Best 8 dance
instructor software for
small businesses [in
2024]

1. Vev

Who is it for

Vev dance instructor software suits small to medium-sized businesses. This multifunctional software solution simplifies key tasks such as scheduling and customer management, making it a valuable tool for owners looking to improve the way they provide their services and deal with administrative work.

It really helps with client relationships and in simplifying administrative tasks that would cost a lot with many traditional systems.

Features overview

Vev's booking system is flexible, designed to meet the needs of dance instructors. Vev's booking system is flexible, designed specifically for dance instructors needs. It is a complete CRM system that allows businesses to maintain comprehensive records of client preferences and histories, facilitating every interaction.

The platform provides automated reminders and notifications to keep your clients informed and engaged, reducing no-shows and ensuring smooth operations. Vev's built-in marketing suite makes it easy for dance instructors businesses to create and manage targeted marketing campaigns that reach new customers and boost engagement.

Vev's dashboards provide a clear view of cash flows, client data, and other critical business metrics in a user-friendly environment. The software also offers customized branding options.

Pricing

• Free version $0 Plus version $8.99 - First month free. Pro version for enterprises: get in touch for custom pricing

• $0-$8.99

Website

vev.co

Pros

• Automated schedule management: Saves time and reduces the risk of errors associated with manual scheduling.
• Increased efficiency: Allows for more streamlined operations and the ability to focus on other tasks.
• Improved client experience: Provides clients with a convenient and user-friendly booking process, enhancing satisfaction and potentially leading to repeat business.
• Built-in CRM: Helps maintain organized customer information, facilitating better communication and customer relationship management.

Cons

• Setup Time: May take time to set up and get started.
• Tech Reliance: Relies on technology to manage orders.
• Learning Required: Staff and customers may need time to learn how to use it.

2. Dance Studio Pro

Who is it for

Dance Studio Pro caters to dance instructors seeking a comprehensive tool to manage their business essentials. it's also a good choice for those prioritizing event planning alongside regular class management.

Features overview

DSP stands out as a comprehensive solution tailored to meet the intricate needs of dance instructors. It plays a pivotal role in aiding efficient financial transactions, ensuring clarity and accuracy for studio owners. Built-in communication tools facilitate seamless interaction with students and parents, thereby enhancing customer service. DSP excels in recital management, simplifying what is traditionally a complex process, and provides features for the smooth planning and execution of performances. Moreover, it simplifies the management of class schedules, registrations, and attendance, significantly reducing administrative burden and allowing instructors and studio owners to focus more on their core activities.

Pricing

• Essentials, $45/mo, Group 3 Premier, $75/mo, Elite, $150/mo

• $45 - $150

Website

info.dancestudio-pro.com

Pros

• Great experience with DSP.
• Excellent customer service and tech support.
• Specific to dance with comprehensive features.
• Parents love the online enrollment and payment options.
• Prompt addition of requested features.

Cons

• Some confusion due to numerous features.
• Billing statements can be confusing.
• Limitations in mobile app functionality.
• Lack of payment link in statements from dance teachers.

3. Kydemy

Who is it for

Kydemy is tailored for dance instructors seeking a centralized solution for managing classes, scheduling, and student engagement. Kydemy enhances interaction between instructors and students, fostering a collaborative learning environment.

Features overview

Kydemy provides a comprehensive toolkit aimed at optimizing the operational aspects of dance instructors. It offers class management, scheduling, and instructor management features, facilitating efficient organization and execution of classes. The software extends its functionality to member accounts, communication, and database management, enhancing interaction and engagement between the studio and its students. For administration, it includes membership and registration management utilities, easing the burden of student enrollments and memberships. Additionally, Kydemy incorporates progress tracking to provide insights into student development, along with room booking features to ensure optimal space usage.

Pricing

• Plan S, $48/month, Plan M, $84/month, Plan L, $144/month, Plan XL, $270/month

• $48 - $270

Website

kydemy.com

Pros

• Efficient operations.
• Responsive support.
• Constant updates.
• Streamlined management.
• Positive user experiences.

Cons

• Occasional downtime.
• Browser compatibility issues.
• Rare malfunctions.
• Limited scope for changes.

4. bsport

Who is it for

bSport is tailored for dance instructors seeking to improve their operational efficiency through smart automation. Notably, bsport offers a unique blend of customer testimonial integration and user-friendly booking & scheduling, making it a good choice for businesses focused on enhancing customer satisfaction.

Features overview

bSport introduces a comprehensive toolkit for dance instructors, emphasizing smart automation, a polished member experience, and robust staff and membership management capabilities. Its platform supports a wide array of operational demands from payment processing to class scheduling, all designed with an intuitive user interface. In addition, bSport integrates customer testimonials directly, showcasing the real-world effectiveness of its support and ease of use. Key features also include a user-friendly platform that accommodates the needs of both staff and members efficiently.

Pricing

• N/A

• N/A

Website

try.bsport.io

Pros

• Efficient customer support.
• Ease of use for customers.
• Powerful management features.
• Seamless migration process.
• Attentive account management.

Cons

• Lack of staff permission assignment.
• Frequent lagging.
• Absence of automatic invoice generation for memberships.
• Issues with customized app stability and financial verification.
• Recent app downtime affecting students and management access.

5. Acuity Scheduling

Who is it for

Acuity is a customizable appointment scheduling software that serves a wide range of businesses, including dance instructors. It offers online booking and payment integration within a custom-branded interface, enabling clients to book services conveniently. This flexibility makes it a good choice for business owners looking to offer their customers an efficient way to schedule appointments without losing the personal touch of their brand.

