best-software-for-therapists

7 Best Software
for Therapists in
2024

When it comes to service-based businesses like Yoga trainers or personal trainers, it’s hard to get more personal than the work of a therapist. When they book their sessions with you, your clients will want to know you can give them the attention they need and a certain understanding of who they are as individuals.

If you’re constantly thinking about scheduling, billing, marketing, and other business processes, you may find it difficult to give your clients the level of care and attention they expect.

If you’re shopping around for a new software platform to help you simplify your admin and free up time you can invest in your clients, here’s 7 examples of the best software for therapists on the current market and the kinds of benefits they can offer you.

vev-therapist-software

1. Vev

Who It’s For

Vev’s user-friendly platform has many versatile functions for scheduling, billing, and client relationship management to help you streamline operations at your practice. Ideal for creating a positive customer experience and absolutely free, Vev ranks among the best software for therapists who don’t want to make a large up-front investment or spend a lot of time navigating an overly complex platform.

Features Overview

Vev’s core feature is its highly intuitive booking system which allows you to create a menu of session lengths, and empowers clients to choose the session they need and book it into a time slot with just a few clicks.

With every new session you book, your client data will be fed into the platform’s robust CRM tool, which will help you foster a closer understanding of your clients and empower you to tailor your therapy work to their exact needs.

Vev also has tools for setting up automated push notifications and communications between you and your clients, helping to reduce the risk of no-shows and keeping your clients up-to-date about their appointments.

Pricing

  • Forever free, with features that provide all you need to maintain a positive therapeutic relationship with your clients.

  • $89.00 per year for Vev+, for users who need additional advanced features.

Pros

  • A multifunctional free version that will give most therapists all they need.

  • User-friendly no-code interface that still allows for great customization.

  • Easy setup and readily-available tech support.

  • User-friendly with no complex learning curve.

  • Versatile payment options, including scan-to-pay and tap-to-pay.

  • Robust in-built CRM so you can tailor sessions to your clients.

Cons

  • While the free version is perfect for most therapists, the no-code design may disallow certain advanced features.

  • There’s currently no enterprise version, meaning some medium-to-large businesses may find the scalability limited.
3veta

2. 3veta

Who It’s For

3veta is a multifunctional platform that can be used by a variety of mental health professionals, offering a session scheduling system, branded video calling, and payment processing via Stripe. The option to facilitate video calls with your own white label platform places it among the best software for therapists who offer their care remotely, or want to pivot towards this in the near future.

Features Overview

3veta’s core scheduling system provides the same functionality as many other business scheduling tools, offering a simple calendar view where you can set availability, share access to the platform, and allow your clients to book a time that works well for them. You’ll also have the option to sync this calendar across popular third-party apps like Outlook and Google calendar, which can be useful if you’re managing several therapists at your practice.

The white label video conferencing tool allows you to add your own branding to the call interface, then join online therapy sessions which you can conduct in the same way you would with any video call tool.

Pricing

  • Starter: $3 per user per month.

  • Pro: $12 per user per month.

  • Platform-as-a-service pricing available through sales team.

Pros

  • Intuitive scheduling for you and your clients.

  • Third-party calendar syncing.

  • White label video conferencing.

Cons

  • No dedicated CRM tools.

  • Marketing capabilities are restricted to the 3veta marketplace builder, which may conflict with some of your long-term marketing plans.

  • Caters more to remote rather than in-person therapy sessions.
simple practice

3. Simple Practice

Who It’s For

Simple Practice is a scheduling and telehealth software platform designed for use by a range of health and wellness professionals, including private therapists. The appointment booking feature gives you total control over the kinds of services and time slots you have available, which clients can then book in using a simple interface.

The platform also has functional tools for organizing patient notes and documentation and processing e-signatures. This sets it apart as some of the best software for therapists who feel overwhelmed by documentation and paperwork.

Features Overview

The Simple Practice appointment system allows new users to customize their working hours and a list of the different therapy sessions they offer. Clients can use the simple UI to put in a request for a session, which you can then confirm, deny, or respond to with a few clicks of the screen.

The notes and documentation features will give you access to a large library of intake forms, assessments, and other documentation, which you can customize to your needs and share with the relevant parties through the platform. This part of the software also enables you to send documents to clients for e-signature, and keep notes on your clients in the same view you’ll use to review their history. This way, you don’t have to keep jumping between different screens.

Pricing

  • Starter: $29 per month.

  • Essential: $69 per month.

  • Plus: $99 per month.

Pros

  • Streamlined documentation tools for patient notes, e-signatures, intake forms, and more.

  • Intuitive client-side booking.

  • Transparent and affordable pricing.

Cons

  • Some users have reported technical issues with the billing tools.

  • Limited customization when deciding which users can access which areas of the software.

  • Some users have reported frustration with the cost of the insurance check feature.

4. Acuity Scheduling

Who It’s For

Acuity Scheduling prides itself on the simplicity of its design, offering basic tools for client-directed appointment booking, branding, and staff management. Free of additional frills or healthcare-specific features, Acuity Scheduling ranks among the best software or therapists who are already using a number of third-party tools and want a more professional client-side touchpoint.

