Hair Salon Software
Customers schedule hair appointments without you having to put down your scissors. And be fully booked before you can even do your own hair in the morning.
What is hair salon software?
In its simplest form, it is software that will help you manage your hair salon. A tool, just like a good pair of scissors, to make your life easier. It depends on how advanced you want to go, but hair salon management software can do several things for you:
- Have clients book their appointments online
- Manage all your bookings via an easy calendar view
- Accept online payments
- Prevent clients from having to wait
- Lower the number of no-shows
Working with booking software for hair salons, you have a designated spot on the internet where people can browse availability, schedule, and manage their appointments. People can use your hair salon appointment software to pick slots that work for them, and only see the slots that haven’t been booked by anyone else yet. This way, you prevent double bookings.
The Vev hair salon POS system also allows you to accept pre-payments. It makes the experience at the salon less transaction oriented, and allows you to provide the best experience for your clients.
This experience will most be enhanced by the use of hair salon appointment scheduling software as your clients know exactly when to arrive at your hair salon. Knowing exactly when people will arrive empowers you to make your business super accessible and welcome clients with open arms.
“Remove all the back and forth to get hair appointments and focus on your customer ”
How do you manage a hair salon?
When running your hair salon there are many things you have to consider. Buying the right tools, hiring the right people, and most importantly, finding a continuous stream of clients. Though this isn't always easy, there are various things you can do to make your life a whole lot easier.
It’s a great feeling to just forget about your calendar when clients can simply reserve their preferred time slot online. From the ease of the system, you just see all slots being taken one by one. Double bookings are only possible if you want to allow double bookings (for example when you have 3 hairdressers working in your salon).
Furthermore, booking software will help to prevent no-shows as it automatically sends a reminder about upcoming appointments to your clients. Our hair salon management software also reminds you when certain clients are probably due for a cut again, so you can send them a personalized message inviting them back to your hair salon.
Some key tips for managing your hair salon:
- Start using a hair salon software
- Share your link with the world
- Have clients book their hair appointments online
- No more manual planning
- A more relaxed hair salon manager
How can a hair salon track appointments?
There are various different ways in which a hair salon can track appointments.
- Use a paper agenda
- Use an online calendar
- Use hair salon appointment software
You might have guessed it, but we are big fan of that last option. No more deciphering your colleagues' handwriting, no more answering the phone while you're in the middle of shampooing someone’s hair, and no more double bookings.
Hair salon appointment software does a lot of the heavy lifting for you, like taking bookings from your clients. People will easily book their preferred available time slot online, and the software automatically keeps track of all other bookings, so you'll never have to sort out double booking in the system.
All you need to do when using a CRM for your hair salon is take a look at your dashboard every morning. You’ll find an overview of today’s appointments and just wash, cut, and dye to the best of your ability.
Don’t get interrupted while cutting hair, let your customers book themselves
How do I choose a good hair salon software?
The most important thing with salon software is that it works for you. No crazy difficult application with words you haven’t seen since high school. Simply a tool that does the job, helping you run your hair salon.
Here at Vev we try to offer just that. No gimmicks, just a very easy-to-use tool that makes your life a whole lot easier. And the best part is that it’s free of charge!
Why?
We want to create an equal playing field between big companies and small businesses by making the best possible tooling available to everyone. Nothing should hold anyone back from starting their own business and realizing their dream.
So, try Vev out, and put us to the test! We're sure it won’t disappoint.
Run your hair salon on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your hair treatments and more
Decide what you offer at your hair salon. Add descriptions for your hair treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a hair treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a hair treatment.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide hair treatments so you can only book them for your customers.
Sell
Add your hair treatments and more
Decide what you offer at your hair salon. Add descriptions for your hair treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a hair treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a hair treatment.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide hair treatments so you can only book them for your customers.
Marketing
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your hair salon up to 40%.
Custom emails
Change the message of your emails to your clients with Vev+. Change the what and when to send.
Embed
Let your customers book from your own website.
Cover your hair salon
Add a cover to your header that matches your hair salon. Impress your clients of your hair salon even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your hair salon to let your clients book hair treatments by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best hair salon. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your hair salon.
Social handles
Add the profiles of your hair salon from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their hair treatment so your hair salon administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the hairstylist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your hair salon. Simply use your phone to have clients pay for their hair treatments on the spot.
Discounts
It's easy to give your client a discount on their hair treatment. Choose a percentage or fixed amount. Whatever works best for your hair salon.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a hairstylist.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for hairstylists.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of hair treatments
See exactly who will get what hair treatment, and at what time the appointment is due.
Your opening hours
You decide when your hair salon is open (or closed) for appointments.
Capacity
Set up the number of clients you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your hair salon is open.
Book deadline
Choose till what time clients can book a hair treatment.
Export your appointments
Export data of your hair salon on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book hair treatments.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular hair treatments and revenue. This way you know exactly how your hair salon is doing.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their hair treatment.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular hair treatments and revenue. This way you know exactly how your hair salon is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your hair salon up to 40%.
Bookkeeping
Make your administration of your hair salon run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Custom emails
Change the message of your emails to your clients with Vev+. Change the what and when to send.
Overview
Your overview of hair treatments
See exactly who will get what hair treatment, and at what time the appointment is due.
Your day at a glance
See exactly how much your hair salon makes, what your clients book most and even learn how they made their appointment.
Delivery overview
See exactly where and at what time you need to deliver hair treatments. Everything shown on an interactive map to make it crystal clear for you!
Calendar view
See all your hairstylist appointments in a calendar view.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular hair treatments and revenue. This way you know exactly how your hair salon is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their hair treatment.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their hair treatment. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book hair treatments, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For hairstylists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next hair treatment with your hair salon.
Client history
See exactly what hair treatment your client booked before.
Customers
Fields
Soon you can ask your client more specific information to make running your hair salon even better.
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable clients.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For hairstylists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a hair treatment again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your hair salon. Of course not!
Client history
See exactly what hair treatment your client booked before.
