy sales staff.

4. Exercise.com

Who It’s For

Exercise.com has an array of features that allow pilates instructors to combine their in-person standard classes with more personalized one-to-one training programs, and allows users to build a library of exercise guides and video lessons. This makes it one of the best pilates studio software options for business owners who want to combine their in-person classes with a more digitized version of their services.

Features Overview

The core of Exercise.com’s software covers a number of basic, yet serviceable business functions that will help you maintain a full schedule and a well-organized team. These include check-ins and bookings, reports showing student demand and revenues, as well as CRM functions allowing you to keep tabs on your recurring students.

Pilates instructors can also benefit from the platform-specific tools that allow you to give your clients a more digitized pilates experience, such as an online workout plan creator, exercise library, and TV workouts.

Pricing

  • Pricing isn’t listed publicly. Potential users can contact Exercise.com’s sales team to create a payment plan that works for them.

Pros

  • Tools designed specifically or exercise classes, which provide important functions outside of the general business admin side.

  • Custom workout plan builder useful for tailoring services to the individual.

  • Branding features to help make your client-facing experience more unique and memorable.

Cons

  • A lot of different features that present a steep learning curve to new users.

  • Non-published pricing could mean that the cost of a comprehensive plan is expensive for smaller studios.

  • Features tailored to one-on-one classes could be difficult to work with for instructors who depend on group class bookings.

5. Mindbody

Who It’s For

Mindbody offers all the core features you’d expect from a pilates software suite, including booking and scheduling, staff management and reporting. Aside from this, it also comes with a varied selection of marketing tools, which places it among the best pilates studio software for growth-oriented instructors who have big ambitions for growing their business.

Features Overview

Mindbody has a simple booking and scheduling platform which makes it easy for any client to select their class and preferred time slot, then lock it in. Class details can be edited easily from the calendar view to ensure your clients are kept in the loop.

Mindbody also comes with a robust marketing automation tool for creating your own branded app, along with composing, sending, and automating promotional emails in the same way you would with a dedicated email marketing tool. This allows you to strategise campaigns around different segments of your audience, and ensure that your outreach has a higher likelihood of getting classes booked and creating satisfied customers.

Pricing

  • All plans require a custom quote through contact with the Mindbody sales team.

  • According to Mindbody’s website, prices start at $159 per month.

Pros

  • Accessible scheduling platform with different options for class offerings, such as workshops, one-to-one, etc.

  • Robust marketing tools for creating a branded app and sending out email campaigns.

  • A well-known name in the fitness industry.

Cons

  • Not pilates-specific, and lacking some of the features found in dedicated pilates tools.

  • Non-transparent pricing could mean the overhead is higher than your available budget.

  • Some users have reported disappointing experiences with their customer service.

6. Acuity

Who It’s For

Acuity is a simple, straightforward scheduling platform with affordable pricing plans and no extra frills. This marks it as one of the best pilates studio software suites for business owners who need a robust scheduling solution, but don’t necessarily need strong supporting features such as a marketing platform.

Features Overview

Acuity’s simple yet reliable scheduling system has all the basic functions a small pilates business will need to get started.

The scheduling system allows you to set your availability across given times throughout the month, automate the appointment booking process, and customize intake forms to make the whole experience easier for your clients.

Acuity also offers some basic branding features for your scheduling page, allowing you to add your logo and select a color scheme in order to set your brand apart from the crowd.

Pricing

  • Emerging: $16 per month.

  • Growing: $27 per month.

  • Powerhouse: $49 per month.

Pros

  • A simple interface that doesn’t require much learning to get started.

  • Affordable pricing compared to many other tools.

  • User-friendly customization options without the need for coding or CMS experience.

Cons

  • The simplicity of the platform may exclude customization you’ll want as your business starts to grow.

  • The branding features are limited, and your page will still look fairly similar to competitors who are using the same platform.

  • Lacking in supporting features like a CRM and marketing tools - purely focused on scheduling.

7. TeamUp

Who It’s For

A brand owned by DaySmart, TeamUp is a booking system that’s had several years on the market, and has different iterations catering to various kinds of fitness class, including pilates. This focus in design means that many of the features will be ready to start using out of the box, making it a good choice for pilates business owners who don’t want to carry out a lot of customization.

Features Overview

TeamUp’s intuitive class booking software is easy to set up on your side, and provides a seamless client experience that allows people to secure their bookings in just a few taps. The readily-accessible booking details help both you and your clients keep up to date with their scheduled classes, reducing the incidence of no-shows or missed appointments.

TeamUp’s website also emphasizes the active community they’ve built among their users. This community works with the developers’ commitment to listening to users’ comments, and continuously improving the platform to reflect the needs of the user base. This makes it one of the better platform options for business owners who are more technically-minded, and like to share their input on new or improved features with their software providers.

Pricing

  • 0-100 active customers: $99 per month.

  • 301-400 active customers: $219 per month.

  • 601+ active customers: $309 per month.

Pros

  • Active community of users who are openly welcomed to share their input and improve the platform.

  • High level of configuration for bookings, making it useful for businesses that offer group and one-to-one classes.

  • Designed for pilates with minimal customization required.

Cons

  • Significant price increases when you acquire a certain number of clients.

  • Limited branding that might feel restrictive to those with major marketing ambitions.

  • Some users have reported difficulties with amending bookings once they’ve been made.

Leveling Up Your Pilates Class

Leveling Up Your Pilates Class

Effectively managing the ups and downs of a growing pilates business can feel overwhelming at times, but having the right software suite to support you can make all the difference.

We hope this guide has given you a clearer idea of the kinds of features you’ll need to optimize your pilates business, and helped you find the best pilates studio software for your needs.

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