Features Overview

Acuity Scheduling’s booking pages can be easily customized with your brand logo and colors to inject more professionalism and polish into the experience. Once it’s all set up, the page can be shared easily using links and widgets, which clients can then use to choose the service they need and secure their time slot.

The platform allows you to queue up automated reminders to help reduce no-shows and keep clients in the loop. It’s also capable of automatically adjusting to time zones, a useful feature if you’re working with clients who are spread across different geographic areas.

Pricing

  • Emerging: $16 per month.

  • Growing: $27 per month.

  • Powerhouse: $49 per month.

Pros

  • Simple, no-frills design that can be picked up by any therapy practice.

  • Automatic appointment adjustment depending on timezones.

  • Affordable and functional starting price point.

Cons

  • No dedicated CRM.

  • Some users have reported issues with Google Meet and Zoom integrations.

  • Limited payment processing capabilities.
yellow-schedule

6. Yellow Schedule

Who It’s For

Yellow Schedule is a multifunctional telehealth and admin platform designed for use by any healthcare worker. Its private and group scheduling options will make it a functional appointment management solution for many independent therapists, while the supporting features like intake forms, waiting list management, and workforce scheduling ranks it among the best software for therapists who are working as part of a larger team or practice.

Features Overview

The scheduling platform from Yellow Schedule allows you to set your availability and then invite clients to choose their ideal slot, all through a simple and easy-to-understand interface. If you’re using designated spaces at a physical practice facility, you can adjust the system through its “room view” so that you can track the availability of different rooms and make sure newly-booked sessions aren’t clashing with other therapists’ schedules.

The innovative workforce scheduling tool uses AI to assign tasks and duties to therapists and other staff working for your practice, taking into account things like maximum working hours, mandatory breaks, and shift intervals set by you.

Pricing

  • Custom pricing plans available through sales team.

Pros

  • Simple and easy self-scheduling.

  • Room booking system to avoid clashes or in-person therapy sessions.

  • AI-based workforce scheduling to help maximize efficiency across your team.

Cons

  • Non-transparent pricing.

  • Designed for larger practices, which may not be suitable for independent self-employed therapists.

  • Room booking and additional capabilities could mean you’re paying for features that you won’t end up using.

  1. Theraplatform

Who It’s For

Designed specifically for therapists, Theraplatform’s set of tools creates an efficient and compliant platform for therapists to schedule sessions and maintain communication with their clients.

The scheduling tool provides handy filters so you can quickly sort through your sessions and other scheduled actions, while the user-friendly client portal allows for effortless two-way communication and secure document sharing. These features place it among the best software for therapists who often need to change the details of sessions and keep clients updated on the fly.

Features Overview

Theraplatform’s scheduling system is designed to be client-directed, giving your clients 24/7 access to a simple calendar view where they can book in their next session according to your availability. You’ll be notified whenever a new session is booked in, and your clients will receive automatic notifications to remind them of their upcoming appointments and reduce no-shows. If you’ve got a busy schedule, the filter function can help you narrow down the events in your schedule and find the details you’re looking for in an instant.

From the client portal, clients can contact you with instant messaging, check the details of their upcoming appointments, and also securely access forms, surveys, questionnaires, and other documentation relevant to their sessions.

Pricing

  • Basic: $39 per month.

  • Pro: $49 per month.

  • Pro Plus: $59 per month.

Pros

  • User-friendly scheduling.

  • Filtered calendar system so you can find the session you’re looking for quickly.

  • Robust client portal for keeping in contact with your active clients.

Cons

  • Some features like reporting and automated billing are only available at the higher pricing tiers.

  • Migrating to the client platform may require helping clients manually to navigate a new system.

  • Some users have reported poor-quality tech support.
sprintful

7. Sprintful

Who It’s For

While Sprintful isn’t strictly designed for use by therapists or other wellness professionals, its scheduling and communication tools can still provide a completely serviceable way to streamline your work as a therapist. The option to add custom booking forms to your account, and the integration with Zoom and Google Meets, ranks it among the best software or therapists who work remotely and want to attract new business.

Features Overview

Sprintful makes it easy to connect your third-party calendar from platforms like Google and Outlook, then sync your availability into the platform to adjust the available times for your clients. From there, clients can select their chosen date and time, and confirm the appointment with a couple of clicks.

With the option to add a booking form, you can make sure you’re getting all the key information you need to start a productive session, rather than wasting time having to chase down certain key details from your clients. The Zoom and Google Meets integrations also make it easy to host quality video calls without having to leave the platform.

Pricing

  • Basic: $9 per month.

  • Professional: $19 per month.

  • Business: $49 per month.

  • Enterprise plans available through sales.

Pros

  • Simple interface.

  • Calendar sync with popular third-party scheduling apps.

  • Integrated booking forms.

Cons

  • High number of integrations can increase the risk of technical issues as third-party software is updated over time.

  • Limited branding and customization.

  • No CRM and other supporting tools.

Final Thoughts

We hope this round-up of the best software for therapists has helped you find the right tool for your practice’s unique needs, and given you a better idea of the features available on the current market.

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