best martial arts software

7 Best Martial
Arts Software Tools
in 2024

When you’re self-employed as a martial arts instructor, your students will expect you to be totally present in the gym or dojo, and ready to deliver a high standard of personalization to help them reach their goals.

As a personal trainer in martial arts or yoga, if you’re constantly stressing over admin, financial management, and other tasks that come with running a business, you’re going to find it challenging to give your students the experience they expect.

If you’re feeling torn between your work in the class and running your business effectively, getting a decent martial arts software platform can help. Here’s 7 of the best martial arts software tools to help you streamline your business.

a martial arts software website with a man jumping in the air

1. Vev

Who It’s For

Vev prides itself on being versatile, accessible, and affordable, making it one of the best martial arts software options for anyone who’s just getting their business started.

The platform is absolutely free to use, and has huge potential for efficient scheduling, managing your student relationships, marketing, and more. If you want to avoid tackling a steep learning curve or making a large up-front investment to secure your software, Vev is probably the ideal software solution for you.

Features Overview

Vev’s core feature is its user-friendly booking platform, which provides a simple calendar view that students can use to see your training sessions, choose the one they want, then book it into a slot that you’ve set as available. Vev’s desktop and mobile versions mean you can access the scheduling tool whenever and wherever you like, then plan for the weeks ahead, and make amendments to sessions if necessary.

Whenever your students interact with you through the Vev platform, you’ll be able to automatically harvest their data into a robust CRM tool, allowing you to keep track of your clients’ details, develop a better understanding of the factors that your audience has in common, and adjust your martial arts sessions according to their unique needs.

Additionally, Vev users are given access to a variety of automated marketing tools, giving you all you need to execute SMS and email campaigns to keep your students in the loop about upcoming classes, referral deals, or other promotions.

Pricing

  • Forever free, with features that provide all you need to keep your martial arts business running smoothly.

  • $89.00 per year for Vev+, for users who need additional advanced features.

Pros

  • A multifunctional free version that will give most martial arts instructors all they need.

  • User-friendly no-code interface that still allows for great customization.

  • Easy setup and readily-available tech support.

  • User-friendly with no complex learning curve.

  • Versatile payment options, including scan-to-pay and tap-to-pay.

  • Robust in-built CRM so you can tailor sessions to your clients.

Cons

  • While the free version is perfect for most instructors, the no-code design may disallow certain advanced features.

  • There’s currently no enterprise version, meaning some larger martial arts schools may find the scalability limited.
kicksite

2. Kicksite

Who It’s For

Kicksite is a varied scheduling and management platform designed specifically for martial arts schools, giving you access to scheduling and student communication, branding and marketing, and other functions.

The Kicksite membership management portal gives all your students a dedicated area of the platform where they can see their upcoming classes, their achievements over time, and other information. This ranks it among the best martial arts software for instructors who emphasize long-term progress and like to show their students how far they’ve come.

Features Overview

The Kicksite membership management portal provides several functions made to help you simplify admin at your business and spend more time on training your students. The scheduling dashboard allows you to set up recurring classes and register students, then monitor attendance and payments on an ongoing basis.

When your students are registered, they can access their member portal via a mobile device at any time, seeing their upcoming classes and events, receiving reminders, and checking in to the classes they attend.

Pricing

  • 0-25 Students: $45 per month.

  • 26-50 Students: $85 per month.

  • 51-100 Students: $125 per month.

  • 100+ Students: $165 per month.

Pros

  • Platform specifically designed for dojo management.

  • User-friendly member portal where students can see their schedule and progress.

  • Variety of communication tools for marketing and two-way communication with students.

Cons

  • Limited branding compared to some other platforms.

  • Not as feature-rich as some of its competitors.

  • Additional web design service makes the subscription considerably more expensive.
mindbody

3. Mindbody

Who It’s For

The Mindbody platform is made to be adaptable to a range of different fitness niches, and provides functional tools that are very useful for running your martial arts school, including booking and scheduling, performance reporting, and staff management.

Mindbody users can also enjoy access to a variety of marketing tools, making it one of the best martial arts software choices for instructors who want to retain clients and grow their business.

Features Overview

The core feature of Mindbody is a basic scheduling system where you can add your class options for your students to select and book on desktop or mobile. You can go into the calendar view at any time to edit the classes you have coming up and add notes so your students know what to expect.

The platform’s marketing suite allows you to create your own branded client-facing app, and creating and automating marketing emails to promote your classes or upcoming events. This will allow you to build campaigns targeted at various segments of your audience and gain higher returns from your outreach.

Pricing

  • Custom pricing available through the sales team.

  • According to Mindbody’s website, prices start at $159 per month.

Pros

  • Simple scheduling platform with presets designed for fitness professionals, allowing you to set up one-to-one classes, group sessions, and more.

  • Included marketing tools that allow you to create a branded scheduling app and send out marketing emails.

  • A well-known brand name that will instill trust in your audience.

Cons

  • Some users may find the pricing to be non-transparent or confusing.

  • Lacking features that you might find in tools specifically for martial arts.

