How can I manage all the volunteers on a project?
If you're holding an event or running a non-profit initiative that requires volunteers, you'll want each shift and area of your event to be booked. No one wants to be low on help during an important time. Whether you're hosting a charity event, food kitchen, community affair, or another get-together, you need an easy way to book volunteers for assistance.
With Vev’s free volunteer scheduling software, you can allow interested volunteers to book a time slot and role that works for them.
- Sign-up for slots:
Allow prospective volunteers to book their own times in which they want to be scheduled for a shift. Through this easy-to-use system, you'll be able to see who signed-up and which time slot they have filled.
- Book volunteer roles:
Your event may require multiple volunteer roles. Easily add multiple roles as products on your page. Volunteers can then see the role options and book a time slot for that responsibility.
“Remove all the calling, texting, and emailing to get the schedule filled ”
When should I use volunteer signup software?
You can use volunteer signup software for any event that requires the additional help of volunteers.
From church services to blood drives. From food banks to children’s events. Whatever the event, use Vev's volunteer shift scheduling software to make your project run smoothly.
If your event allows clients to book volunteers for a certain job, they can also book through Vev’s volunteer signup software. If your client’s book volunteers to travel to a certain location, you can also set location radius and max mileage, placing Vev among the best volunteer scheduling software for organizations that operate in several locations.
As a volunteer coordinator, now is the right time to use volunteer signup software to easily recruit volunteers for various tasks and keep your shifts organized.
“Have your volunteers find their own preferred time slots to help ”
How to get started with volunteer management software?
If you are the coordinator of an event that requires volunteers, Vev's volunteer scheduling app helps you easily get an event full of helpful hands. Here's how to begin:
- Create a Vev profile:
Easily create a Vev profile and submit some quick information about you and your event to get started.
- Customise to your needs:
Input needed time slots and roles available. If you are having clients request a volunteer for a role in various locations, select delivery functionality and select a location radius.
- Send QR code or link to volunteers or clients:
When you create a profile with the Vev volunteer scheduling app, you will receive your very own QR code and personal link. Use these shareable tools to have volunteers sign up or allow clients to book a volunteer right from their smart device.
Why do many charities use volunteer signup software?
You may notice that many charities and organisations use volunteer CRM software to book volunteers and organize time. This is because volunteer shift sign up software helps keep coordinators stay organised and allows them to easily have a platform for people to sign up.
The old clipboard and sign-up sheet method is outdated and ineffective. Charities are opting for a more modern and successful way to sign up volunteers. With Vev’s free volunteer scheduling software you can keep track of volunteers, roles, and time slots right from your phone.
The platform is easy for volunteers to use, allowing them to use their device to see time slots and roles to choose from. If you want your event to be volunteer friendly, then hop to Vev and sign up today.
“A booking system as free as a volunteer ”
What is the best software to manage volunteer signups?
When hosting a volunteer event, you want everything to run smoothly. Don’t skimp out on your volunteer sign ups because you are focusing on other tasks. You will want a handy, simple, and easy software on your side so that you can take your mind off the everyday sign-up process and focus on the details of your event or organization.
Vev is the best volunteer scheduling software, because you can customize your event, choose your own time slots and roles, and is shareable via QR codes or links.
Here are more details on each of the features that makes Vev the best, free volunteer management software:
- Make your scheduling as unique as your event:
With fully customizable information, you can make your Vev page exactly what your event or organization needs. This volunteer booking software works for you and not against you.
- Create time slots and roles:
If you have specific shifts and roles that need to be filled, this software is perfect for you. Input exactly what you need and allow volunteers to book what works best for them.
- Easily shareable:
If you are hosting an event for charity, then you may want to spread the word and gather even more volunteers. Your unique Vev QR code is easily shareable on social media, flyers, and messages. Through this shareable tool, there is no limit to how many volunteers you may be able to recruit.
Run your non-profit on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your volunteer center. Add descriptions for your shifts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your non-profit makes, what your attendees plan most and even learn how they made their appointment.
Plan again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to plan a shift again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendees plan.
Your duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Plan deadline
Decide the exact cutoff time for when attendees can plan a shift, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide shifts so you can only plan them for your customers.
