Top 8 Octopus
Pro alternatives [in
2024]

1. Octopus Pro

Who is it for

Octopus Pro offers features that help optimize operations and improve customer experience, making it suitable for gardeners. It is designed to enhance efficiency, satisfaction, and profitability, positioning it as a valuable tool for businesses in competitive markets.

Features overview

Octopus Pro offers an intuitive online booking system, allowing customers to easily schedule appointments. It provides features such as email notifications, online payments, customizable business hours, and branding options to match your corporate identity.

Beyond bookings, Octopus Pro helps with managing your staff in the field, offering job flexibility and comprehensive lead management. Its capabilities include fleet scheduling, GPS tracking, calendar integration, and payment processing. The platform also offers VOIP integration, automated reminders, a detailed service history log, and data migration options.

Pricing

• Starter $29/month Established $50/month plus $5 per fieldworker/month

• $29 - $50

Website

octopuspro.com/

Pros

• Streamlined Service Management: Simplifies the management of services and operations.
• Comprehensive Features: Equipped with a wide range of features to handle various tasks.
• Cloud-Based Accessibility: Accessible from anywhere via cloud storage, enhancing flexibility.
• Efficient Scheduling: Facilitates efficient scheduling of appointments and tasks.
• Real-Time Updates: Provides updates in real-time, ensuring information is always current.
• Customizable Branding: Allows for branding customization to maintain company identity.
• Diverse Industry Applicability: Suitable for various industries, enhancing its versatility.
• Integration with Accounting and Marketing Tools: Seamlessly integrates with existing accounting and marketing software.

Cons

• Learning Curve: Requires time to master due to its extensive feature set.
• Initial Setup Time: Potentially lengthy initial setup time.
• Dependency on Internet Connectivity: Requires reliable internet access to function.
• Additional Training for Staff: May necessitate extra training for staff to use effectively.
• Subscription Cost: Costs vary based on usage level, potentially expensive.
• Complexity for Small Businesses: Can be overly complex for small businesses with minimal needs.

2. Vev

Who is it for

Vev gardener software suits small to medium-sized businesses. This multifunctional software solution simplifies key tasks such as scheduling and customer management, making it a valuable tool for owners looking to improve the way they provide their services and deal with administrative work.

It really helps with client relationships and in simplifying administrative tasks that would cost a lot with many traditional systems.

Features overview

Vev's booking system is flexible, designed to meet the needs of gardeners. Vev's booking system is flexible, designed specifically for gardeners needs. It is a complete CRM system that allows businesses to maintain comprehensive records of client preferences and histories, facilitating every interaction.

The platform provides automated reminders and notifications to keep your clients informed and engaged, reducing no-shows and ensuring smooth operations. Vev's built-in marketing suite makes it easy for gardeners businesses to create and manage targeted marketing campaigns that reach new customers and boost engagement.

Vev's dashboards provide a clear view of cash flows, client data, and other critical business metrics in a user-friendly environment. The software also offers customized branding options.

Pricing

• Free version $0 Plus version $8.99 - First month free. Pro version for enterprises: get in touch for custom pricing

• $0-$8.99

Website

vev.co

Pros

• Automated schedule management: Saves time and reduces the risk of errors associated with manual scheduling.
• Increased efficiency: Allows for more streamlined operations and the ability to focus on other tasks.
• Improved client experience: Provides clients with a convenient and user-friendly booking process, enhancing satisfaction and potentially leading to repeat business.
• Built-in CRM: Helps maintain organized customer information, facilitating better communication and customer relationship management.

Cons

• Setup Time: May take time to set up and get started.
• Tech Reliance: Relies on technology to manage orders.
• Learning Required: Staff and customers may need time to learn how to use it.

3. Eyeontask

Who is it for

Eyeontask caters to gardeners offering a suite of functionalities such as invoicing & billing and job scheduling. A feature is its client call history, aiming to please those who prioritize customer service and relationship management.

Features overview

EyeonTask is crafted to streamline the operational aspects of gardeners with a suite of varied features. It equips businesses with tools for clear invoicing & billing, and potentially enhancing the experience with job pricing through Quotations/Estimations. Efficient Job Scheduling prevents overbooking or conflicts, while Inventory Management prevents unexpected shortages. The Job Time Tracker contributes to better project management, while Job Dispatching ensures tasks are assigned to the most suitable employees.

