What is hair salon software?
In its simplest form, it is software that will help you manage your hair salon. A tool, just like a good pair of scissors, to make your life easier. It depends on how advanced you want to go, but hair salon management software can do several things for you:
- Have clients book their appointments online
- Manage all your bookings via an easy calendar view
- Accept online payments
- Prevent clients from having to wait
- Lower the number of no-shows
Working with booking software for hair salons, you have a designated spot on the internet where people can browse availability, schedule, and manage their appointments. People can use your hair salon appointment software to pick slots that work for them, and only see the slots that haven’t been booked by anyone else yet. This way, you prevent double bookings.
The Vev hair salon POS system also allows you to accept pre-payments. It makes the experience at the salon less transaction oriented, and allows you to provide the best experience for your clients.
This experience will most be enhanced by the use of hair salon appointment scheduling software as your clients know exactly when to arrive at your hair salon. Knowing exactly when people will arrive empowers you to make your business super accessible and welcome clients with open arms.
“Remove all the back and forth to get hair appointments and focus on your customer ”
How do you manage a hair salon?
When running your hair salon there are many things you have to consider. Buying the right tools, hiring the right people, and most importantly, finding a continuous stream of clients. Though this isn't always easy, there are various things you can do to make your life a whole lot easier.
It’s a great feeling to just forget about your calendar when clients can simply reserve their preferred time slot online. From the ease of the system, you just see all slots being taken one by one. Double bookings are only possible if you want to allow double bookings (for example when you have 3 hairdressers working in your salon).
Furthermore, booking software will help to prevent no-shows as it automatically sends a reminder about upcoming appointments to your clients. Our hair salon management software also reminds you when certain clients are probably due for a cut again, so you can send them a personalized message inviting them back to your hair salon.
Some key tips for managing your hair salon:
- Start using a hair salon software
- Share your link with the world
- Have clients book their hair appointments online
- No more manual planning
- A more relaxed hair salon manager
How can a hair salon track appointments?
There are various different ways in which a hair salon can track appointments.
- Use a paper agenda
- Use an online calendar
- Use hair salon appointment software
You might have guessed it, but we are big fan of that last option. No more deciphering your colleagues' handwriting, no more answering the phone while you're in the middle of shampooing someone’s hair, and no more double bookings.
Hair salon appointment software does a lot of the heavy lifting for you, like taking bookings from your clients. People will easily book their preferred available time slot online, and the software automatically keeps track of all other bookings, so you'll never have to sort out double booking in the system.
All you need to do when using a CRM for your hair salon is take a look at your dashboard every morning. You’ll find an overview of today’s appointments and just wash, cut, and dye to the best of your ability.
Don’t get interrupted while cutting hair, let your customers book themselves
How do I choose a good hair salon software?
The most important thing with salon software is that it works for you. No crazy difficult application with words you haven’t seen since high school. Simply a tool that does the job, helping you run your hair salon.
Here at Vev we try to offer just that. No gimmicks, just a very easy-to-use tool that makes your life a whole lot easier. And the best part is that it’s free of charge!
Why?
We want to create an equal playing field between big companies and small businesses by making the best possible tooling available to everyone. Nothing should hold anyone back from starting their own business and realizing their dream.
So, try Vev out, and put us to the test! We're sure it won’t disappoint.
Run your hair salon on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your hair salon. Add descriptions for your hair treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a hair treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a hair treatment, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide hair treatments so you can only book them for your customers.
Sell
Offering
Decide what you offer at your hair salon. Add descriptions for your hair treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a hair treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a hair treatment, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide hair treatments so you can only book them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your hair salon up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your hair salon
Add a cover to your header that matches your hair salon. Impress your clients of your hair salon even more.
Book with a QR-code
Make it easy for your clients to book hair treatments by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your hair salon. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your hair salon special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your hair salon. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your hair salon from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the hairstylist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their hair treatment so your hair salon administration is always up to date.
Discounts
It's easy to give your client a discount on their hair treatment. Choose a percentage or fixed amount. Whatever works best for your hair salon.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a hairstylist.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your hair salon. Simply use your phone to have clients pay for their hair treatments on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of hair treatments
See exactly who will get what hair treatment, and at what time the appointment is due.
Your opening hours
You decide when your hair salon is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your hair salon’s hours.
Book deadline
Decide the exact cutoff time for when clients can book a hair treatment, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book hair treatments.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Exports
Export data from your hair salon effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular hair treatments and revenue. This way you know exactly how your hair salon is doing.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their hair treatment.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular hair treatments and revenue. This way you know exactly how your hair salon is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your hair salon up to 40%.
Bookkeeping
Make your administration of your hair salon run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of hair treatments is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your hair salon, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your hair salon.
Overview
Calendar view
See all your hairstylist appointments in a calendar view.
Your overview of hair treatments
See exactly who will get what hair treatment, and at what time the appointment is due.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver hair treatments. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular hair treatments and revenue. This way you know exactly how your hair salon is doing.
No-shows
Custom policy
Set clear guidelines for your hair salon, including hygiene standards, legal requirements, cancellation rules, and other important details. Clients must agree to your policy during checkout, ensuring transparency and a smooth experience for everyone.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their hair treatment.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their hair treatment. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book hair treatments, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For hairstylists it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next hair treatment with your hair salon, ensuring a smooth and professional experience.
Client history
See exactly what hair treatment your client booked before.
Customers
Fields
Add more specific client information to run your hair salon even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For hairstylists it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a hair treatment again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your hair salon. Of course not!
Client history
See exactly what hair treatment your client booked before.
