What are the benefits of using physiotherapist software?
As a physiotherapist, you aim to help your patients relieve their aches and pains and improve their physical function.
The booking process is another element that you should try to make as smooth and stress-free as possible. All which you can do with a physiotherapist booking system.
Two more benefits:
- Our physiotherapist software saves time and reduces manual work as patients can easily book appointments online, reducing the need for manual booking processes.
- It also helps with scheduling, as patients can select available slots, reducing the risk of double-booking and improving appointment accuracy.
“Save yourself a lot of time, and your clients too ”
When to use an online appointment system as a physiotherapist?
An online appointment system can be used at any stage of your physiotherapy practice. Whether you are just starting out or have been in practice for years, an online booking system helps to streamline the booking process and make it easier for patients to book appointments.
Remove all the back-and-forth to get appointments booked
How to get started with an online appointment tool?
It is all pretty straightforward, here are the 5 easy steps:
- Create an account on Vev. For free.
- Add your business hours, breaks, days off, colors, logo and some other small stuff.
- Share the link with your patients.
- Get bookings in automatically. Plus automated emails to follow up those bookings.
- Enjoy some time saved.
p.s. Did you know that Vev comes with a free built-in CRM, too?
Run your physiotherapist on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your practice. Add descriptions for your physical therapy sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your physiotherapist makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a physical therapy session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a physical therapy session, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide physical therapy sessions so you can only book them for your customers.
Sell
Offering
Decide what you offer at your practice. Add descriptions for your physical therapy sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your physiotherapist makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a physical therapy session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a physical therapy session, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide physical therapy sessions so you can only book them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your physiotherapist
Add a cover to your header that matches your practice. Impress your clients of your physiotherapist even more.
Book with a QR-code
Make it easy for your clients to book physical therapy sessions by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your practice. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your physiotherapist special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your practice. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your practice from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the physiotherapist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their physical therapy session so your physiotherapist administration is always up to date.
Discounts
It's easy to give your client a discount on their physical therapy session. Choose a percentage or fixed amount. Whatever works best for your physiotherapist.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a physiotherapist.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your practice. Simply use your phone to have clients pay for their physical therapy sessions on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of physical therapy sessions
See exactly who will get what physical therapy session, and at what time the appointment is due.
Your opening hours
You decide when your practice is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your practice’s hours.
Book deadline
Decide the exact cutoff time for when clients can book a physical therapy session, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book physical therapy sessions.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from your practice effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular physical therapy sessions and revenue. This way you know exactly how your practice is doing.
Your day at a glance
See exactly how much your physiotherapist makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their physical therapy session.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular physical therapy sessions and revenue. This way you know exactly how your practice is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Bookkeeping
Make your administration of your practice run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of physical therapy sessions is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your physiotherapist, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your physiotherapist.
Overview
Calendar view
See all your physiotherapist appointments in a calendar view.
Your overview of physical therapy sessions
See exactly who will get what physical therapy session, and at what time the appointment is due.
Your day at a glance
See exactly how much your physiotherapist makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver physical therapy sessions. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular physical therapy sessions and revenue. This way you know exactly how your practice is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their physical therapy session.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their physical therapy session. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book physical therapy sessions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For physiotherapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next physical therapy session with your physiotherapist, ensuring a smooth and professional experience.
Client history
See exactly what physical therapy session your client booked before.
Customers
Fields
Add more specific client information to run your physiotherapist even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For physiotherapists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a physical therapy session again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your physiotherapist. Of course not!
Client history
See exactly what physical therapy session your client booked before.