Sell
Offering
Decide what you offer at your volunteer center. Add descriptions for your shifts, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your non-profit makes, what your attendees plan most and even learn how they made their appointment.
Plan again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to plan a shift again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendees plan.
Your duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Plan deadline
Decide the exact cutoff time for when attendees can plan a shift, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide shifts so you can only plan them for your customers.
Marketing
Get reviews from attendees
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your volunteer center up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless attendee acquisitions.
Cover your non-profit
Add a cover to your header that matches your volunteer center. Impress your attendees of your non-profit even more.
Plan with a QR-code
Make it easy for your attendees to plan shifts by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the volunteer center. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your non-profit special. This helps your attendees share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the volunteer center. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the volunteer center from Instagram, Facebook, TikTok, X, and your website to connect with attendees and expand your online reach.
Payments
Get paid ahead
Have your attendees pay ahead for their appointment. Only if you want to, you're the event organiser, and you are in control.
Deposits
Have your attendees put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your attendees scan your QR for you to get paid. Vev will keep track of who has paid for their shift so your non-profit administration is always up to date.
Discounts
It's easy to give your attendee a discount on their shift. Choose a percentage or fixed amount. Whatever works best for your non-profit.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a event organiser.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your volunteer center. Simply use your phone to have attendees pay for their shifts on the spot.
Refunds
Choose if attendees who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of shifts
See exactly who will get what shift, and at what time the appointment is due.
Your opening hours
You decide when the volunteer center is open (or closed) for appointments.
Choose a time and date
Let your attendees pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendees can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the volunteer center’s hours.
Plan deadline
Decide the exact cutoff time for when attendees can plan a shift, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of attendees you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future attendees are able to plan shifts.
Your duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Notifications for you
When your attendee makes an appointment, cancelation or change you will receive a notification.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Exports
Export data from the volunteer center effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular shifts and revenue. This way you know exactly how your volunteer center is doing.
Your day at a glance
See exactly how much your non-profit makes, what your attendees plan most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your attendees. Emails are sent in your style so they feel familiar to your attendees.
Appointment reminders
On the day of the appointment, your attendee receives a reminder from you. It's send automatically and includes all the information of their shift.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular shifts and revenue. This way you know exactly how your volunteer center is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your volunteer center up to 40%.
Bookkeeping
Make your administration of the volunteer center run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of shifts is essential to attract and retain attendees—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your non-profit, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your non-profit.
Overview
Calendar view
See all your volunteer scheduling appointments in a calendar view.
Your overview of shifts
See exactly who will get what shift, and at what time the appointment is due.
Your day at a glance
See exactly how much your non-profit makes, what your attendees plan most and even learn how they made their appointment.
Today's attendees
Your daily overview of attendees. Showing you exactly who's you will see today, and an easy way to let you plan again.
Delivery overview
See exactly where and at what time you need to deliver shifts. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your attendee makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular shifts and revenue. This way you know exactly how your volunteer center is doing.
No-shows
Appointment reminders
On the day of the appointment, your attendee receives a reminder from you. It's send automatically and includes all the information of their shift.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Attendees can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendees can add the appointment to their calendar. This way they receive a notification before their shift. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendees plan shifts, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your attendees. Emails are sent in your style so they feel familiar to your attendees.
Attendee details
For event organisers it's super handy to have all the details of attendees at their fingertips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when attendees can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, attendees will automatically receive an email with a link to easily schedule their next shift with your non-profit, ensuring a smooth and professional experience.
Attendee history
See exactly what shift your attendee planned before.
Customers
Fields
Add more specific attendee information to run your non-profit even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from attendees
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable attendees. This lets you build relationships and get more appointments.
Edit attendees
Edit attendee details, merge and remove to keep your attendee list up to date.
Attendee details
For event organisers it's super handy to have all the details of attendees at their fingertips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your attendees. These notes show up around the appointment, so you can pick up the conversation with your attendee where you left off last time.
Today's attendees
Your daily overview of attendees. Showing you exactly who's you will see today, and an easy way to let you plan again.
Plan again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to plan a shift again.
It's your data
It's your data. The attendee information is yours. Vev doesn't sell, resell, target or advertise with the data from your non-profit. Of course not!
Attendee history
See exactly what shift your attendee planned before.
