What are the benefits of using an online booking system for aquatic fitness instructors?
An online booking system provides aquatic fitness instructors with a range of benefits, including:
- Streamlined scheduling: An online booking system makes it easy for clients to view available class times and book their spot, without the need for phone calls or in-person appointments. This reduces the time you spend on scheduling and makes it easier for clients to book classes that fit their schedules.
- Automated payment processing: An online booking system enables clients to pay for classes securely and conveniently, eliminating the need for manual payment processing.
- Increased exposure: An online booking system allows you to reach a wider audience by promoting your classes and business through the platform's website and social media channels.
- Improved client management: An online booking system stores client information and purchase history in one central location, making it easy to manage client data and track attendance.
Aquatic Fitness Software
Start nowEasily save 2 hours a week by using a booking system
When to use a booking system as an aquatic fitness instructor?
A booking system should be used by aquatic fitness instructors at all times. It's a powerful tool that helps manage class schedules, client information, and payments, making it an essential tool for your business. Whether you're teaching a single class or several classes a week, an online booking system can help you streamline your business, making it easier for you to manage and grow your business.
On top of all that, the Vev booking system also comes with a built-in CRM for aquatic fitness instructors. Then you will never lose track of the number and specifics of your customers!
“You can't pick up the phone when you are near the water ”
Why is an online reservation system important for aquatic fitness instructors?
An online reservation system is useful for aquatic fitness instructors for several reasons, including:
- Improved efficiency: An online booking system automates many of the tasks associated with managing your business, freeing up your time and allowing you to focus on teaching.
- Increased visibility: An online booking system helps you reach a wider audience, making it easier for clients to find and book your classes.
- Enhanced client experience: An online booking system enables clients to easily book classes and manage their accounts, making it a more convenient and enjoyable experience for them.
- Online payments. Giving your participants the ability to pay online saves you so much time and hassle. Really, you will be blown away by the time it saves you!
What features should an aquatic fitness class booking system have?
A good booking system should have a dedicated page for reservations, the ability to accept online payments, and a system to handle cancellations and changes to bookings.
It could also benefit from a comprehensive dashboard offering a clear overview of the day, reservations, and participants. Lastly, it should allow customization of the whole tool to match with your business' branding.
- Dedicated page for reservations and online payments
- System to manage cancellations and changes to bookings
- Comprehensive dashboard for business overview
- Customization
“Get up to 12% more bookings by being available 24/7 ”
What is the best online booking system for aquatic classes?
The ideal online booking system for aquatic classes is one that's user-friendly and reliable. Vev has both of those. And it's free, too!
You will get a dedicated online page where participants can make reservations and pay for upcoming classes. You will also get a dashboard where you can manage all bookings.
- User-friendly and reliable
- Allows participants to make reservations and payments online
- Customizable to suit business needs
- Free of charge
Why not try it for yourself?
Aquatic Fitness Software
Start nowRun your aquatic fitness business on auto-pilot With your new toolset
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Marketing
Payments
Business
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Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your swimming pool. Add descriptions for your aqua-fitness sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your aquatic fitness business makes, what your customers schedule most and even learn how they made their appointment.
Schedule again
In just a tap your customers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your customers are reminded to schedule a aqua-fitness session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your customers schedule.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another customer.
Schedule deadline
Decide the exact cutoff time for when customers can schedule a aqua-fitness session, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering customers a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows customers to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide aqua-fitness sessions so you can only schedule them for your customers.
Sell
Offering
Decide what you offer at your swimming pool. Add descriptions for your aqua-fitness sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your aquatic fitness business makes, what your customers schedule most and even learn how they made their appointment.
Schedule again
In just a tap your customers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your customers are reminded to schedule a aqua-fitness session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your customers schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another customer.
Schedule deadline
Decide the exact cutoff time for when customers can schedule a aqua-fitness session, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering customers a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows customers to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide aqua-fitness sessions so you can only schedule them for your customers.
Marketing
Get reviews from customers
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your swimming pool up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless customer acquisitions.
Cover your aquatic fitness business
Add a cover to your header that matches your swimming pool. Impress your customers of your aquatic fitness business even more.
