Best 7 volunteer
scheduling software for
small businesses [in
2024]
Organizing a team of volunteers without the right tools is like trying to herd cats in a thunderstorm: a fun challenge, but ultimately a wet and wild ride. Thankfully, the digital age has blessed us with an array of apps designed to make volunteer scheduling a breeze. Here are the best apps that promise to turn chaos into harmony.
Efficient volunteer management requires clear communication, easy access to schedules, and tracking volunteer availability and skills. The best apps have user-friendly interfaces for organizers and volunteers, enhancing productivity and satisfaction.
We have identified top software known for their strong features, reliability, and positive feedback. These tools make volunteer coordination easier, reduce workload, and improve the volunteer experience.
1. Vev
Who is it for
Vev volunteer scheduling software suits small to medium-sized businesses. This multifunctional software solution simplifies key tasks such as scheduling and customer management, making it a valuable tool for owners looking to improve the way they provide their services and deal with administrative work.
It really helps with client relationships and in simplifying administrative tasks that would cost a lot with many traditional systems.
Features overview
Vev's booking system is flexible, designed to meet the needs of volunteer scheduling. Vev's booking system is flexible, designed specifically for volunteer scheduling needs. It is a complete CRM system that allows businesses to maintain comprehensive records of client preferences and histories, facilitating every interaction.
The platform provides automated reminders and notifications to keep your clients informed and engaged, reducing no-shows and ensuring smooth operations. Vev's built-in marketing suite makes it easy for volunteer scheduling businesses to create and manage targeted marketing campaigns that reach new customers and boost engagement.
Vev's dashboards provide a clear view of cash flows, client data, and other critical business metrics in a user-friendly environment. The software also offers customized branding options.
Pricing
Free version $0 Plus version $8.99 - First month free. Pro version for enterprises: get in touch for custom pricing
$0-$8.99
Website
Pros
- Automated schedule management: Saves time and reduces the risk of errors associated with manual scheduling.
- Increased efficiency: Allows for more streamlined operations and the ability to focus on other tasks.
- Improved client experience: Provides clients with a convenient and user-friendly booking process, enhancing satisfaction and potentially leading to repeat business.
- Built-in CRM: Helps maintain organized customer information, facilitating better communication and customer relationship management.
Cons
- Setup Time: May take time to set up and get started.
- Tech Reliance: Relies on technology to manage orders.
- Learning Required: Staff and customers may need time to learn how to use it.
2. SignUpGenius
Who Is It For
SignUpGenius is ideal for volunteer scheduling. Its unique draw is the simple sign-up creation feature, making it accessible for users seeking an efficient way to manage participants without complexity.
Features Overview
SignUpGenius simplifies the coordination process with its easy sign-up creation, allowing users to quickly set up events and sessions without hassle. Its powerful group messaging feature ensures everyone stays informed and engaged.
For volunteer scheduling, helpful reporting and advanced tools provide valuable insights and facilitate event management. Additionally, easy payment and donation tools support financial transactions, making it versatile for various needs.
Despite its simple design, SignUpGenius is praised for its functionality and strong support system, effectively meeting both basic and advanced user needs.
Pricing
Silver, $8.99/month. Gold, $22.49/month. Platinum, $40.49/month. Enterprise.
$8.99 - $40.49
Website
Pros
- SignUp Genius is incredibly easy to use and effective, even in its free version.
- It seamlessly integrates and offers powerful features.
- Users find it helpful for scheduling various events like performance reviews and interviews, with options that work best for them.
- The tool has countless uses, with the premium version offering additional options at an affordable price.
Cons
- While SignUpGenius isn't lacking anything essential, some users don't consider it a must-have tool.
- The ad-supported version has a dated appearance with templates that lack modern design aesthetics.
- Additionally, some find the program difficult to navigate initially, though it becomes clearer with time and understanding.
3. WildApricot
Who is it for
WildApricot is ideal for volunteer scheduling seeking a complete solution for managing membership data, event planning, and fundraising. Its unique offering includes a mobile app for both admins and members, enhancing accessibility on the go.
Features overview
WildApricot provides volunteer scheduling with tools to build engaging websites, manage membership data, and process payments securely and quickly. It simplifies event planning and management, improving member connectivity with communication tools like email confirmations and reminders.
The platform offers a mobile app for both admins and members, ensuring accessibility from any location. WildApricot also supports online revenue growth through an integrated store and various integrations, including widgets, WordPress, and APIs.
It is praised for its database management, event planning, and website capabilities.
Pricing
Personal, $60/mo. Group, $75/mo. Community, $140/mo. Professional, $240/mo. Network, $440/mo. Enterprise, $530/mo. Global, $900/mo.
$60 - $900
Website
Pros
- Users are impressed by the software's extensive feature list and positive reviews.
- They find the database, event management tools, and website construction excellent, praising the straightforward consolidation process and superb online help documentation.
- Technical support is prompt and thorough, making it ideal for both IT professionals and non-professionals alike.
Cons
- Some users have experienced frustration with customer support, citing long wait times for chat-based assistance.
- Additionally, a recent forced change in payment systems led to automatic subscription cancellations without warning or documentation, causing dissatisfaction among users.
- The discontinuation of telephone support during significant system changes has also been a point of frustration.
- However, many perceived issues were found to be misunderstandings.
