Event Rental Software
Get help managing bookings by your very own administrative assistant, right at your fingertips.
What does event rental software do?
Here is what event rental management software can do for you...
- Manage Bookings:
With event after event, keeping track of bookings may get overwhelming. No need to get frustrated: you can see all of your daily bookings in one, organized place so you know exactly what's booked and when!
- Manage Inventory:
Being an event rental service, you likely have multiple items available for your clients to choose from. From tables to tents, it may be hard to know what you have in stock at a given time. Event rental software helps you to keep track of what you have available. What's more, clients will only be able to book what you currently have in stock, so there is no fear of over booking an item.
- Send Invoices & Collect Payment:
Keep all of your business needs in one place by being able to send invoices and collect payments.
- Customizable Features:
One of the best things about event rental software is that you can make it unique to your business. You can set your own unique information and location radius if you are delivering a rental item to a client.
- Promotional Tools:
When you sign up, you get access to your own personal QR code. Place this code on flyers and business cards to let your customers to book with one simple scan from their smart phone.
Remove all the back and forth to get bookings and focus on your customers.
When to use event rental software for your business?
If you are an owner of an event rental business, then now is a great time to get started with event equipment rental software.
Here are some examples of great times to start using reservation software:
- If You Rent Out Equipment to Customers:
With rentals comes booking times and locations. Don’t get overwhelmed with the details. Let Vev help you organize and manage your bookings in a simple way.
- If You Have Multiple Items for Rent:
When you manage event equipment, there are likely many options for your clients to choose from. Keep track of them through our intuitive party and event rental software.
- If You Are Just Launching Your Business:
Want to start your business out on the right foot? Vev's software for event rental is a great way to avoid headaches altogether.
How to increase your bookings using event rental software?
When you start using event rental software you have the potential to grow your business in new and better ways. With ease of booking, your customers gain a great and simple experience that makes them want to come back for more. Everyone loves processes that are quick and ease. Give your customers the same experience with an online booking system that makes the process as smooth as can be.
Advertising is everything in business growth. By creating your own QR code, that is unique to you, it helps you to spread the word. Place this code on flyers, business cards and more to easily lead people to your booking page. With one simple scan of their smart phone, your customers can book your services right away.
“Rent out up to 12% more when using a reservation system ”
How to get started with event rental business software?
Ready to hop-on-board with a rental business POS system? Well, getting started is easy, follow these three easy steps to begin your business journey:`
- Create a Business Page:
To begin using your event equipment booking software, you must create a page for your business. Submit some simple business information and you’ll be all ready to start personalizing your page.
- Personalize Your Page:
Select settings, available times, location radius, products, and information to allow clients to learn all about your business. This is a great place for them to learn what type of events you serve and what equipment you offer.
- Book:
Once your page is set up and party ready, clients can now book through your personal QR code or link. This makes Vev one of the best event rental software options for small businesses who like to invest in print marketing. Use these tools on promotional products to continue spreading the word.
p.s. Did you know that all customers that book with you are automatically saved into the CRM?
Run your rental on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your rentals and more
Decide what you offer at your rental shop. Add descriptions for your rentals, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your rental makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a rental.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide rentals so you can only book them for your customers.
Sell
Add your rentals and more
Decide what you offer at your rental shop. Add descriptions for your rentals, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your rental makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a rental.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide rentals so you can only book them for your customers.
Marketing
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your rental shop up to 40%.
Custom emails
Change the message of your emails to your clients with Vev+. Change the what and when to send.
Embed
Let your customers book from your own website.
Cover your rental
Add a cover to your header that matches your rental shop. Impress your clients of your rental even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your rental shop to let your clients book rentals by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best rental. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your rental shop.
Social handles
Add the profiles of your rental shop from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their rental so your rental administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the owner, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your rental shop. Simply use your phone to have clients pay for their rentals on the spot.
Discounts
It's easy to give your client a discount on their rental. Choose a percentage or fixed amount. Whatever works best for your rental.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a owner.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for owners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of rentals
See exactly who will get what rental, and at what time the appointment is due.
Your opening hours
You decide when your rental shop is open (or closed) for appointments.
Capacity
Set up the number of clients you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your rental shop is open.
Book deadline
Choose till what time clients can book a rental.
Export your appointments
Export data of your rental shop on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book rentals.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular rentals and revenue. This way you know exactly how your rental shop is doing.
Your day at a glance
See exactly how much your rental makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your rental shop then you are good!
Works out of the box
Vev comes loaded with everything needed for your rental shop right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your rental shop.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your rental. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their rental.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular rentals and revenue. This way you know exactly how your rental shop is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your rental shop up to 40%.
Bookkeeping
Make your administration of your rental shop run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Custom emails
Change the message of your emails to your clients with Vev+. Change the what and when to send.
Overview
Your overview of rentals
See exactly who will get what rental, and at what time the appointment is due.
Your day at a glance
See exactly how much your rental makes, what your clients book most and even learn how they made their appointment.
Delivery overview
See exactly where and at what time you need to deliver rentals. Everything shown on an interactive map to make it crystal clear for you!
Calendar view
See all your rental appointments in a calendar view.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular rentals and revenue. This way you know exactly how your rental shop is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their rental.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their rental. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book rentals, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next rental with your rental.
Client history
See exactly what rental your client booked before.
Customers
Fields
Add more more specific client information to make running your rental even better.
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable clients.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your rental. Of course not!
Client history
See exactly what rental your client booked before.