Features overview

Acuity Scheduling provides a simple process for both service providers and their clients, making appointment booking and management intuitive and efficient. Clients gain the autonomy to book their own appointments through a customizable booking page, tailored to match the unique branding of the business.

The platform integrates payment processing, enabling businesses to secure payments at the time of booking. Acuity Scheduling enhances client communication by automatically sending appointment notifications and reminders, reducing the likelihood of no-shows and miscommunications.

Pricing

• Emerging $16/month Growing $27/month Powerhouse $48/month

• $16 - $48

Website

acuityscheduling.com

Pros

• Knowledgeable customer service team.
• Several integrations possible.
• Intuitive to use.
• Good training available.
• Easy and accessible for businesses and customers alike.

Cons

• Some areas of improvement in the scheduling.
• Users sometimes find it time-consuming in order to master the app.

6. Virtuagym

Who is it for

Virtuagym serves dance instructors and is suitable for those seeking a comprehensive solution to manage various aspects of their business, from operations to customer engagement.

Features overview

Virtuagym offers a broad suite of capabilities tailored for the dynamic needs of the dance instructors. It encompasses Membership and Staff Management, along with an innovative 24/7 Gym Access System. Highlighted features include Studio Check-in Software, Advanced Analytics, and diverse booking options. With a focus on enhancing the client experience, Virtuagym introduces features like Workout Plan Creator, Nutrition Coaching, and On-Demand Videos. Progress Tracking and Heart Rate Coaching tools personalize fitness journeys, while a Retention Planner and Community & Groups features foster a sense of belonging.

Pricing

• N/A

• N/A

Website

business.virtuagym.com

Pros

• Remarkable onboarding process.
• Helpful and responsive team.
• Comprehensive coaching design.
• Quick response to address needs and provide solutions.

Cons

• Difficulty with pay service integration for bookkeeping and POS.
• Lack of consent for contract renewal.
• Issues with payment processing and manual charging for service fees.
• Perceived lack of guidance in resolving payment issues.

7. Membermeister

Who is it for

Membermeister is tailored for dance instructors overseeing multiple aspects of their business, encompassing client and staff management, billing, and invoicing. Its focus on online payments and attendance tracking suits those managing studio activities and events across diverse locations. It's a practical solution for educators seeking efficient management tools.

Features overview

Membermeister offers a comprehensive toolkit to optimize dance instructors. Core modules for client and staff management ensure streamlined communication and coordination. Billing, invoicing, and online payment capabilities simplify financial transactions for both businesses and clients. Detailed reporting and analytics provide insights into operational performance and client engagement. Automated scheduling and calendar management reduce manual effort in planning. Customizable forms cater to specific data collection needs, while email marketing and event management features aid in promotions and organization. Multi-location support ensures a unified operational approach. Areas for potential enhancement include more integrated reporting tools and smoother interfacing with external accounting software.

Pricing

• Bronze: $39 for up to 50 members, Silver: $52 for up to 150 members, Gold: $65 for up to 300 members, Platinum: $91 for up to 750 members, Custom: Contact Membermeister for higher limits and custom pricing.

• $39 - $91

Website

membermeister.com

Pros

• Friendly, helpful, and supportive team with fast responses.
• Transformative resource for business organization.
• Excellent customer service and user-friendly interface.
• Effective solution for managing class-based businesses with ease of use and reliable support.

Cons

• Lack of built-in reporting tools (though improvements are underway).
• Absence of synchronized interface with accounting packages.
• Potential difficulties if teachers fail to update regularly.
• A few missing features such as customer register form online.
• Limited options in terms of expensive alternatives and transition challenges.

8. Momence

Who is it for

Momence is tailored for dance instructors seeking a comprehensive management solution. Its distinctive features, including an on-demand video library and LMS courses, cater to establishments aiming to extend their teaching and wellness philosophies online.

Features overview

Momence offers an extensive array of features designed to streamline operations for dance instructors. From detailed tracking and analytics to automated scheduling and calendar management, Momence simplifies day-to-day tasks. Customizable forms and email marketing tools enable personalized customer outreach, while event management capabilities ensure seamless planning. Multi-location support accommodates businesses operating in various places, while integrated payments and payment plans simplify transactions. Marketing efforts are bolstered by smart notifications, newsletters, and outreach tools. Momence also includes an on-demand video library and LMS courses for expanding service offerings, along with inventory management features.

Pricing

• Custom plan. Some charges include: U.S. Processing Fees 3.9% + $0.30 for online card payments 3.7% + $0.05 for in-person card payments 1.8% for ACH Payments (direct debit)

• N/A

Website

momence.com

Pros

• Momence offers an extensive marketing suite with customizable templates and campaign options, complemented by responsive and knowledgeable customer support available via video chat.
• The platform features a user-friendly interface, accommodating even those less familiar with technology, with commendable technical support provided by Momence.
• Additionally, users appreciate the value of the on-demand library subscription, which contributes to business sustainability and receives positive feedback from clients.

Cons

• Some users find aspects of Momence, such as memberships, appointments, and boards, confusing, leading to the need for workarounds to achieve desired functionality.
• Criticism has been directed towards Momence's customer service beyond initial interactions, with users expressing dissatisfaction with responsiveness and billing practices.
• Initial input errors in packages and memberships have caused stress and inconvenience for both users and clients, highlighting areas for improvement in data management and accuracy.