Schedule with a QR-code
Make it easy for your customers to schedule aqua-fitness sessions by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the swimming pool. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your aquatic fitness business special. This helps your customers share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the swimming pool. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the swimming pool from Instagram, Facebook, TikTok, X, and your website to connect with customers and expand your online reach.
Payments
Get paid ahead
Have your customers pay ahead for their appointment. Only if you want to, you're the aquatic fitness instructor, and you are in control.
Deposits
Have your customers put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your customers scan your QR for you to get paid. Vev will keep track of who has paid for their aqua-fitness session so your aquatic fitness business administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your customer a discount on their aqua-fitness session. Choose a percentage or fixed amount. Whatever works best for your aquatic fitness business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a aquatic fitness instructor.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your swimming pool. Simply use your phone to have customers pay for their aqua-fitness sessions on the spot.
Refunds
Choose if customers who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of aqua-fitness sessions
See exactly who will get what aqua-fitness session, and at what time the appointment is due.
Your opening hours
You decide when the swimming pool is open (or closed) for appointments.
Choose a time and date
Let your customers pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way customers can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the swimming pool’s hours.
Schedule deadline
Decide the exact cutoff time for when customers can schedule a aqua-fitness session, giving you full control over availability and scheduling.
Export your appointments
Export data of the swimming pool on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Capacity
Set up the number of customers you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future customers are able to schedule aqua-fitness sessions.
Your duration
Some appointments don’t require your attention the whole time, so you can help another customer.
Notifications for you
When your customer makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering customers a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows customers to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular aqua-fitness sessions and revenue. This way you know exactly how your swimming pool is doing.
Your day at a glance
See exactly how much your aquatic fitness business makes, what your customers schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your swimming pool then you are good!
Works out of the box
Vev comes loaded with everything needed for the swimming pool right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the swimming pool.
It's your data
It's your data. The customer information is yours. Vev doesn't sell, resell, target or advertise with the data from your aquatic fitness business. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your customers. Emails are sent in your style so they feel familiar to your customers.
Appointment reminders
On the day of the appointment, your customer receives a reminder from you. It's send automatically and includes all the information of their aqua-fitness session.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular aqua-fitness sessions and revenue. This way you know exactly how your swimming pool is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your swimming pool up to 40%.
Bookkeeping
Make your administration of the swimming pool run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Overview
Calendar view
See all your aquatic fitness appointments in a calendar view.
Your overview of aqua-fitness sessions
See exactly who will get what aqua-fitness session, and at what time the appointment is due.
Your day at a glance
See exactly how much your aquatic fitness business makes, what your customers schedule most and even learn how they made their appointment.
Today's customers
Your daily overview of customers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver aqua-fitness sessions. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your customer makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular aqua-fitness sessions and revenue. This way you know exactly how your swimming pool is doing.
No-shows
Appointment reminders
On the day of the appointment, your customer receives a reminder from you. It's send automatically and includes all the information of their aqua-fitness session.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Customers can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Customers can add the appointment to their calendar. This way they receive a notification before their aqua-fitness session. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After customers schedule aqua-fitness sessions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your customers. Emails are sent in your style so they feel familiar to your customers.
Customer details
For aquatic fitness instructors it's super handy to have all the details of customers at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when customers can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, customers will automatically receive an email with a link to easily schedule their next aqua-fitness session with your aquatic fitness business, ensuring a smooth and professional experience.
Customer history
See exactly what aqua-fitness session your customer scheduled before.
Customers
Fields
Add more specific customer information to run your aquatic fitness business even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from customers
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable customers. This lets you build relationships and get more appointments.
Edit customers
Edit customer details, merge and remove to keep your customer list up to date.
Customer details
For aquatic fitness instructors it's super handy to have all the details of customers at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your customers. These notes show up around the appointment, so you can pick up the conversation with your customer where you left off last time.
Today's customers
Your daily overview of customers. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your customers become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your customers are reminded to schedule a aqua-fitness session again.
It's your data
It's your data. The customer information is yours. Vev doesn't sell, resell, target or advertise with the data from your aquatic fitness business. Of course not!
Customer history
See exactly what aqua-fitness session your customer scheduled before.