Free volunteer scheduling system
Let’s all help each other. You and your volunteers do what you do best, we do what we do best - offering you the best tooling for nothing!
How can I manage all the volunteers that signed up to help?
If you are holding an event that requires volunteers, then you will want each shift and area of your event to be booked. No one wants to be low on help during an important time. Whether you are hosting a charity event, food kitchen, community affair, or other get-together, you need an easy way to book volunteers for assistance.
Through Vev’s free volunteer management software, you can allow interested volunteers to book a time slot and role that works for them.
- Sign-up for slots:
Allow prospective volunteers to book their own times in which they want to be scheduled for a shift. Through this easy-to-use system, you will be able to see who signed-up and what time slot they have filled.
- Book volunteer roles:
Your event may require multiple volunteer roles. Easily add multiple roles as products on your page. Volunteers can then see the role options and book a time slot for that responsibility.
“Remove all the calling, texting, and emailing to get the schedule filled ”
When should I use volunteer signup software?
You can use volunteer signup software for any event that requires the additional help of volunteers.
From church services to blood drives. From food banks to children’s events. Whatever the event, let Vev help you schedule enough volunteers to make your affair run smoothly.
If your event allows clients to book volunteers for a certain job, they can also book through Vev’s volunteer signup software. If your client’s book volunteers to travel to a certain location, you can also set location radius and max mileage.
As the coordinator of volunteers, now is the right time to use volunteer signup software to easily recruit volunteers for needed tasks and keep your shifts organised.
“Have your volunteers find their own preferred time slots to help ”
How to get started with volunteer management software?
If you are the coordinator of an event that requires volunteers, then Vev is the way to easily get an event full of helpful hands. Here is how to begin:
- Create a Vev profile:
Easily create a Vev profile and submit some quick information about you and your event to get started.
- Customise to your needs:
Input needed time slots and roles available. If you are having clients request a volunteer for a role in various locations, select delivery functionality and select a location radius.
- Send QR code or link to volunteers or clients:
When you create a profile with Vev, you will receive your very own QR code and personal link. Use these shareable tools to have volunteers sign up or allow clients to book a volunteer right from their smart device.
Why do many charities use volunteer signup software?
You may notice that many charities and organisations use volunteer CRM software to book volunteers and keep bookings in order. This is because volunteer shift sign up software helps keep coordinators stay organised and allows them to easily have a platform for people to sign up.
The old clipboard and sign-up sheet method is outdated and ineffective. Charities are opting for a more modern and successful way to sign up volunteers. With Vev’s free volunteer sign up software you can keep track of volunteers, roles, and time slots right from your phone.
It is even easy for volunteers to use. They can also use their device to see time slots and roles to choose from. If you want your event to be volunteer friendly, then hop to Vev and sign up today.
“A booking system as free as a volunteer ”
What is the best software to manage volunteer signups?
When hosting a volunteer event, you desire everything to run smoothly. Don’t skimp out on your volunteer sign ups, because you are focusing on other tasks. You will want a handy, simple, and easy software on your side so that you can take your mind off the everyday sign-up process and on to the details of your event or organization.
Vev is the best volunteer management software, because you can customize your event, choose your own time slots and roles, and is shareable with QR code or link.
Here are more details on each of the features that makes Vev the best, free volunteer management software:
- Make your scheduling as unique as your event:
With fully customizable information, you can make your Vev page exactly what your event or organisation needs. This volunteer booking software works for you and not against you.
- Create time slots and roles:
If you have specific shifts and roles that need to be filled, this software is perfect for you. Input exactly what you need and allow volunteers to book what works best for them.
- Easily shareable:
If you are hosting an event for charity, then you may want to spread the word and gather even more volunteers. Your unique Vev QR code is easily shareable on social media, flyers, and messages. Through this shareable tool, there is no limit to how many volunteers you may be able to recruit.
Run your spot business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your spots and more
Decide what you offer at your spot business. Add descriptions for your spots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Schedule again
In just a tap your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule a spot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your volunteers schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another volunteer.
