What is a booking system for a mobile personal trainer?
A booking system is an online tool that allows your clients to easily schedule appointments with you at their convenience. It typically includes features such as appointment scheduling, payment processing, client management, and appointment reminders. This mobile personal trainer scheduling software can help simplify admin and provide a more convenient experience for your clients.
“You can't pick up the phone in the middle of a set ”
Why is an online appointment system useful as a mobile personal trainer?
An online appointment system can help you save time and increase productivity by streamlining the scheduling process and reducing the need for manual appointment scheduling. Our free personal trainer software can also help you manage your clients and their appointments more effectively, which can lead to improved customer satisfaction. Additionally, having an online booking system in place can help you attract new clients and build your personal training business.
Mobile Personal Trainer Software
Start nowGet up to 12% more bookings with an online appointment system
When to use a booking system as a mobile personal trainer
Using personal trainer appointment software is a smart choice for mobile trainers who are looking to save time, increase productivity, and offer a more convenient experience for their clients.
If you're working with a large number of clients, or if you offer a variety of services, mobile personal trainer field service software can help simplify your scheduling process and ensure that you never miss an appointment.
This tool is also ideal for personal trainers who are looking to expand their business and reach new clients (that will be saved in the built-in CRM!)
By using a booking system as a mobile personal trainer, you can take your business to the next level and provide a better experience for your clients. Whether you're looking to save time, manage your clients more effectively, or attract new business, a booking system is the solution you need to succeed.
Mobile Personal Trainer Software
Start nowRun your mobile personal trainer on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your house. Add descriptions for your training sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your mobile personal trainer makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a training session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a training session, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide training sessions so you can only book them for your customers.
Sell
Offering
Decide what you offer at your house. Add descriptions for your training sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your mobile personal trainer makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a training session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a training session, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide training sessions so you can only book them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your house up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your mobile personal trainer
Add a cover to your header that matches your house. Impress your clients of your mobile personal trainer even more.
Book with a QR-code
Make it easy for your clients to book training sessions by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in their house. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your mobile personal trainer special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent their house. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of their house from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the personal trainer, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their training session so your mobile personal trainer administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your client a discount on their training session. Choose a percentage or fixed amount. Whatever works best for your mobile personal trainer.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a personal trainer.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your house. Simply use your phone to have clients pay for their training sessions on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of training sessions
See exactly who will get what training session, and at what time the appointment is due.
Your opening hours
You decide when their house is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of their house’s hours.
Book deadline
Decide the exact cutoff time for when clients can book a training session, giving you full control over availability and scheduling.
Export your appointments
Export data of their house on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book training sessions.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular training sessions and revenue. This way you know exactly how your house is doing.
Your day at a glance
See exactly how much your mobile personal trainer makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their training session.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular training sessions and revenue. This way you know exactly how your house is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your house up to 40%.
Bookkeeping
Make your administration of their house run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Overview
Calendar view
See all your mobile personal trainer appointments in a calendar view.
Your overview of training sessions
See exactly who will get what training session, and at what time the appointment is due.
Your day at a glance
See exactly how much your mobile personal trainer makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver training sessions. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular training sessions and revenue. This way you know exactly how your house is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their training session.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their training session. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book training sessions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For personal trainers it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next training session with your mobile personal trainer, ensuring a smooth and professional experience.
Client history
See exactly what training session your client booked before.
Customers
Fields
Add more specific client information to run your mobile personal trainer even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For personal trainers it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a training session again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your mobile personal trainer. Of course not!
Client history
See exactly what training session your client booked before.