What are the benefits of using an online appointment system for auditions?
- Time-saving: One of the biggest benefits of using an online reservation system is that it saves you time. You no longer need to spend hours on the phone or sending emails back and forth to schedule auditions. With an audition scheduling software, performers can simply log in and book a time that works for them, freeing up your time to focus on other tasks.
- Easy scheduling: Our audition scheduling software makes scheduling auditions a breeze. You can set up available time slots and allow performers to book them at their convenience. This eliminates the need for back-and-forth emailing or phone calls and ensures that everyone is on the same page.
- Increased efficiency: With online audition reservation software, you can see at a glance who has booked an audition and when. This makes it easier to manage your schedule and avoid conflicts. You can also send reminders to performers before their audition, so they don't forget.
Remove all the back and forth to set dates and focus on your candidates.
When to use a reservation system for managing auditions?
There are a range of scenarios can be helped with robust audition scheduling software:
- Large auditions: If you're organizing a large-scale audition with many performers, using audition management software can help you manage the process more efficiently. It allows you to schedule auditions in a streamlined way, so you don't get overwhelmed.
- Remote auditions: If you're hosting auditions in multiple locations or remotely, an online booking system is a must-have tool. It makes it easy for performers to book an audition time, no matter where they're located.
- Busy schedule: If you have a busy schedule and a lot on your plate, audition management software can help you keep track of everything. It allows you to see at a glance who has booked an audition and when, so you can manage your schedule more effectively.
“Save 2+ hours a week by using an online appointment system ”
How can audition scheduling software help you?
- Improved communication: Audition scheduling software improves communication between you and performers. With an online booking system, you can send reminders, confirmations, and updates to performers, so they know what's going on.
- Better organization: Our audition software makes it easier to keep track of who has booked an audition and when. This makes it easier to avoid conflicts and manage your schedule more effectively.
- Increased accuracy: With an online booking system, you can reduce the risk of errors and misunderstandings. Performers can book their audition times directly, and you can see at a glance who has booked and when. This eliminates the need for manual scheduling and reduces the risk of mistakes.
In conclusion, using audition management software for auditions can provide you with many benefits, including time-saving, easy scheduling, increased efficiency, improved communication, better organization, and increased accuracy. If you're organizing auditions, consider using a booking system. It will save you a headache.
Run your audition on auto-pilot With your new toolset
Checkout
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Checkout fields
Configure your checkout to collect the information you need from your customers. From date of birth to pet names, Vev checkout form will provide the right fields for you.
Fields library
Choose from all the available fields for your business. Make them mandatory or optional—it’s all up to you. Need a new field? Request it directly from your page.
Fields Vev+
Add more specific auditionee information to run your audition even better. For instance add their date of birth, Customer ID, pet name and more.
Checkout
Checkout fields
Configure your checkout to collect the information you need from your customers. From date of birth to pet names, Vev checkout form will provide the right fields for you.
Fields library
Choose from all the available fields for your business. Make them mandatory or optional—it’s all up to you. Need a new field? Request it directly from your page.
Fields
Add more specific auditionee information to run your audition even better. For instance add their date of birth, Customer ID, pet name and more.
Sell
Offering
Decide what you offer at your venue. Add descriptions for your auditions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your audition makes, what your auditionees book most and even learn how they made their appointment.
Book again
In just a tap your auditionees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your auditionees are reminded to book a audition again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your auditionees book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another auditionee.
Book deadline
Decide the exact cutoff time for when auditionees can book a audition, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering auditionees a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows auditionees to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide auditions so you can only book them for your customers.
Marketing
Get reviews from auditionees
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless auditionee acquisitions.
Cover your audition
Add a cover to your header that matches your venue. Impress your auditionees of your audition even more.
Book with a QR-code
Make it easy for your auditionees to book auditions by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the venue. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your audition special. This helps your auditionees share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the venue. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the venue from Instagram, Facebook, TikTok, X, and your website to connect with auditionees and expand your online reach.
Payments
Get paid ahead
Have your auditionees pay ahead for their appointment. Only if you want to, you're the auditioner, and you are in control.
Deposits
Have your auditionees put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your auditionees scan your QR for you to get paid. Vev will keep track of who has paid for their audition so your audition administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your auditionee a discount on their audition. Choose a percentage or fixed amount. Whatever works best for your audition.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a auditioner.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your venue. Simply use your phone to have auditionees pay for their auditions on the spot.
Refunds
Choose if auditionees who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of auditions
See exactly who will get what audition, and at what time the appointment is due.
Your opening hours
You decide when the venue is open (or closed) for appointments.
Choose a time and date
Let your auditionees pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way auditionees can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the venue’s hours.
Book deadline
Decide the exact cutoff time for when auditionees can book a audition, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of auditionees you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future auditionees are able to book auditions.
Your duration
Some appointments don’t require your attention the whole time, so you can help another auditionee.
Notifications for you
When your auditionee makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering auditionees a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows auditionees to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from the venue effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular auditions and revenue. This way you know exactly how your venue is doing.
Your day at a glance
See exactly how much your audition makes, what your auditionees book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your venue then you are good!
Works out of the box
Vev comes loaded with everything needed for the venue right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the venue.
It's your data
It's your data. The auditionee information is yours. Vev doesn't sell, resell, target or advertise with the data from your audition. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your auditionees. Emails are sent in your style so they feel familiar to your auditionees.
Appointment reminders
On the day of the appointment, your auditionee receives a reminder from you. It's send automatically and includes all the information of their audition.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular auditions and revenue. This way you know exactly how your venue is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your venue up to 40%.
Bookkeeping
Make your administration of the venue run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of auditions is essential to attract and retain auditionees—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your audition, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your audition.
Overview
Calendar view
See all your audition appointments in a calendar view.
Your overview of auditions
See exactly who will get what audition, and at what time the appointment is due.
Your day at a glance
See exactly how much your audition makes, what your auditionees book most and even learn how they made their appointment.
Today's auditionees
Your daily overview of auditionees. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver auditions. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your auditionee makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular auditions and revenue. This way you know exactly how your venue is doing.
No-shows
Appointment reminders
On the day of the appointment, your auditionee receives a reminder from you. It's send automatically and includes all the information of their audition.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Auditionees can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Auditionees can add the appointment to their calendar. This way they receive a notification before their audition. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After auditionees book auditions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your auditionees. Emails are sent in your style so they feel familiar to your auditionees.
Auditionee details
For auditioners it's super handy to have all the details of auditionees at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when auditionees can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, auditionees will automatically receive an email with a link to easily schedule their next audition with your audition, ensuring a smooth and professional experience.
Auditionee history
See exactly what audition your auditionee booked before.
Customers
Fields
Add more specific auditionee information to run your audition even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from auditionees
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable auditionees. This lets you build relationships and get more appointments.
Edit auditionees
Edit auditionee details, merge and remove to keep your auditionee list up to date.
Auditionee details
For auditioners it's super handy to have all the details of auditionees at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your auditionees. These notes show up around the appointment, so you can pick up the conversation with your auditionee where you left off last time.
Today's auditionees
Your daily overview of auditionees. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your auditionees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your auditionees are reminded to book a audition again.
It's your data
It's your data. The auditionee information is yours. Vev doesn't sell, resell, target or advertise with the data from your audition. Of course not!
Auditionee history
See exactly what audition your auditionee booked before.