Run your spa with Vev's spa software for small businesses
Owning a spa isn't just about relaxation and pampering – it's also incredibly rewarding! As a spa owner, you have the power to create a serene oasis that promotes wellness and rejuvenation for your guests. From designing your space to developing your brand, every step of the process is a chance to express your creativity and passion for helping others. And with the right tools, like our free spa booking software, managing your spa can be stress-free and fun. So why not start your own spa business and experience the joy of creating a tranquil retreat for yourself and others?
Why should you use a booking software for your spa?
Spa booking software can help provide a smooth experience for your spa, allowing clients to book their appointments fast and easily, right from their smartphones.
Running your spa comes with countless daily tasks. You want to concentrate on treating your clients to rejuvenating experiences. At the same time, you are responsible for organizing all the appointments, keeping track of finances, communicating with clients and managing your space. It can feel hectic. We get it!
A scheduling app will let your appointments run smoothly and help you focus on your passion.
When to use a spa scheduling app?
Once you get started with your spa, you will quickly realize that there are multiple issues to handle. Our spa management software allows you to:
- Show your potential clients what treatments they can book. Using spa reservation software allows you to showcase what it is that you offer. Clients can check your listings and plan their favorite treatments. The spa booking software helps clients know what to expect when they come to your door. No more surprises or unnecessary communication!
- Increase efficiency for your spa. Juggling between calls and manually keeping track of appointments can lead to scheduling mistakes and uncomfortable situations both for your staff and your clients. Not to mention how time-consuming it is. A spa scheduling app is the best way to avoid these mistakes and stay organized.
- Avoid no-show appointments. Poor communication can sometimes lead to clients forgetting or missing their treatments. A spa scheduling app enables reminders and sends calendar invites to your clients, helping avoid no-show appointments.
The benefits of using a scheduling app for your spa
The benefits of using a scheduling app for a spa can be countless, from planning your day more efficiently and communicating with your clients to providing a stress-free experience. Overall, you will have happier clients who wish to revisit your spa and are eager to book their next appointment. Also, your staff can have a clear schedule and concentrate on running the treatments smoothly.
The benefits of using spa scheduling software:
- Improved clients experience since clients can book an appointment at their convenience quickly and easily
- No more scheduling errors caused by poor communication or manual tracking of appointments
- Flexibility in how you want to run your spa by updating your services, pricing, and times
- More time for your staff to focus on the treatments instead of manually planning appointments
- Increased organization and efficiency for your spa since the software takes care of that while your staff can focus on providing rejuvenating experiences.
Getting started with spa scheduling software
It is time to leave the pen and paper aside and try an online scheduling app for your practice. Your staff and clients will immediately be glad to use a better and stress-free way to arrange their treatments.
Finding the right spa POS system can be challenging, and you might feel overwhelmed making the right choice that meets all your needs. We get it! So let's make that simple.
Vev can be used as your spa booking software and is free and easy to set up. Once you have created an account, you can edit your services, add the pricing you want, manage clients through the in-built SPA CRM, and write descriptions of the treatments you offer. You can also pretty up your page by adding photos and your own color scheme.
Other settings include adjusting your availability, cleanup time after each appointment, and the number of simultaneous treatments you can provide.
That's it! You are all set and ready to start getting your first appointments. All you need to do at this point is to promote your page. You can use your unique QR code in printouts or stick it throughout the spa. Clients can scan it and access your page instantly, ready to book their appointment. Or you can share your Vev-link via your communication channels.
In summary, you can start with spa booking software by following these steps:
- Set up an account on Vev
- Create and manage the list of treatments for your spa, the pricing, and availability
- Personalize your page using your logo and adjust the colors to match your brand
- Share your unique link or print out the QR code to give your clients access to your page and help them book their treatments.
- Relax and let the software do its magic!
Managing your spa doesn't need to be a challenging experience. Using spa booking software will help you grow your spa business while clients want to keep coming back!
Run your wellness spa on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your spa. Add descriptions for your wellness treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your wellness spa makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a wellness treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a wellness treatment, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide wellness treatments so you can only book them for your customers.
Sell
Offering
Decide what you offer at your spa. Add descriptions for your wellness treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your wellness spa makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a wellness treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a wellness treatment, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide wellness treatments so you can only book them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your wellness spa
Add a cover to your header that matches your spa. Impress your clients of your wellness spa even more.
Book with a QR-code
Make it easy for your clients to book wellness treatments by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the spa. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your wellness spa special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the spa. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the spa from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the wellness therapist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their wellness treatment so your wellness spa administration is always up to date.
Discounts
It's easy to give your client a discount on their wellness treatment. Choose a percentage or fixed amount. Whatever works best for your wellness spa.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a wellness therapist.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your spa. Simply use your phone to have clients pay for their wellness treatments on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of wellness treatments
See exactly who will get what wellness treatment, and at what time the appointment is due.
Your opening hours
You decide when the spa is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the spa’s hours.
Book deadline
Decide the exact cutoff time for when clients can book a wellness treatment, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book wellness treatments.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Exports
Export data from the spa effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular wellness treatments and revenue. This way you know exactly how your spa is doing.
Your day at a glance
See exactly how much your wellness spa makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your spa then you are good!
Works out of the box
Vev comes loaded with everything needed for the spa right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the spa.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your wellness spa. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their wellness treatment.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular wellness treatments and revenue. This way you know exactly how your spa is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Bookkeeping
Make your administration of the spa run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of wellness treatments is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your wellness spa, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your wellness spa.
Overview
Calendar view
See all your spa appointments in a calendar view.
Your overview of wellness treatments
See exactly who will get what wellness treatment, and at what time the appointment is due.
Your day at a glance
See exactly how much your wellness spa makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver wellness treatments. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular wellness treatments and revenue. This way you know exactly how your spa is doing.
No-shows
Custom policy
Set clear guidelines for the spa, including hygiene standards, legal requirements, cancellation rules, and other important details. Clients must agree to your policy during checkout, ensuring transparency and a smooth experience for everyone.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their wellness treatment.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their wellness treatment. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book wellness treatments, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For wellness therapists it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next wellness treatment with your wellness spa, ensuring a smooth and professional experience.
Client history
See exactly what wellness treatment your client booked before.
Customers
Fields
Add more specific client information to run your wellness spa even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For wellness therapists it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a wellness treatment again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your wellness spa. Of course not!
Client history
See exactly what wellness treatment your client booked before.