Schedule deadline
Choose till what time volunteers can schedule a spot.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting volunteers choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but volunteers can then choose to see the full list of time slots.
Sell
Add your spots and more
Decide what you offer at your spot business. Add descriptions for your spots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Schedule again
In just a tap your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule a spot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your volunteers schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another volunteer.
Schedule deadline
Choose till what time volunteers can schedule a spot.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting volunteers choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but volunteers can then choose to see the full list of time slots.
Marketing
Cover your spot business
Add a cover to your header that matches your spot business. Impress your volunteers of your spot business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spot business up to 40%.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your spot business to let your volunteers schedule spots by scanning it on their phone.
Policy
Define your own policy, so your volunteers know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best spot business. So your volunteers can spread the word.
Show your colors
Choose how your page looks, so it connects to your spot business.
Get reviews from your volunteers
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Tap to Pay
Use your iPhone (iOS) as a complete replacement of your payment terminal. You can even hold your card to it to pay.
Scan to Pay
Let your volunteers scan your QR for you to get paid. Vev will keep track of who has paid for their spot so your spot business administration is always up to date.
Get paid ahead
Enable your volunteers to pay ahead for their appointment. Only if you want to, you as the event organiser is in control.
Deposits
Let your volunteers put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your spot business. Simply use your phone to have volunteers pay for their spots on the spot.
Discounts
It's easy to give your volunteer a discount on their spot. Choose a percentage or fixed amount. Whatever works best for your spot business.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a event organiser.
Refunds
Volunteers who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for event organisers.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your volunteers know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of spots
See exactly who will get what spot, and at what time the appointment is due.
Your opening hours
You decide when your spot business is open (or closed) for appointments.
Choose a time and date
Let your volunteers choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way volunteers can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your spot business is open.
Schedule deadline
Choose till what time volunteers can schedule a spot.
Make your accountant smile
Export data of your spot business on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future volunteers are able to schedule spots.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another volunteer.
Notifications for you
When your volunteer makes an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your volunteers. Emails are sent in your style so they feel familiar to the volunteers of your spot business.
Appointment reminders
On the day of the appointment, your volunteer receives a reminder from you. It's send automatically and includes all the information of their spot.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spot business up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way volunteers can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your spot business makes, what your volunteers schedule most and even learn how they made their appointment.
Notifications for you
When your volunteer makes an appointment, cancelation or change you will receive a notification.
Your overview of spots
See exactly who will get what spot, and at what time the appointment is due.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver spots. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spot business. This way you know exactly how your spot business is doing.
No-shows
Appointment reminders
On the day of the appointment, your volunteer receives a reminder from you. It's send automatically and includes all the information of their spot.
Policy
Define your own policy, so your volunteers know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Volunteers can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Volunteers can add the appointment to their calendar. This way they receive a notification before their spot. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After volunteers schedule spots, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your volunteers. Emails are sent in your style so they feel familiar to the volunteers of your spot business.
Volunteer details
For event organisers it's super handy to have all the details of volunteers at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time volunteers can cancel for free. Whenever a cancelation is made, volunteers receive a message including a link to schedule their next spot with your spot business
Volunteer history
See exactly what kind of spots your volunteers had at your spot business last time.
Customers
Notes
Add notes about your volunteers. These notes show up around the appointment, so you can pick up the conversation with your volunteer where you left off last time.
Volunteer details
For event organisers it's super handy to have all the details of volunteers at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your volunteers in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable volunteers.
Focus on your volunteers
Your daily overview of volunteers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your volunteers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your volunteers are reminded to schedule a spot again.
Volunteer history
See exactly what kind of spots your volunteers had at your spot business last time.
It's your data
It's your data. The volunteer information is yours. Vev doesn't sell, resell, target or advertise with the data from your spot business. Of course not!
Get reviews from your volunteers
Word of mouth is the best marketing, and reviews are the digital equivalent of this.