Photo Studio Management Software
Have people shoot appointments into your studio planner without changing pose
What is photography studio management software?
If you're running a photography studio, you may be looking for the picture-perfect reservation software to help you organise your bookings.
Photography studio management software is a tool that helps studio owners to easily run their rental location. One of the great benefits of our photography business software is that it helps you organise your bookings. With many clients looking to book your studio for their shoots, their booked times and days may get confusing. You wouldn’t want to double-book and leave your customers with a bad experience.
With management software, there is no more confusion. You can easily see who has booked your studio, when, and for how long.
Vev offers free photography booking software and a photography CRM to help photography studios run their business at ease. With this software, clients can book their own times based on what slots you list as available and submit payments straight from their devices.
Our photography studio management software helps you…
- Receive all your clients' reservation information
- View your studio’s day-to-day schedule
- Give your customer ease of booking – on their own time
- Easily charge customers to use your studio and receive payments quickly
“You can't answer the phone during a shoot ”
How can photo studio management software help me?
As the owner of a photography studio, you may be looking at management software to help in the organisation and administration of your business. You will need software that can act as your administrative assistant by keeping tabs on all your upcoming bookings, payments, and clients of your photo studio. Thankfully, Vev has just the software for you!
How Vev’s photography crm and scheduling software can help you:
- View bookings: No more looking at the calendar and wondering who is booked next. Vev allows you to see your studio’s bookings straight on your device.
- Managing clients: Receive all your clients' needed reservation information. You can use this information to send reservation reminders or keep in touch.
- Customise your schedule: Personalise your Vev page to allow bookings during times that work best for you. Select your studio’s own availability that clients can choose from.
- Receive payments: Collect payments, and keep track of your money all within the tool.
- Promote your studio: Receive your own personal QR code and page link that you can use to market your studio. This QR code and link allows potential clients to see all of your information and book right from their phones.
Set your own times, define your own pricing and rent out your studio the way you want to
How does photography studio software work?
Vev is the perfect photography appointment scheduling software for business owners who want tools tailored to their ways of working. To make it even better, it can even be used free of charge. Follow along below to see how our photographer management software can work for your studio!
Here's how to begin using Vev’s studio management software:
- Create a Vev page: To begin using your studio management software with Vev, you must create a page for your business. Submit some simple business information and you’ll be all ready to start personalising your page.
- Personalise your page: Select settings, time slots, products, and information to allow clients to learn all about your studio. This is a great place for them to learn who you are, what you are about, and why they will want to use your studio.
- Bookings through Vev: Once your page is set up and photo ready clients can book through your personal QR code or link.
What is the best photography studio software?
When choosing the best photography booking software, you will want to consider a few criteria.
- Budget: When choosing a management software, you will want to consider the price. No one wants to break the bank to get reservations for their studio. Make sure you find the best deal when choosing a software.
- Ease of use: The best management software will be easy to use for both you and your customers. No one wants the hassle of a complicated system. Choose a software that is simple yet effective.
- Variety of options: You will want to choose a management software that works for you, not against you. This means having many usage options and optimum personalization. Choose a software that allows you to offer services, times, and products your way.
Wonder if a perfect studio management software like this exists? Well, there is good news; it does! With Vev you can have all of this and more.
Vev's photography scheduling software is completely free to use. No credit card is needed to open up your page. You may even be able to purchase some new photography equipment with the money you save!
Vev is also the ideal product when looking for photography studio management software that is easy to use. With a simple and effective design, you and your clients will be able to find information quickly and free of stress.
One of the best parts about Vev’s free studio management software is that it is completely personalised to you and your business’s needs. Select times that you are available for booking, input studio information, and more. Make your studio’s online page your own with Vev.
Run your photo studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a photo shoot, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide photo shoots so you can only schedule them for your customers.
Sell
Offering
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a photo shoot, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide photo shoots so you can only schedule them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your photo studio
Add a cover to your header that matches your photo studio. Impress your clients of your photo studio even more.
Schedule with a QR-code
Make it easy for your clients to schedule photo shoots by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your photo studio. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your photo studio special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your photo studio. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your photo studio from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the photo studio owner, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their photo shoot so your photo studio administration is always up to date.
Discounts
It's easy to give your client a discount on their photo shoot. Choose a percentage or fixed amount. Whatever works best for your photo studio.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a photo studio owner.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your photo studio. Simply use your phone to have clients pay for their photo shoots on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Your opening hours
You decide when your photo studio is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your photo studio’s hours.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a photo shoot, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to schedule photo shoots.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from your photo studio effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular photo shoots and revenue. This way you know exactly how your photo studio is doing.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your photo studio then you are good!
Works out of the box
Vev comes loaded with everything needed for your photo studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your photo studio.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo studio. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular photo shoots and revenue. This way you know exactly how your photo studio is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Bookkeeping
Make your administration of your photo studio run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of photo shoots is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your photo studio, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your photo studio.
Overview
Calendar view
See all your photo studio appointments in a calendar view.
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver photo shoots. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular photo shoots and revenue. This way you know exactly how your photo studio is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their photo shoot. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule photo shoots, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For photo studio owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next photo shoot with your photo studio, ensuring a smooth and professional experience.
Client history
See exactly what photo shoot your client scheduled before.
Customers
Fields
Add more specific client information to run your photo studio even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For photo studio owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo studio. Of course not!
Client history
See exactly what photo shoot your client scheduled before.
