Best 6 audition
software for small
businesses [in 2024]

1. Vev

Who is it for

Vev audition software suits small to medium-sized businesses. This multifunctional software solution simplifies key tasks such as scheduling and customer management, making it a valuable tool for owners looking to improve the way they provide their services and deal with administrative work.

It really helps with client relationships and in simplifying administrative tasks that would cost a lot with many traditional systems.

Features overview

Vev's booking system is flexible, designed to meet the needs of auditions. Vev's booking system is flexible, designed specifically for auditions needs. It is a complete CRM system that allows businesses to maintain comprehensive records of client preferences and histories, facilitating every interaction.

The platform provides automated reminders and notifications to keep your clients informed and engaged, reducing no-shows and ensuring smooth operations. Vev's built-in marketing suite makes it easy for auditions businesses to create and manage targeted marketing campaigns that reach new customers and boost engagement.

Vev's dashboards provide a clear view of cash flows, client data, and other critical business metrics in a user-friendly environment. The software also offers customized branding options.

Pricing

• Free version $0 Plus version $8.99 - First month free. Pro version for enterprises: get in touch for custom pricing

• $0-$8.99

Website

vev.co

Pros

• Automated schedule management: Saves time and reduces the risk of errors associated with manual scheduling.
• Increased efficiency: Allows for more streamlined operations and the ability to focus on other tasks.
• Improved client experience: Provides clients with a convenient and user-friendly booking process, enhancing satisfaction and potentially leading to repeat business.
• Built-in CRM: Helps maintain organized customer information, facilitating better communication and customer relationship management.

Cons

• Setup Time: May take time to set up and get started.
• Tech Reliance: Relies on technology to manage orders.
• Learning Required: Staff and customers may need time to learn how to use it.

2. acceptd

Who is it for

Acceptd is designed for organizations worldwide, offering a solution for managing auditions, applications, recruiting, and adjudication processes. It's the ideal platform for auditions seeking a comprehensive and trusted application and audition management system.

Features overview

Acceptd impacts the audition landscape with its complete digital platform.

Its interface helps manage both virtual and in-person auditions, adding scheduling capabilities and customizable application forms to suit any organization's needs. The platform encourages collaboration among multiple reviewers and promotes direct communication with applicants.

With robust payment processing, data reporting, and exporting functionalities, along with cloud-based operations, Acceptd can be integrated with your website via the use of templates.

Its standout features also include a secure messaging platform for ongoing engagement and advanced reporting tools for insightful data analysis, aiding in the efficient management of the audition cycle.

Pricing

• N/A

• N/A

Website

getacceptd.com/

Pros

• Simplified Audition Process: Streamlines collecting, scheduling, and managing auditions.
• Virtual and In-Person Options: Facilitates both virtual and in-person auditions to accommodate diverse needs.
• Online Video Auditions: Allows participants to submit auditions digitally from anywhere.
• Enhanced Collaboration Tools: Supports collaboration among team members using custom rubrics and multiple reviewers.
• Direct Communication: Enables direct and efficient communication between organizers and participants.
• Customizable Applications: Offers the ability to customize application forms to fit specific requirements.
• Integrated Payment Processing: Simplifies financial transactions related to application fees.
• Comprehensive Data Reporting: Provides robust data reporting tools for better decision-making.
• Data Exporting Capabilities: Allows for easy exporting of data for external use and analysis.
• API Access: Offers API integration for enhanced functionality and connectivity with other systems.
• Dedicated Support: Provides support to guide and assist users throughout the process.
• Programs for Prospective Artists: Includes features designed to aid prospective artists in their application process.
• Constructive Feedback Tools: Facilitates the delivery of feedback to participants, enhancing their experience and development.

Cons

• Technical Challenges: May encounter issues like bugs and downtime.
• Learning Curve: Requires time to learn and adapt to the platform.
• Digital Divide: Not accessible to all potential users due to varying levels of tech access.
• Privacy Concerns: Raises issues related to the security and privacy of user data.
• Dependency on Technology: Relies heavily on continuous technological access and functionality.
• Customization Limitations: May not fully meet specific needs due to restricted customization options.
• Feedback Quality: Potential variability in the quality of feedback provided to participants.
• Cost: Can be expensive to implement and maintain.

3. Koalendar

Who is it for

Koalendar is a comprehensive scheduling tool designed to efficiently manage multiple appointments and global connections. Its online platform streamlines the process of organizing meetings, allowing users to easily coordinate and select the right participants without the usual logistical challenges. This makes it ideal for professionals in various industries who require robust scheduling solutions.

Features overview

Koalendar provides scheduling solutions with features like intuitive booking pages and unlimited appointments, updating availability in real time. It integrates smoothly with Google Calendar and supports video conferencing tools like Google Meet and Zoom, facilitating easy meeting setup and management.

The platform is optimized for all devices, allowing calendar embeds on various platforms to improve client accessibility. Users can customize meeting durations, automate reminders, and accommodate different time zones, all in multiple languages.

Koalendar also allows for the creation of QR codes for appointments, adding to its versatility.

