Online booking system for your photo studio
Have people shoot appointments into your studio planner without changing pose
What is photography studio management software?
If you are the manager of a photography studio you may be looking for the picture-perfect reservation software to help you organise your bookings.
Studio management software is a tool that helps studio owners to easily run their rental location. One of the great benefits to this software is that it helps you organise your bookings. With many photographers looking to book your studio for their shoots, their booked times and days may get confusing. You wouldn’t want to double book and leave your customers with a bad experience.
With management software, there is no more confusion. You can easily see who has booked your studio, when, and for how long.
Vev offers free management software to help photography studios run their business at ease. With this software, clients can book their own times based on what slots you list as available and submit payments straight from their devices.
Photography management software helps to…
- Receive all your client’s reservation information
- View your studio’s day-to-day schedule
- Give your customer ease of booking – on their own time
- Easily charge customers to use your studio and receive payments quickly
“You can't answer the phone during a shoot ”
How can photo studio management software help me?
As the owner of a photography studio, you may be looking at management software to help in the organisation and administration of your business. You will need software that can act as your administrative assistant by keeping tabs on all your upcoming bookings, payments, and clients of your photo studio. Thankfully, Vev has just the software for you!
How Vev’s free studio management software can help you:
- View bookings: No more looking at the calendar and wondering who is booked next. Vev allows you to see your studio’s bookings straight on your device.
- Managing clients: Receive all your clients' needed reservation information. You can use this information to send reservation reminders or keep in touch.
- Customise your schedule: Personalise your Vev page to allow bookings during times that work best for you. Select your studio’s own availability that clients can choose from.
- Receive payments: Collect payments, and keep track of your money all within the tool.
- Promote your studio: Receive your own personal QR code and page link that you can use to market your studio. This QR code and link allows potential clients to see all of your information and book right from their phones.
Set your own times, define your own pricing and rent out your studio the way you want to
How does photography studio software work?
Vev is the perfect appointment software for your photography studio. To make it even better, it can be used free of charge. That means completely FREE for your business. You may be wondering how this works and how to get started. Follow along below to see how management software can work for your studio!
Here is how to begin using Vev’s studio management software:
- Create a Vev page: To begin using your studio management software with Vev, you must create a page for your business. Submit some simple business information and you’ll be all ready to start personalising your page.
- Personalise your page: Select settings, time slots, products, and information to allow clients to learn all about your studio. This is a great place for them to learn who you are, what you are about, and why they will want to use your studio.
- Bookings through Vev: Once your page is set up and photo ready clients can book through your personal QR code or link.
What is the best photography studio software?
When choosing the best booking software for your photography studio, you will want to consider a few criteria.
- Budget: When choosing a management software, you will want to consider the price. No one wants to break the bank to get reservations for their studio. Make sure you find the best deal when choosing a software.
- Ease of use: The best management software will be easy to use for both you and your customers. No one wants the hassle of a complicated system. Choose a software that is simple yet effective.
- Variety of options: You will want to choose a management software that works for you, not against you. This means having many usage options and optimum personalization. Choose a software that allows you to offer services, times, and products your way.
Wonder if a perfect studio management software like this exists? Well, there is good news; it does! With Vev you can have all of this and more.
Vev is completely free of use. No credit card is ever needed to open up your page. Using this software is totally budget friendly. You may even be able to purchase some new photography equipment with the money you save!
Vev is also the ideal product when looking for a management software that is easy to use. With a simple and effective design, you and your clients will be able to find information fast and stress-free.
One of the best parts about Vev’s free studio management software is that it is completely personalised to you and your business’s needs. Select times that you are available for booking, input studio information, and more. Make your studio’s online page your own with Vev.
Run your photo studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your photo shoots and more
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a photo shoot.
Sell
Add your photo shoots and more
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a photo shoot.
Marketing
Cover your photo studio
Add a cover to your header that matches your photo studio. Impress your clients of your photo studio even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your photo studio to let your clients schedule photo shoots by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best photo studio. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your photo studio.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Tap to Pay
Use your iPhone (iOS) as a complete replacement of your payment terminal. You can even hold your card to it to pay.
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their photo shoot so your photo studio administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the photo studio owner is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your photo studio. Simply use your phone to have clients pay for their photo shoots on the spot.
Discounts
It's easy to give your client a discount on their photo shoot. Choose a percentage or fixed amount. Whatever works best for your photo studio.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a photo studio owner.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for photo studio owners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Your opening hours
You decide when your photo studio is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your photo studio is open.
Schedule deadline
Choose till what time clients can schedule a photo shoot.
Make your accountant smile
Export data of your photo studio on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to schedule photo shoots.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your photo studio. This way you know exactly how your photo studio is doing.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your photo studio then you are good!
Works out of the box
Vev comes loaded with everything needed for your photo studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your photo studio.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo studio. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your photo studio.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your photo studio. This way you know exactly how your photo studio is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver photo shoots. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your photo studio. This way you know exactly how your photo studio is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their photo shoot. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule photo shoots, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your photo studio.
Client details
For photo studio owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next photo shoot with your photo studio
Client history
See exactly what kind of photo shoots your clients had at your photo studio last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For photo studio owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Client history
See exactly what kind of photo shoots your clients had at your photo studio last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo studio. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.