4. SignUp.com
Who is it for
SignUp.com is designed for volunteer scheduling seeking a centralized solution to manage volunteers, event scheduling, and member communication, with a standout feature being its comprehensive volunteer recruiting capabilities.
Features overview
SignUp.com offers a suite of features for managing calendars, communications, and contacts. It includes customizable fields and document storage for a personalized experience.
Useful for nonprofits, the platform supports electronic payments, event scheduling, and provides a detailed member database and directory. It ensures member engagement with mobile access, self-service portals, and personalized settings, and helps with volunteer management and recruitment.
Pricing
Price starts from $9.99 per month, with a flat rate. The pricing options include a free plan, subscription, and free trial. Additional features are available at $24.99/mo and $49.99/mo.
$9.99 - $49.99
Website
Pros
- Users appreciate how easy SignUp.com is to use for both administrators and participants.
- They love the option for users to sign up without creating an account, making the process hassle-free.
- Nonprofits especially benefit from the platform being free for their volunteers, allowing efficient tracking of projects and volunteers.
- The interface is user-friendly and visually appealing, with helpful reminders for volunteers before their scheduled time slots.
Cons
- Some users, particularly older individuals, find the platform challenging to navigate, attributing it to age-related decline in tech proficiency.
- There are suggestions for improving communication and messaging within the platform, particularly regarding cancellations or changes in sign-up times.
- Additionally, linking to specific sign-ups can be difficult for users who are not registered.
5. Flipcause
Who is it for
Flipcause is designed for volunteer scheduling looking to manage donations, events, volunteers, and online sales, all in one place, with the unique addition of peer-to-peer fundraising capabilities.
Features overview
Flipcause provides a comprehensive toolkit for volunteer scheduling to manage various fundraising activities, including donations & payments, events & registration, Text-to-Give, peer-to-peer, crowdfunding, volunteers, online store, and sponsorships.
The software is designed to meet diverse fundraising needs with an intuitive interface that enhances donor experience, customizable donation receipts, and easy website integration.
Pricing
Starter, $125 per month, Paid Annually, Growing, $200 per month, Paid Annually
$125 - $200
Website
Pros
- Great user interface for donors.
- Customizable donation receipts.
- Easy integration with websites.
- Great customer service.
Cons
- Setting up a fundraising campaign for the first time can be time-consuming and confusing.
- Need to click "save" each time you open a section of your campaign, even if no changes were made, which can be a bit annoying.
6. VolunteerLocal
Who is it for
VolunteerLocal is designed for volunteer scheduling seeking a robust tool for managing volunteers, providing functionalities like scheduling, communications, and reporting. Its unique selling point is the inclusion of background screening capabilities.
Features overview
VolunteerLocal offers tools to help manage volunteer efforts easily. It includes a volunteer database for record-keeping, scheduling tools for event planning, and communication features like email and SMS for outreach.
The platform supports group volunteering, tracks volunteer hours, provides detailed reporting, integrates with background check services for security, and connects with CRM systems for better data management.
Pricing
Discover Plan, $600/year | Grow Plan, $2,400/year | Enterprise Plan, Contact us
$600 - $2,400
Website
Pros
- Ease of scheduling fundraising races and volunteer events.
- Great compatibility with social media platforms.
- Fantastic customer service and flexibility in customizing the system to fit specific needs.
- Fast response from tech support, Friendly and pleasant staff.
Cons
- Uncertainty about whether higher subscription levels include notifications when volunteers sign up.
- Confusion for new users, particularly during initial setup.
- Occasional issues during launch, though promptly addressed by customer support.
7. Helper Helper
Who is it for
Designed for volunteer scheduling, Helper Helper is ideal for organizations seeking a comprehensive solution to manage volunteer scheduling, including features like attendance tracking and third-party integrations, with a unique focus on recognition management to engage and appreciate volunteers effectively.
Features overview
Helper Helper makes coordinating community service easy for nonprofits. It includes an activity dashboard for a quick overview, activity and attendance tracking to monitor participation, and tools for calendar and communication management to keep everyone informed.
It simplifies event and volunteer recruiting, offers mobile access for organizing on the go, and has a self service portal for volunteers. It also integrates with third-party apps.
Pricing
Basic $500/yr
500
Website
Pros
- Responsive company with a willingness to address client issues.
- Provides valuable data for celebrating the positive impact of student-athletes in the community.
- Amazing and helpful staff, along with a user-friendly interface.
- No perceived missing features.
Cons
- Occasional difficulty for students logging in, possibly due to user issues.
- Onboarding process can be challenging for students, leading to reliance on administrators for logging hours.
Essential Features in Software for Volunteer Scheduling
A top volunteer scheduling app includes a CRM system to track volunteer interactions, preferences, and history, allowing for personalized experiences that boost loyalty and retention.
Automated reminders and notifications are crucial for smooth volunteer management. These features keep volunteers informed and engaged, reducing no-shows and ensuring they always know where and when they are needed.
Why You Should Consider Software for Volunteer Scheduling
Using software with automated reminders and CRM features can improve volunteer management. It helps reduce no-shows and personalize interactions, making your organization more efficient and keeping volunteers engaged.
User-friendly dashboards give a clear view of important metrics like volunteer data and participation trends, helping you optimize your efforts. Customizable branding ensures a consistent and professional look across your scheduling tools, enhancing your organization's image.
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