Pricing

• N/A

• N/A

Website

eyeontask.com

Pros

• Competitive pricing.
• Comprehensive features.
• Seamless migration.
• Efficient job management.

Cons

• Integration challenges.

4. Jobber

Who is it for

Jobber targets gardeners. It's tailored to streamline client interactions, scheduling, and billing, emphasizing customer satisfaction. Ideal for those aiming to consolidate administrative tasks and bolster client relationships.

Features overview

Jobber offers tools for efficient operations. The Client Manager centralizes customer information, while Scheduling and Dispatching ease job allocation. Invoicing and Follow-ups ensure prompt billing, supported by a Mobile app for accessibility. Online booking and Client Hub enhance customer interaction, while Job Forms and Quoting improve job accuracy. Credit Card Processing and Reporting tools offer insights for strategic planning. Mechanisms for 5-star reviews and email marketing attract new business. AI-powered tools optimize workflow and deliver insights. However, some users note concerns about the phone system's reliability and mapping limitations, affecting precise logistical operations.

Pricing

• Grow, $349/mo, Connect, $169/mo, Core, $69/mo

• $69 - $349

Website

getjobber.com

Pros

• Jobber offers ease of use and effective payment integrations, simplifying the workflow from quote to job completion.
• Users find it helpful for managing time, clients, and schedules efficiently.

Cons

• Some users encounter issues with Jobber's phone system, experiencing delays and dropped calls.
• Additionally, limitations in the mapping system, allowing only two route resets per day, can be frustrating for users reliant on this feature.

5. Payzer

Who is it for

Payzer caters to gardeners seeking streamlined operational management. Whether managing customer histories, comparing proposals, or efficiently assigning jobs, this software supports team workflows. Payzer also offers flexible scheduling, accommodating last-minute changes without compromising productivity, making it suitable for businesses of any size.

Features overview

Payzer's platform offers a comprehensive set of tools to enhance productivity and control. Its intuitive Navigation system simplifies access to and management of Customer History, improving client relationships and service personalization.

Crafting and sending Proposals is easy, with Proposal Comparison ensuring competitiveness and tailored offerings. Efficient job assignment reduces planning time, while streamlined workflows and Effortless Schedule Management minimize operational bottlenecks.

Payzer also boosts Employee Productivity, keeping team members focused and efficient. Enhance Flexibility with features adapting to evolving business needs, maximizing efficiency and control across operations for optimized success.

Pricing

• Free, $69/mo limited. Enterprise: $439/mo. Unlimited: $2,499/mo

• $69 - $2,499

Website

payzer.com

Pros

• Smooth onboarding experience with friendly and knowledgeable support staff.
• Outstanding overall experience with the software, ensuring continued use.
• User-friendly interface for both contractors and customers, with excellent phone and in-person customer service.

Cons

• Frequent sync errors with QuickBooks, requiring manual adjustments for payment memo to trigger another sync attempt.
• Limitations with credit card readers unable to scan security chips, necessitating manual entry for repeat charges.
• Occasional issues with card readers, particularly on newer iPhones, leading to manual input and additional costs.

6. Picktime

Who is it for

Picktime offers a versatile scheduling solution suitable for gardeners. It facilitates efficient management of appointments, staff, and client data, making it well-suited for service-oriented professionals looking to optimize operations and enhance customer satisfaction.

Features overview

Picktime’s intuitive interface allows gardeners to manage online bookings around the clock, coordinate teams in multiple locations, and streamline payments, invoicing, and reporting.

Key features include setting recurring bookings, integrating booking capabilities on websites, and sending custom reminder notifications. The platform also facilitates class management and attendance tracking, ideal for various professional settings. Additionally, its cloud-based setup supports virtual meetings and resource management, providing complete business oversight from any location at any time.

Pricing

• Free - $0.00 / month Starter - $4.00 per user / month Pro - $3.00 per user / month

• $0 - $3

Website

picktime.com/

Pros

• Efficient appointment scheduling with 24/7 online booking.
• Comprehensive customer management.
• Effective team scheduling.
• Convenient payment processing.
• Detailed revenue overview.
• Customizable booking forms.
• Insightful reports.
• Flexible recurring bookings.
• Integration options.
• Convenient calendar sync.
• Seamless access.
• Virtual meetings.

