When to use a booking system as a dietitian nutritionist?
If you are already in this space, you'll know there is a growing demand for dietitians across the nation. Since you are an expert on food and nutrition, you'll want spend most of your time helping your clients optimize their diet.
An appointment system can offer you peace of mind, knowing that your clients can schedule appointments 24/7. If you run a small practice, it can get annoying to have to deal with phone calls, texts, and emails when you're in the midst of a session with somebody.
When you put Vev's free booking link on your website, mention it on your social media profiles, or perhaps even spell it out on your voicemail, you can nudge clients easily towards managing their appointments online.
Dietitian management software also a great tool for getting more appointments over the weekend and outside your business hours.
The three top reasons to start working with a booking system for your business:
- It’s free of charge. When you use Vev, your page will be up and running in under a minute. No credit card information is needed.
- Be available when you are unavailable. Accept appointments when you are in the middle of one. Clients can book, cancel, and modify their appointments 24/7.
- It’s expensive to make it yourself. You are probably not an expert in web development yourself. And if you use a (free) website builder, it probably doesn’t come with the smarts of a system that Vev offers you for free.
Don’t get interrupted during sessions, let your clients book themselves
How to run your business as a dietitian more efficiently?
You can read all the self-help books you want, but there’s nothing quite like having an “extra employee” at zero cost. Think of that analogy when you make use of an appointment system like Vev for your business. An online reservation system handles tasks big and small that otherwise eat up many minutes per task, and quickly accumulate to hours a month!
Three simple ways to run your business more efficiently starting today:
- Promote your booking link everywhere. From printed flyers/brochures to online ads. Make sure to make everything “actionable”. In that case, all people have to do is scan a QR code or click on a link to make their (first) appointment with you.
- Set up rules on when/how clients can book. With Vev's professional dietitian software it’s easy to customize your booking policy to fit your needs. For example, you can allow clients to only make bookings and changes up to 6, 12, 24, or even 48 hours in advance. This determines when your calendar is “locked”, and you have some peace of mind.
- Set up smart breaks. Traditional booking systems only allow you to set up fixed breaks, for example between 12 and 1pm. Vev's nutritionist software brings true flexibility to your booking system, for free.
“Easily save 2+ hours every week by using booking software ”
Can I use separate software to schedule appointments for my practice?
No problem! In order to fully comply with various safety regulations around electronic patient records (EPR), you can use Vev's dietitian software to just schedule appointments with your clients. No patient data is stored in Vev, and we only store the information that is needed to make the appointment.
Payments can also be handled separately, so any complicated billing situation, such as health insurance reimbursements, can be dealt with separately.
We created Vev to be a natural extension of the software you might already be working with. In that case, you keep working with the professional service for the nutritional care you provide, and use Vev as a “smart digital assistant” to help you manage your time as efficiently as possible.
Don't forget that Vev also has a powerful CRM built-in
Can I offer telehealth appointments through a booking system?
Yes. The powerful nutritionist software from Vev allows you to offer virtual consultations. It also seamlessly integrates with the existing software you might use for your telehealth sessions. In that case, you only use Vev to schedule the appointment with your client and provide them with a link to the telehealth video service they can dial in.
This way, you have the peace of mind that the free software from Vev won't interfere with any electronic patient record regulations you need to comply with.
“Remove all the back and forth to get appointments, focus on your clients instead ”
Can I also provide my services as a dietitian at people’s homes?
Yes! The free booking software from Vev also features a “home” option. All you have to do in that case is to set up an area you service once. From then on, when people visit your page, they have to enter their address and will see right away if your services are available to them. If needed, you can also charge for the mileage based on how far they are from your business address. This dietitian management software is a perfect and convenient extension to your business, allowing you to provide the best possible care.
Run your dietitian on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your practice. Add descriptions for your diet consultations, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your dietitian makes, what your clients plan most and even learn how they made their appointment.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a diet consultation again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients plan.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Plan deadline
Decide the exact cutoff time for when clients can plan a diet consultation, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide diet consultations so you can only plan them for your customers.
Sell
Offering
Decide what you offer at your practice. Add descriptions for your diet consultations, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your dietitian makes, what your clients plan most and even learn how they made their appointment.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a diet consultation again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients plan.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Plan deadline
Decide the exact cutoff time for when clients can plan a diet consultation, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide diet consultations so you can only plan them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your dietitian
Add a cover to your header that matches your practice. Impress your clients of your dietitian even more.
Plan with a QR-code
Make it easy for your clients to plan diet consultations by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your practice. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your dietitian special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your practice. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your practice from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the dietitian, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their diet consultation so your dietitian administration is always up to date.
Discounts
It's easy to give your client a discount on their diet consultation. Choose a percentage or fixed amount. Whatever works best for your dietitian.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a dietitian.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your practice. Simply use your phone to have clients pay for their diet consultations on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of diet consultations
See exactly who will get what diet consultation, and at what time the appointment is due.
Your opening hours
You decide when your practice is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your practice’s hours.
Plan deadline
Decide the exact cutoff time for when clients can plan a diet consultation, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to plan diet consultations.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Exports
Export data from your practice effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular diet consultations and revenue. This way you know exactly how your practice is doing.
Your day at a glance
See exactly how much your dietitian makes, what your clients plan most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their diet consultation.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular diet consultations and revenue. This way you know exactly how your practice is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Bookkeeping
Make your administration of your practice run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of diet consultations is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your dietitian, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your dietitian.
Overview
Calendar view
See all your dietitian appointments in a calendar view.
Your overview of diet consultations
See exactly who will get what diet consultation, and at what time the appointment is due.
Your day at a glance
See exactly how much your dietitian makes, what your clients plan most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you plan again.
Delivery overview
See exactly where and at what time you need to deliver diet consultations. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular diet consultations and revenue. This way you know exactly how your practice is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their diet consultation.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their diet consultation. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients plan diet consultations, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For dietitians it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next diet consultation with your dietitian, ensuring a smooth and professional experience.
Client history
See exactly what diet consultation your client planned before.
Customers
Fields
Add more specific client information to run your dietitian even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For dietitians it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you plan again.
Plan again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to plan a diet consultation again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your dietitian. Of course not!
Client history
See exactly what diet consultation your client planned before.
