7 Best Personal
Trainer Software Tools
in 2024

When you’re working as a self-employed personal trainer, there are countless variables you need to think about to keep your business running smoothly. When you’re running a personal training program or a pilates studio, from keeping an efficient schedule and making appointments easy to grasp for your clients to marketing your services for continual growth, being a great personal trainer isn’t as easy as just showing up and working through your session.

If you feel that you’re not fulfilling your potential as a PT, getting equipped with the right kind of software can make all the difference to your performance.

In this post, we’ll look at 7 of the best personal trainer software tools on the market and how they can help you.

vev

1. Vev

Who It’s For

Vev is one of the most versatile and accessible options for personal trainer software on the market. It boasts a user-friendly and efficient scheduling system and a highly functional platform for client relationship management, all for absolutely no cost at all.

With huge potential for both simplifying your business admin and tailoring the PT session experience to the personal preferences of your customers, Vev is the best personal trainer software for anyone who wants to avoid a large up-front investment or a complex system that will take a long time to navigate.

Features Overview

Vev’s intuitive booking platform allows your clients to see your available slots for training sessions in a simple calendar view, then select the kind of service they’re looking for and schedule it in for a time that works for them. You’ll be able to access this view at any time from your desktop or mobile device in order to see your schedule for the coming weeks or amend your booked sessions with ease.

As your clients make bookings, finalize payments, and interact with you in other ways through Vev, their data will feed into the platform’s equally user-friendly CRM. This part of the software will help you keep tabs on all your active clients, build an understanding of your audience, and ensure you’re tailoring your services to every clients’ individual needs.

To round it all off, Vev also gives you access to a variety of automated marketing features. This will allow you to “set and forget” email and SMS campaigns to keep your audience informed about promotions and developments at your business.

Pricing

  • Forever free, with features that provide all you need to keep your personal trainer business running smoothly.

  • $89.00 per year for Vev+, for users who need additional advanced features.

Pros

  • A multifunctional free version that will give most personal trainers all they need.

  • User-friendly no-code interface that still allows for great customization.

  • Easy setup and readily-available tech support.

  • User-friendly with no complex learning curve.

  • Versatile payment options, including scan-to-pay and tap-to-pay.

  • Robust in-built CRM so you can tailor sessions to your clients.

Cons

  • While the free version is perfect for most personal trainers, the no-code design may disallow certain advanced features.

  • There’s currently no enterprise version, meaning some larger PT businesses may find the scalability limited.
exercise

2. Exercise.com

Who It’s For

Offering a broad array of logistical and business features, Exercise.com has a lot of scalability potential for many different businesses in the health and fitness niche. This makes it one of the best personal trainer software options for PTs who have big plans for their business and are strategizing for large-scale development in the near future.

Features Overview

Exercise.com’s simple online booking platform allows you to add some rudimentary branding with a custom color scheme, font editing, and other customization features. Clients can book sessions in based on the parameters you set.

As clients interact with you through the platform, you can harvest data for use in Exercise.com’s functional CRM, tracking metrics like client attendance, booking frequency, and engagement with your email and SMS marketing campaigns. This will help you keep on top of the general sentiment across your audience, and help you determine what you should be doing differently to develop your business.

Pricing

  • Custom pricing plan available through the sales team.

Pros

  • Large scalability potential for small businesses that are planning to develop in the future.

  • Easy customization to set your brand apart from the crowd.

  • Effective CRM features for better understanding of your audience and services.

Cons

  • With a lot of different features, some users may find the Exercise.com learning curve daunting.

  • Non-transparent pricing that may push you beyond your budget.

  • Tailored more towards larger businesses than small self-starters.
pt-distinction

3. PT Distinction

Who It’s For

PT Distinction prides itself on its accessibility, and acts as a great branding opportunity for smaller personal trainers who currently don’t have the budget to match their larger competitors. The opportunity to create native Android and iOS apps for client booking through the platform makes it one of the best personal trainer software choices for businesses that want to make their brand more polished and professional.

Features Overview

The core highlight of PT Distinction is its ability to create branded native Android and iOS apps for you to facilitate booking, training programs, and progress tracking for your clients. Offering this kind of portal rather than a branded page on another company’s app, you can show your clients a higher standard of professionalism and strengthen your brand identity.

PT Distinction also offers features that help you plan and deliver group training programs, making it easy to expand your service offerings and attract a wider array of clients.

Pricing

  • Starter: $19 per month.

  • Pro: $59 per month.

  • Master: $89 per month.

Pros

  • The ability to create native apps for both Android and iOS and lend your brand more professionalism.

  • Customizable group workout programs.

  • User-friendly interface for you, your staff, and your clients.

Cons

  • Limited integrations with third-party software.

  • No two-way texting.

  • Some users have reported difficulty understanding the pricing structure.
fitbudd

4. Fitbudd

Who It’s For

Fitbudd has iterations for several different businesses in the fitness niche, including yoga trainers, nutritionists, and personal trainers. Its user-friendly interface allows you to build your own branded booking system and personalize workout schedules according to your clients’ needs.