Pricing

• Forever free $0 Professional $9/month

• $0 - $9

Website

koalendar.com/

Pros

• Ease of Use: The product is super easy to use, enhancing user experience.
• QR Code Generation: Allows for QR code generation that customers can scan to make appointments, conveniently placed on business cards and flyers.
• High User Satisfaction: Users have expressed high satisfaction with the calendar's ease of use.
• Positive Feedback from Clients: Many positive comments have been received from clients, particularly regarding the interactive balloons used for confirmation.
• Effective Tech Support: Provides personal and prompt technical support.
• Responsive Developer: The developer is highly responsive and helpful with any inquiries.
• Discount for Nonprofits: Offers a significant discount for nonprofit organizations.
• Strong Recommendations: Highly recommended by users who have enjoyed its benefits and shared it widely.

Cons

• Cancellation Issues: Lacks an automated cancellation feature, which means dates don't reappear as available unless manually cancelled.
• Overwhelming Features: Includes many features that may not be useful to all, particularly problematic for self-employed individuals seeking simplicity.
• Persistent Bugs: Users have encountered repeated bugs, affecting overall reliability.
• Budget Constraints: Limited to a budget of 40€ to find a suitable product, which may restrict options.
• Cost for Adjustments: Requires full payment to decrease the duration of a booking slot.
• Aesthetic Limitations: Sharing a calendar via Google Calendar URL is visually unappealing.

4. Backstage

Who Is It For

Backstage is a platform for audition aiming to amplify their clients’ reach. It’s great for industry professionals seeking a trusted marketplace to navigate a multitude of casting opportunities, it's the key to unlocking exposure and expanding connections within the creative sphere.

Features Overview

Backstage is designed to facilitate audition. Its intuitive interface enables users to build and onboard their talent roster with minimal effort. Agencies can manage talent profiles and submissions efficiently, leveraging the Backstage marketplace to connect with job opportunities in feature films, commercials, and branded content globally.

With the platform's one-click submission feature and over 90 integrations with industry-leading tools, securing bookings with top casting professionals is easy. Backstage's flexible tools and global job access empower agencies to represent their talent confidently and elevate their industry presence.

Pricing

• Yearly $2.50/month bi annual $3.33/month Montly $0.99 first month then $14.99/month

• $0.99 - $14.99

Website

backstage.com/

Pros

• Efficient Talent Management.
• Quick Setup.
• Easy Submission Management.
• Access to Diverse Job Opportunities.
• Worldwide Job Booking.
• Flexible Workflow Tools.
• Increased Exposure.
• Enhanced Industry Recognition.

Cons

• Some users have several complaints about policies, payments and inclusivity.

5. Breakdown Services

Who Is It For

Breakdown Services is the ultimate casting tool for auditions. Designed for those who want to make the casting process simple, it's the trusted partner for major studios, networks, and streaming services looking to optimize their project casts efficiently.

Features Overview

Breakdown Express provides talent management with its robust suite of features designed to simplify the casting and audition process. Talent representatives can build and onboard a roster, inputting detailed client profiles for quick access.

The software offers a centralized location for viewing casting calls and breakdowns for a variety of projects, from blockbuster films to independent commercials, facilitating the submission of clients to relevant opportunities with ease.

Additionally, the platform supports efficient handling of audition requests and communication with casting directors, ensuring no opportunity is missed. With Breakdown Express, managing the complexities of talent representation becomes easy, integrating essential tools for success in the competitive entertainment industry.

Pricing

• $9.99/month

• $9.99

Website

breakdownservices.com/

Pros

• Efficient management.
• Comprehensive platform.
• Access to casting opportunities.
• Streamlined communication.
• Detailed profiles.
• Submission for relevant opportunities.
• Exclusive service.
• Professionalism, industry leader, innovative solutions.

Cons

• Subscription-based.
• Potential limitations for aspiring representatives.
• Varying requirements and fees.
• Location-based exclusivity.

6. Casting Frontier

Who is it for

Casting Frontier is designed for ambitious actors seeking expansive opportunities in films, TV shows, commercials, and more. It’s the go-to platform for agents and managers aiming to efficiently manage their talent rosters, ensuring their clients stand out in casting calls and secure their next breakthrough roles.

Features overview

Casting Frontier revolutionizes the casting process with its cutting-edge platform, offering tools like self-tape auditions that empower actors to audition from anywhere, breaking down geographical limitations. Its intuitive interface simplifies communication, featuring live chat for instant interaction among casting directors, talent agencies, and actors, ensuring a seamless casting experience.

Moreover, its robust booking management and scheduling systems streamline talent management, while the Talent Finder's advanced search capabilities extend casting opportunities worldwide. Although the digital approach challenges the traditional in-person connection, Casting Frontier provides an optimal blend of efficiency, convenience, and global reach, redefining talent discovery and casting workflows.

Pricing

• Premium $9.99/month Premium Plus $15.99/month

• $9.99 - $15.99

Website

castingfrontier.com/

Pros

• Self-tape auditions revolutionize the casting process, allowing remote auditioning, saving time and money, providing flexibility and convenience.
• Simplified communication channels, like live chat features, streamline interactions between casting directors, talent representatives, and actors, enhancing efficiency.
• Booking management tools and scheduling systems improve talent management efficiency.

Cons

• Lack of in-person interactions may hinder the depth of connection compared to traditional auditions.
• Expanding casting horizons globally through advanced search functionalities introduces complexities in coordinating bookings worldwide.
• Balancing efficiency with personal connection remains essential in the casting process.