What is massage booking software?
Massage booking software is an online system that allows massage therapists to streamline their business. With features like online scheduling, client management, and payment processing, Vev's massage therapist scheduling software takes care of all the complicated details so that massage therapists can focus on giving the best massages to their clients.
Scheduling software for massage therapist is perfect for both established businesses and therapists those just starting out. Some features of massage booking software include:
- Online bookings
- Client management
- Automatic email reminders
- Payment processing
“You can't pick up the phone while giving a massage ”
How does massage appointment software make scheduling easier?
With the use of massage therapist software, you only need to set up your opening hours and exceptions for vacations and birthdays once. Then you provide the link to your booking page to your clients and they can book appointments into your agenda. It really is as easy as that!
Clients can also cancel or change their upcoming appointments themselves, until a time that you decide in the settings. For example, we see many therapists working with a cut-off time of 24 hours, after that clients can no longer cancel.
On top of all that, Vev's appointment scheduler also gives you a clear overview of your day, appointments, and clients in your dashboard.
- You set your own opening hours and create exceptions
- Clients can book, change and cancel through your easy-to-use online page
- You get a clear overview of your day, appointments, and clients
Can clients book massages and pay online with appointment software?
Yes, clients can book services and pay online with Vev’s booking software for massage therapist businesses. By accepting online payments on your online page, Vev’s software makes it easy for clients to pay for their appointments ahead of time.
The software also sends an email for every appointment, so clients are always aware of when their next appointment is scheduled. And don't forget to show-up.
- Accept online payments on your page
- Automatically send an email for every appointment
- Reduce no-shows
- Built-in CRM
Get up to 12% more bookings by having an online booking page
How to start using appointment software for massage therapists
Getting started with massage therapist business software is simple. First, you sign up for a free account. After, set up your account and move on to start using the tool to manage appointments and client information. In short:
- Set up a free account on Vev
- Add necessary information
- Manage your appointments
Run your massage business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your massages and more
Decide what you offer at your spa. Add descriptions for your massages, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your massage business makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a massage again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a massage.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide massages so you can only book them for your customers.
Sell
Add your massages and more
Decide what you offer at your spa. Add descriptions for your massages, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your massage business makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a massage again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a massage.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide massages so you can only book them for your customers.
Marketing
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Embed
Let your customers book from your own website.
Cover your massage business
Add a cover to your header that matches your spa. Impress your clients of your massage business even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the spa to let your clients book massages by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best massage business. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your spa.
Social handles
Add the profiles of your spa from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their massage so your massage business administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the massage therapist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your spa. Simply use your phone to have clients pay for their massages on the spot.
Discounts
It's easy to give your client a discount on their massage. Choose a percentage or fixed amount. Whatever works best for your massage business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a massage therapist.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of massages
See exactly who will get what massage, and at what time the appointment is due.
Your opening hours
You decide when the spa is open (or closed) for appointments.
Capacity
Set up the number of clients you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the spa is open.
Book deadline
Choose till what time clients can book a massage.
Export your appointments
Export data of the spa on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book massages.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular massages and revenue. This way you know exactly how your spa is doing.
Your day at a glance
See exactly how much your massage business makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their massage.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular massages and revenue. This way you know exactly how your spa is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Bookkeeping
Make your administration of the spa run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Overview
Your overview of massages
See exactly who will get what massage, and at what time the appointment is due.
Your day at a glance
See exactly how much your massage business makes, what your clients book most and even learn how they made their appointment.
Delivery overview
See exactly where and at what time you need to deliver massages. Everything shown on an interactive map to make it crystal clear for you!
Calendar view
See all your massage therapist appointments in a calendar view.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular massages and revenue. This way you know exactly how your spa is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their massage.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their massage. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book massages, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For massage therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next massage with your massage business.
Client history
See exactly what massage your client booked before.
Customers
Fields
Add more more specific client information to make running your massage business even better.
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For massage therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a massage again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your massage business. Of course not!
Client history
See exactly what massage your client booked before.