Free scheduling software for your event rental business
Get help managing bookings by your very own administrative assistant, right at your fingertips.
What does event rental software do?
Here is what event rental business software can do for you!
- Manage Bookings:
With event after event, keeping track of bookings may get overwhelming. No need to get frustrated: you can see all of your daily bookings in one, organized place so you know exactly what is booked and when!
- Manage Inventory:
Being an event rental service, you likely have multiple items available for your clients to choose. From tables to tents, it may be hard to know what you have in stock at a given time. Event rental software helps you to keep track of what you have available. As well, clients will only be able to book what you currently have in stock, so there is no fear of over booking an item.
- Send Invoices & Collect Payment:
Keep all of your business needs in one place by being able to send invoices and collect payments.
- Customizable Features:
One of the best things about event rental software is that you can make it unique to your business. You can set your own unique information and location radius if you are delivering a rental item to a client.
- Promotional Tools:
When you sign up you get access to your own personal QR code. Place this code on flyers and business cards to allow your potential customers to book with one simple scan from their smart phone.
Remove all the back and forth to get bookings and focus on your customers.
When to use event rental software for your business?
If you are an owner of an event rental business, then now is a great time to get started with event equipment rental software.
Here are some examples of great times to start using reservation software:
- If You Rent Out Equipment to Customers:
With rentals comes booking times and locations. Don’t get overwhelmed with the details. Let Oopen help you organize and manage your bookings in a simple way.
- If You Have Multiple Items for Rent:
When you manage event equipment, there are likely many options for your clients to choose from. Keep track of them through event rental software.
- If You Are Just Launching Your Business:
Want to start your business out on the right foot? Event rental software is a great way to avoid headaches altogether.
How to increase your bookings using event rental software?
When you start using event rental software you have the potential to grow your business in new and better ways. With ease of booking, your customers gain a great and simple experience that makes them want to come back for more. Everyone loves processes that are quick and ease. Give your customers the same experience with an online booking app that makes the process as smooth as can be.
Advertising is everything in business marketing. By creating your own QR code, that is unique to you, it helps you to spread the word. Place this code on flyers, business cards and more to easily lead people to your booking page. With one simple scan of their smart phone, your customers can book your services right away.
“Rent out up to 12% more when using a reservation system ”
How to get started with event rental business software?
Ready to hop-on-board with event rental business software? Well, getting started is easy, follow these three easy steps to begin your business journey:`
- Create a Business Page:
To begin using your event equipment booking software, you must create a page for your business. Submit some simple business information and you’ll be all ready to start personalizing your page.
- Personalize Your Page:
Select settings, available times, location radius, products, and information to allow clients to learn all about your business. This is a great place for them to learn what type of events you serve and what equipment you offer.
- Book:
Once your page is set up and party ready, clients can now book through your personal QR code or link. Use these tools on promotional products to continue spreading the word.
p.s. Did you know that all customers that book with you are automatically saved into the CRM?
Run your rental shop on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Add your rentals and more
Decide what you offer at your rental shop. Add descriptions for your rentals, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your rental shop makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a rental.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting clients choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Sell
Add your rentals and more
Decide what you offer at your rental shop. Add descriptions for your rentals, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your rental shop makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a rental.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting clients choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Marketing
Cover your rental shop
Add a cover to your header that matches your rental shop. Impress your clients of your rental shop even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your rental shop up to 40%.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your rental shop to let your clients book rentals by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best rental shop. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your rental shop.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Tap to Pay
Use your iPhone (iOS) as a complete replacement of your payment terminal. You can even hold your card to it to pay.
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their rental so your rental shop administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the owner is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your rental shop. Simply use your phone to have clients pay for their rentals on the spot.
Discounts
It's easy to give your client a discount on their rental. Choose a percentage or fixed amount. Whatever works best for your rental shop.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a owner.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for owners.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of rentals
See exactly who will get what rental, and at what time the appointment is due.
Your opening hours
You decide when your rental shop is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your rental shop is open.
Book deadline
Choose till what time clients can book a rental.
Make your accountant smile
Export data of your rental shop on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to book rentals.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your rental shop. This way you know exactly how your rental shop is doing.
Your day at a glance
See exactly how much your rental shop makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your rental shop then you are good!
Works out of the box
Vev comes loaded with everything needed for your rental shop right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your rental shop.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your rental shop. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish and Norwegian. It also supports over 100 currencies.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your rental shop.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their rental.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your rental shop. This way you know exactly how your rental shop is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your rental shop up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your rental shop makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Your overview of rentals
See exactly who will get what rental, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver rentals. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your rental shop. This way you know exactly how your rental shop is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their rental.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their rental. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book rentals, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your rental shop.
Client details
For owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next rental with your rental shop
Client history
See exactly what kind of rentals your clients had at your rental shop last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For owners it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a rental again.
Client history
See exactly what kind of rentals your clients had at your rental shop last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your rental shop. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.