Free scheduling software for your spa
Manage your spa stress-free and and provide you and your guests a stress-free experience with this customizable booking software.
Run your spa on Vev
Owning a spa isn't just about relaxation and pampering – it's also incredibly rewarding! As a spa owner, you have the power to create a serene oasis that promotes wellness and rejuvenation for your guests. From designing your space to developing your brand, every step of the process is a chance to express your creativity and passion for helping others. And with the right tools, like our free booking software, managing your spa can be stress-free and fun. So why not start your own spa business and experience the joy of creating a tranquil retreat for yourself and others?
Why should you use a booking software for your spa?
Scheduling software can help provide a smooth experience for your spa, allowing clients to book their appointments fast and easily, right from their smartphones.
Running your spa comes with countless daily tasks. You want to concentrate on treating your clients to rejuvenating experiences. At the same time, you are responsible for organizing all the appointments, keeping track of finances, communicating with clients and managing your space. It can feel hectic. We get it!
A scheduling app will let your appointments run smoothly and help you focus on your passion.
When to use a spa scheduling app?
Once you get started with your spa, you will quickly realize that there are multiple issues to handle. A spa booking software allows you to:
- Show your potential clients what treatments they can book. Using the software allows you to showcase what it is that you offer. Clients can check your listings and plan their favorite treatments. The spa booking software helps clients know what to expect when they come to your door. No more surprises or unnecessary communication!
- Increase efficiency for your spa. Juggling between calls and manually keeping track of appointments can lead to scheduling mistakes and uncomfortable situations both for your staff and your clients. Not to mention how time-consuming it is. A spa scheduling app is the best way to avoid these mistakes and stay organized.
- Avoid no-show appointments. Poor communication can sometimes lead to clients forgetting or missing their treatments. A spa scheduling app enables reminders and sends calendar invites to your clients, helping avoid no-show appointments.
The benefits of using a scheduling app for your spa
The benefits of using a scheduling app for a spa can be countless, from planning your day more efficiently and communicating with your clients to providing a stress-free experience. Eventually, you will have happier clients who wish to revisit your spa and are eager to book their next appointment. Also, your staff can have a clear schedule and concentrate on running the treatments smoothly.
The benefits of using spa scheduling software:
- Improved clients experience since clients can book an appointment at their convenience quickly and easily
- No more scheduling errors caused by poor communication or manual tracking of appointments
- Flexibility in how you want to run your spa by updating your services, pricing, and times
- More time for your staff to focus on the treatments instead of manually planning appointments
- Increased organization and efficiency for your spa since the software takes care of that while your staff can focus on providing rejuvenating experiences.
Getting started with a scheduling app for your spa
It is time to leave the pen and paper aside and try an online scheduling app for your practice. Your staff and clients will immediately be glad to use a better and stress-free way to arrange the treatments.
Finding the right scheduling app for your spa can be challenging, and you might feel overwhelmed making the right choice that meets all your needs. We get it! So let's make that simple.
Vev can be used as your spa booking software and is free and easy to set up. Once you have created an account, you can edit your services, add the pricing you want, and write descriptions of the treatments you offer. You can also pretty up your page by adding photos and your own color scheme.
Other settings include adjusting your availability, cleanup time after each appointment, and the number of simultaneous treatments you can provide.
That's it! You are all set and ready to start getting your first appointments. All you need to do at this point is to promote your page. You can use your unique QR code in printouts or stick it throughout the spa. Clients can scan it and access your page instantly, ready to book their appointment. Or you can share your Vev-link via your communication channels.
In summary, you can start with spa booking software by following these steps:
- Set up an account on Vev
- Create and manage the list of treatments for your spa, the pricing, and availability
- Personalize your page using your logo and adjust the colors to match your brand
- Share your unique link or print out the QR code to give your clients access to your page and help them book their treatments.
- Relax and let the software do its magic!
Managing your spa doesn't need to be a challenging experience. Using spa booking software will help you grow your spa business while clients want to keep coming back!
Run the spa on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your wellness treatments and more
Decide what you offer at your spa. Add descriptions for your wellness treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a wellness treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a wellness treatment.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting clients choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Sell
Add your wellness treatments and more
Decide what you offer at your spa. Add descriptions for your wellness treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a wellness treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a wellness treatment.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting clients choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Marketing
Cover your spa
Add a cover to your header that matches your spa. Impress your clients of your spa even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the spa to let your clients book wellness treatments by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best spa. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your spa.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Tap to Pay
Use your iPhone (iOS) as a complete replacement of your payment terminal. You can even hold your card to it to pay.
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their wellness treatment so your spa administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the wellness therapist is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your spa. Simply use your phone to have clients pay for their wellness treatments on the spot.
Discounts
It's easy to give your client a discount on their wellness treatment. Choose a percentage or fixed amount. Whatever works best for your spa.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a wellness therapist.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for wellness therapists.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of wellness treatments
See exactly who will get what wellness treatment, and at what time the appointment is due.
Your opening hours
You decide when the spa is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the spa is open.
Book deadline
Choose till what time clients can book a wellness treatment.
Make your accountant smile
Export data of the spa on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to book wellness treatments.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spa. This way you know exactly how your spa is doing.
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your spa then you are good!
Works out of the box
Vev comes loaded with everything needed for the spa right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the spa.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your spa. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your spa.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their wellness treatment.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spa. This way you know exactly how your spa is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your spa up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your spa makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Your overview of wellness treatments
See exactly who will get what wellness treatment, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver wellness treatments. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your spa. This way you know exactly how your spa is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their wellness treatment.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their wellness treatment. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book wellness treatments, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your spa.
Client details
For wellness therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next wellness treatment with your spa
Client history
See exactly what kind of wellness treatments your clients had at your spa last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For wellness therapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a wellness treatment again.
Client history
See exactly what kind of wellness treatments your clients had at your spa last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your spa. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.