The two-way messaging allows for both one-on-one and group chats, making it one of the best personal trainer software platforms for trainers who like to personalize their customer service and tweak programs as they go.

Features Overview

With Fitbudd’s scheduling system, your clients can navigate the intuitive app view to book a series of sessions that work for them, or allow you to create a personalized workout plan based on their unique fitness level and goals.

With the handy messaging platform, you can stay in constant contact with clients to send them reminders, suggest changes to their fitness regimen, and share freshly-revised plans easily from your mobile device.

Pricing

  • Silver: $29 for 10 clients per month, + $2 per additional client per month.

  • Gold: $99 for 20 clients per month, + $2 per additional client per month.

  • “Platinum” enterprise plans available through sales team.

Pros

  • Intuitive scheduling through a branded app.

  • Two-way communication through a user-friendly chat function.

  • Purpose-built software version specifically for personal trainers.

Cons

  • Branding and customization is lacking compared to some other platforms.

  • Lacking in sales and marketing features.

  • Some users have expressed frustration when having to manually set up the exercise library and video classes.
fitsw

5. FitSW

Who It’s For

FitSW provides users with a robust workout scheduling platform which allows trainers to set out personalized exercise sessions and add them to their clients’ calendars, then copy and paste these across a certain period, or make them a part of a recurring fitness plan with weekly or monthly occurrences. This flexibility ranks it among the best personal trainer software for PTs who specialize in a certain type of exercise or client and want a way to simplify instruction over time.

Features Overview

FitSW’s scheduling platform gives users instant access to an intuitive workout builder, where you can add detailed workout instructions to a calendar item, then set this to recur at given intervals or make it a part of a more varied workout.

Other purpose-built features allow you to track your clients’ one-rep maxes over time to track their progress, add notes to workouts on-the-fly, and also host demo videos in your client’s schedule so they know exactly how to perform a new exercise.

Pricing

  • Free version available.

  • Premium for trainers: starts at $19 per month for up to 5 clients.

  • Adding additional clients to your plan will gradually increase the price per month.

Pros

  • Easy and flexible scheduling for creating recurring fitness sessions.

  • Incremental pricing for affordable scalability.

  • Free version available.

Cons

  • No opportunities for branding and customization.

  • Lacks a CRM.

  • Lacks business analysis tools outside of client progress tracking.
truecoach

6. TrueCoach

Who It’s For

TrueCoach provides a simple yet functional interface for personal trainers to schedule a workout program, which clients can then access and follow along from their app. This is supported by a robust client management program where you can keep an eye on your clients’ compliance to programs, preference for workout types, and other variables. This makes it one of the best personal trainer software choices for any PT who’s starting out and wants to develop a better understanding of their audience.

Features Overview

With the TrueCoach program builder, you can map out a customized workout plan for each of your clients based on their needs and goals, along with a nutrition tracker that sets macro dietary goals to prop up their workouts.

The client management suite shows a number of crucial variables about each client, including their name and contact details, their compliance rates, and the kinds of sessions they’re set up for (e.g in person, dual, or remote). Using this can help you make informed decisions based on how to help your clients stay on track, and pick up on audience preferences to inform your wider marketing strategy.

Pricing

  • The Starter Plan: $19.99 per month.

  • The Standard Plan: $52.99 per month.

  • The Pro Plan: $106.99 per month.

Pros

  • Affordable starter tier.

  • Robust client management features for understanding your active audience.

  • User-friendly client-facing site and app.

Cons

  • Limited range on planning long-term workouts.

  • No payment processing.

  • Some users have said the compliance tracking isn’t as granular as they hoped.
train-heroic

7. TrainHeroic

Who It’s For

TrainHeroic is a platform that’s built for PTs, and gives all users the templates they need for to build and schedule effective workout programs from the outset. The ability to market and sell your workout programs through the TrueHeroic marketplace makes it one of the best personal trainer software platforms for PTs who don’t have many marketing assets of their own.

Features Overview

The core features of TrainHeroic are similar to most other PT business platforms on the market. It offers robust workout program scheduling through a simple calendar view, alongside a client management system, real-time chat, and some branding options.

The TrainHeroic marketplace allows personal trainers to advertise their programs on the platform’s own training “store”, where client-side users can review and share their favorite training plans. This can be a powerful way to get your training expertise seen by a wider audience, and build up your client base when your marketing plan is still in its infancy.

Pricing

  • Starts at $9.99 per month for one client.

  • Prices increase gradually based on clients. The top tier is $399.99 per month for up to 1,000 clients.

Pros

  • Access to a large marketplace to expose your training to a new audience.

  • Easy in-app communication tools.

  • Robust client management and tracking capabilities.

Cons

  • Dependency on the TrainHeroic marketplace could stunt your own independent marketing.

  • Limited customization compared to other tools.

  • Some users have reported frustration when trying to get solutions from technical support.

Final Thoughts

We hope our round-up has helped you build a better understanding of the kinds of features and benefits personal trainer tools can give you, and brought you closer to finding the best personal trainer software for your needs.

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