Pilates Software
Booking a class shouldn't be a stretch. Share your online page with students and have them book at ease!
Why use software for your pilates studio?
When you take the decision to start a pilates studio you will quickly realise that there is a lot to handle; Making sure the studio is clean, hiring instructors, getting students in at the right time and staying in touch with them, and keeping all your finances in order.
This can all feel overwhelming.
Purpose-built pilates studio software can help with that. It provides a clear overview of all the lessons that are booked and can send you reminders when lessons are coming up. Pilates studio reservation software helps you stay organised and gives you head space to think about other things. This can only make your students' experience even better.
“Don’t get interrupted during your pilates class, let your students book themselves online ”
When to use pilates booking software?
If you ever experienced one of the following situations:
- Students not showing up to their booked sessions: Due to poor communication, people forget their booked sessions and have double bookings. Pilates scheduling software can send a reminder and create appointments in students’ calendars to prevent no-shows and double bookings.
- An overwhelming amount of text messages and emails to respond to: When your students manually have to book classes, your phone will be filled with notifications constantly. With pilates studio management software, students can easily schedule their classes online and stop spamming you.
- Missing flexibility in your agenda: A lot of your students probably have a set weekly date and time to start their pilates session. It can be the case that this session has to be rescheduled due to personal reasons. Pilates management software is a great way to tell your clients in advance that the session is rescheduled or cancelled.
Benefits of using pilates studio management software
The benefits of using pilates studio management software are countless. Probably the most prominent one is the fact that you have a clear overview of all your booked sessions. Such a CRM for pilates studio's is a great benefit when trying to combine your personal appointments together with all the bookings that you have for your pilates studio.
Pilates studio software can also give an overview of your financial situation. The software can provide you with overviews of your earnings in certain time periods and even give the opportunity to request students to pay online.
Other benefits for your pilates studio are:
- Increased organisation and efficiency
- Reduced paperwork and phone calls
- Less no-shows
- More time for your students and less time spent on peripheral matters.
Set your own times, define your own pricing and run your pilates studio the way you want to
Which pilates studio software works best for my customers?
There are a few things to consider before choosing a pilates studio booking system. The most important ones: Convenience and ease of use.
Do students understand how to book a class? Do I know how the tool works? As soon as certain things are not clear, don’t use a system. The temptation to fall into old habits and schedule everything manually, will be significant. But remember, pilates studio appointment software is there to make life easier.
Apart from the convenience and ease of use, pricing can be a relevant factor to consider when making the decision, what sort of software you want to use. Try to stay away from software that charges a high commission per booking. Eventually, this cost will be passed on to your customers, and will hurt your customer retention.
Vev's pilates studio software is absolutely free, so you have one less thing to worry about while you grow your pilates business.
Getting started with pilates scheduling software
First, you need to pick the pilates studio software that suits you. There is plenty of choice, so take the time to find the software that fulfils your needs the best. Once you've found the perfect app, sign up for an account and create your profile.
We suggest you try Vev, our free software tailor-made for pilates studios. The only thing you need to do is create an account, fill in your classes and pricing, and share the link to your personal booking page with customers, for instance in social media profiles.
Once you've started using the tool, take some time to familiarise yourself with its features and capabilities. This will help you get the most out of it and make sure you're using it in the most efficient way possible. If you need any help, feel free to get in touch.
Run your pilates studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your studio. Add descriptions for your pilates classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your pilates studio makes, what your clients plan most and even learn how they made their appointment.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a pilates class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients plan.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Plan deadline
Decide the exact cutoff time for when clients can plan a pilates class, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to plan. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide pilates classes so you can only plan them for your customers.
Sell
Offering
Decide what you offer at your studio. Add descriptions for your pilates classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your pilates studio makes, what your clients plan most and even learn how they made their appointment.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a pilates class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients plan.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Plan deadline
Decide the exact cutoff time for when clients can plan a pilates class, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to plan. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide pilates classes so you can only plan them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your pilates studio
Add a cover to your header that matches your studio. Impress your clients of your pilates studio even more.
Plan with a QR-code
Make it easy for your clients to plan pilates classes by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the studio. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your pilates studio special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the studio. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the studio from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the pilates instructor, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their pilates class so your pilates studio administration is always up to date.
Discounts
It's easy to give your client a discount on their pilates class. Choose a percentage or fixed amount. Whatever works best for your pilates studio.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a pilates instructor.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your studio. Simply use your phone to have clients pay for their pilates classes on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of pilates classes
See exactly who will get what pilates class, and at what time the appointment is due.
Your opening hours
You decide when the studio is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the studio’s hours.
Plan deadline
Decide the exact cutoff time for when clients can plan a pilates class, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to plan pilates classes.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to plan. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from the studio effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular pilates classes and revenue. This way you know exactly how your studio is doing.
Your day at a glance
See exactly how much your pilates studio makes, what your clients plan most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your studio then you are good!
Works out of the box
Vev comes loaded with everything needed for the studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the studio.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your pilates studio. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their pilates class.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular pilates classes and revenue. This way you know exactly how your studio is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your studio up to 40%.
Bookkeeping
Make your administration of the studio run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of pilates classes is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your pilates studio, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your pilates studio.
Overview
Calendar view
See all your pilates studio appointments in a calendar view.
Your overview of pilates classes
See exactly who will get what pilates class, and at what time the appointment is due.
Your day at a glance
See exactly how much your pilates studio makes, what your clients plan most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you plan again.
Delivery overview
See exactly where and at what time you need to deliver pilates classes. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular pilates classes and revenue. This way you know exactly how your studio is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their pilates class.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their pilates class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients plan pilates classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next pilates class with your pilates studio, ensuring a smooth and professional experience.
Client history
See exactly what pilates class your client planned before.
Customers
Fields
Add more specific client information to run your pilates studio even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For pilates instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you plan again.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a pilates class again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your pilates studio. Of course not!
Client history
See exactly what pilates class your client planned before.
