What does event rental software do?
Here is what event rental management software can do for you...
- Manage Bookings:
With event after event, keeping track of bookings may get overwhelming. No need to get frustrated: you can see all of your daily bookings in one, organized place so you know exactly what's booked and when!
- Manage Inventory:
Being an event rental service, you likely have multiple items available for your clients to choose from. From tables to tents, it may be hard to know what you have in stock at a given time. Event rental software helps you to keep track of what you have available. What's more, clients will only be able to book what you currently have in stock, so there is no fear of over booking an item.
- Send Invoices & Collect Payment:
Keep all of your business needs in one place by being able to send invoices and collect payments.
- Customizable Features:
One of the best things about event rental software is that you can make it unique to your business. You can set your own unique information and location radius if you are delivering a rental item to a client.
- Promotional Tools:
When you sign up, you get access to your own personal QR code. Place this code on flyers and business cards to let your customers to book with one simple scan from their smart phone.
Remove all the back and forth to get bookings and focus on your customers.
When to use event rental software for your business?
If you are an owner of an event rental business, then now is a great time to get started with event equipment rental software.
Here are some examples of great times to start using reservation software:
- If You Rent Out Equipment to Customers:
With rentals comes booking times and locations. Don’t get overwhelmed with the details. Let Vev help you organize and manage your bookings in a simple way.
- If You Have Multiple Items for Rent:
When you manage event equipment, there are likely many options for your clients to choose from. Keep track of them through our intuitive party and event rental software.
- If You Are Just Launching Your Business:
Want to start your business out on the right foot? Vev's software for event rental is a great way to avoid headaches altogether.
How to increase your bookings using event rental software?
When you start using event rental software you have the potential to grow your business in new and better ways. With ease of booking, your customers gain a great and simple experience that makes them want to come back for more. Everyone loves processes that are quick and ease. Give your customers the same experience with an online booking system that makes the process as smooth as can be.
Advertising is everything in business growth. By creating your own QR code, that is unique to you, it helps you to spread the word. Place this code on flyers, business cards and more to easily lead people to your booking page. With one simple scan of their smart phone, your customers can book your services right away.
“Rent out up to 12% more when using a reservation system ”
How to get started with event rental business software?
Ready to hop-on-board with a rental business POS system? Well, getting started is easy, follow these three easy steps to begin your business journey:`
- Create a Business Page:
To begin using your event equipment booking software, you must create a page for your business. Submit some simple business information and you’ll be all ready to start personalizing your page.
- Personalize Your Page:
Select settings, available times, location radius, products, and information to allow clients to learn all about your business. This is a great place for them to learn what type of events you serve and what equipment you offer.
- Book:
Once your page is set up and party ready, clients can now book through your personal QR code or link. This makes Vev one of the best event rental software options for small businesses who like to invest in print marketing. Use these tools on promotional products to continue spreading the word.
p.s. Did you know that all customers that book with you are automatically saved into the CRM?
Run your rental business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your rental shop. Add descriptions for your rentals, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your rental business makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a rental, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide rentals so you can only book them for your customers.
Sell
Offering
Decide what you offer at your rental shop. Add descriptions for your rentals, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your rental business makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a rental, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide rentals so you can only book them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your rental shop up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your rental business
Add a cover to your header that matches your rental shop. Impress your clients of your rental business even more.
Book with a QR-code
Make it easy for your clients to book rentals by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your rental shop. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your rental business special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your rental shop. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your rental shop from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the owner, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their rental so your rental business administration is always up to date.
Discounts
It's easy to give your client a discount on their rental. Choose a percentage or fixed amount. Whatever works best for your rental business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a owner.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your rental shop. Simply use your phone to have clients pay for their rentals on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of rentals
See exactly who will get what rental, and at what time the appointment is due.
Your opening hours
You decide when your rental shop is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your rental shop’s hours.
Book deadline
Decide the exact cutoff time for when clients can book a rental, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book rentals.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Exports
Export data from your rental shop effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular rentals and revenue. This way you know exactly how your rental shop is doing.
Your day at a glance
See exactly how much your rental business makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your rental shop then you are good!
Works out of the box
Vev comes loaded with everything needed for your rental shop right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your rental shop.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your rental business. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their rental.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular rentals and revenue. This way you know exactly how your rental shop is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your rental shop up to 40%.
Bookkeeping
Make your administration of your rental shop run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of rentals is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your rental business, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your rental business.
Overview
Calendar view
See all your rental appointments in a calendar view.
Your overview of rentals
See exactly who will get what rental, and at what time the appointment is due.
Your day at a glance
See exactly how much your rental business makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver rentals. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular rentals and revenue. This way you know exactly how your rental shop is doing.
No-shows
Custom policy
Set clear guidelines for your rental shop, including hygiene standards, legal requirements, cancellation rules, and other important details. Clients must agree to your policy during checkout, ensuring transparency and a smooth experience for everyone.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their rental.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their rental. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book rentals, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For owners it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next rental with your rental business, ensuring a smooth and professional experience.
Client history
See exactly what rental your client booked before.
Customers
Fields
Add more specific client information to run your rental business even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For owners it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your rental business. Of course not!
Client history
See exactly what rental your client booked before.