  • Some users have reported frustration when getting help from tech support.
wellyx website

4. Wellyx

Who It’s For

Wellyx is another general platform for the fitness and wellness industry, with a number of features that can be used effectively for running a martial arts school. The online booking and membership management features makes it easy to fill your schedule and get closer to your audience. Wellyx also has an integrated customizable loyalty program feature, making it one of the best martial arts software choices for businesses who want to improve their customer retention.

Features Overview

Wellyx’s booking software centers around an intuitive calendar view where you can set your available times and allow your students to secure their spots. You can also amend this tool to require deposits on your classes, requiring students to either pay for a portion or a whole of the class before it happens.

The integrated loyalty program tool allows you to customize the rules of your program such as the number of points students earn per dollar spent, the maximum redeemable points they can have, and the rewards themselves.

Pricing

  • Excel: $79 per month.

  • Exceed: $119 per month.

  • Ultimate: $149 per month.

Pros

  • Easy-setup booking system where you can schedule classes and invite your students to sign up.

  • Integrated loyalty program to help with student retention.

  • Intuitive design that’s easy to navigate.

Cons

  • No notable features for branding or customization.

  • No version specifically for martial arts schools.

  • Some users have reported slow loading and minor technical glitches.
atlas martial arts

5. ATLAS Martial Arts

Who It’s for

Designed specifically for use by martial arts schools, ATLAS provides robust features for class scheduling, student management, and testing and rank promotion that most instructors will find easy to get to grips with. The software also comes with its own Pro Shop and POS software, making it one of the best martial arts software options for schools that sell physical products alongside their classes.

Features Overview

The ATLAS class scheduling and student management system gives you and your instructors all the info you’ll need to plan a productive week of classes. The intuitive platform allows you to set up all the different classes and programs you’re looking to provide, with features letting you assign different students to different classes, track their attendance, and filter your upcoming schedule by a number of different variables.

The Pro Shop and POS software makes it easy to streamline any retail operations you use to support your teaching business, with tools to manage the details, inventory, and pricing of the items in your shop, and facilitate either online or in-person invoicing with a simple payment processing system.

Pricing

  • Custom pricing available through sales team.

Pros

  • Designed specifically for martial arts instructors.

  • Intuitive filtering in the classes and student management platform.

  • Pro Shop and POS system to support selling equipment.

Cons

  • Non-transparent pricing.

  • Somewhat dated compared to other platforms.

  • Doesn’t allow for branding or customization.
gymdesk

6. Gymdesk

Who It’s For

Gymdesk is a multifunctional platform with features designed to support the management of several kinds of fitness businesses, including martial arts instructors. The booking software allows your students to easily reserve their preferred time slot for trial sessions and lessons according to the rules you set. This is supported by robust reporting features for keeping tabs on your business performance, making it one of the best martial arts software options for those who want to make data-driven decisions.

Features Overview

The Gymdesk booking system is framed in an intuitive UI where you can create a bookable online calendar and customize booking rules based on your class capacity and membership plans. Once it’s all set, your students can easily find a class and slot that works for them, then confirm their attendance with a couple of clicks.

The reporting feature provides a user-friendly platform for tracking your class’s revenue and class attendance over time, and comparing performance in this area with handy month-over-month views, period summaries, and other variables.

Pricing

  • Micro Gym: $75 per month.

  • Small Gym: $100 per month.

  • Medium Gym: $150 per month.

  • Large Gym: $200 per month.

  • Enterprise pricing plans available through sales team.

Pros

  • Dedicated tools for martial arts professionals.

  • Quick and easy set-up of booking system with customized rules.

  • Robust analytics tools for tracking your business’s performance.

Cons

  • Lacks customization and branding features.

  • Some users have reported confusion when trying to get the attendance check-in to work.

  • Dependant on third-party integrations for things like payment processing, video calls, etc.
dojo manager

7. Dojo Manager

Who It’s For

As the name suggests, Dojo Manager is a comprehensive management tool built specifically for martial arts schools. The student management and training modules allow you to set up custom training programs with belt tests and graduations, and attach these to individual student profiles as people sign up to your classes.

The platform has integrated systems for organizing documents and financial reporting, making it one of the best martial arts software choices for anyone who feels overwhelmed by general business admin.

Features Overview

Dojo Manager’s student management system helps you keep track of both new and long-term students, providing a way to bundle information related to any student and avoid wasting time trawling through old emails looking for a certain detail.

The training and testing features help you track students’ progress and stay up-to-date on their next big milestone, while the invoicing, accounting, and financial reports will give you a 360-degree view of your school’s cash flow.

Pricing

  • Custom pricing available through sales.

Pros

  • Designed specifically for managing martial arts schools.

  • User-friendly student and testing management.

  • Robust accounting tools.

Cons

  • Analytics may be too basic for some users.

  • Dated design.

  • Non-transparent pricing.

Your Digital Dojo

We hope this list has given you a better idea of the kinds of software functionalities you can find on the current market, and helped you find the best martial arts software for your business.

Create your own page in 3 simple steps

  1. Find your profession

    Choose from over 200 example businesses.

  2. Get started

    Click around to see how Vev works.

  3. Customize your page

    Add photos, descriptions and set your pricing.