Cons

• Limited features in the free plan.
• Cost increase with advanced features.
• Some features not yet available.
• Complexity with multiple integrations.
• Additional charges for SMS notifications.
• Limited customization on lower-tier plans.
• Limited support options.

7. Setmore

Who is it for

Setmore caters to gardeners. It suits businesses seeking a comprehensive scheduling solution covering booking to payment, with notable versatility due to its wide range of integrations, including social media platforms and virtual meeting tools.

Features overview

Setmore simplifies scheduling with a comprehensive Calendar and customizable Booking Page, supported by an integrated review system for transparent customer feedback. It enables secure online payments and offers website plugins, direct integrations with social media platforms, and QR codes for easy booking access.

Virtual meetings are seamlessly handled with automatic confirmations and reminders. Setmore accommodates recurring appointments, class bookings, and offers secure staff logins. Calendar synchronization across devices ensures accessibility. With over 90 integrations, it provides flexibility in customization.

Pricing

• Free: $0/user/month, Pro: $12/user/month, Team: $9/user/month

• $0 - $12

Website

setmore.com

Pros

• Great for the lawn care industry.
• Easy for us to use and easy for clients.
• Much more reasonably priced than other scheduling software.
• User-friendly interface.
• Excellent customer service.
• Easy to set up and use with other third-party vendors.
• Impressive functionality and flexibility.
• Features to include others in the calendar when working as a team.

Cons

• Difficulty for clients to cancel appointments.
• Unclear navigation for modifying appointments.
• Lack of clarity on streamlining settings leading to potential confusion or duplication in services.

8. WorkWave Service

Who is it for

WorkWave is tailored for gardeners seeking a comprehensive solution to optimize operations and enhance customer service. Ideal for industries like pest control, lawn care, and HVAC, WorkWave caters to businesses aiming to streamline scheduling, dispatching, and invoicing processes.

Features overview

WorkWave provides a robust set of tools designed to meet the diverse needs of gardeners. Key features include route optimization, which helps businesses save time and fuel costs by planning the most efficient routes for their technicians.

The platform also offers mobile workforce management capabilities, allowing businesses to track their field workers in real-time and assign tasks dynamically. Other features include scheduling and dispatching tools, invoicing capabilities, and customer communication functionalities.

Overall, WorkWave empowers field service businesses to operate more efficiently and aim to deliver the best possible service to their customers.

Pricing

• N/A

• N/A

Website

getservicesoftware.com

Pros

• User-friendly interface facilitates easy navigation.
• Features enhance business operations efficiency.
• Commendable customer service during training.
• Offers delivery driver tracking functionality.

Cons

• Subpar customer support responsiveness and effectiveness.
• Challenges in accessing certain features.
• Billing disputes arise.
• Essential functions are inadequately surfaced, leading to frustration and potential additional costs.

9. Yardbook

Who is it for

Yardbook is tailored for gardeners seeking efficient operations management. It provides a comprehensive toolkit covering client profiles, lead management, job scheduling, and financial tracking, with a unique chemical tracking feature for lawn care treatments.

Features overview

Yardbook offers essential features for gardeners, including detailed business profiles, efficient lead management, and quick estimate generation. It supports full account management and direct client communication via text and email. Reliable job scheduling, timesheet management, and GPS tracking provide real-time operational oversight.

Organized equipment maintenance schedules and a pricing catalog facilitate straightforward pricing strategies. Integrated invoicing and payment processing ensure smooth financial operations, with expenses tracking aiding financial oversight.

The software's free tier for small businesses and Android app for field crews enhance accessibility.

Pricing

• N/A

• N/A

Website

yardbook.com

Pros

• It's been noted that users find the software enjoyable to use and appreciate the company's responsiveness.
• For those starting small businesses, the free tier has proven valuable.
• Additionally, the availability of an Android app for field crews enhances accessibility.
• The company's openness to feedback and dedication to constant improvement have been praised.
• Users have found Yardbook helpful for organizing customer lists, invoices/payments, staffing, equipment, and routes

Cons

• Some users have highlighted concerns, including high costs associated with the payment processing company used for online payments.
• There are suggestions for improvement, such as automating recurring invoices and simplifying the process for clocking in and out of jobs.
• Some users have expressed security concerns and have requested two-factor authentication, which is currently unavailable.