Booking software for workshops
Let your customers book workshops online whenever and wherever they are. Provide remote or in-person sessions all with the ease of a simple reservation system.
What is workshop management software?
Workshop software comes in all shapes and sizes, but they all serve the same purpose: making your life easier as a host of workshops. Your job is hard enough, and workshop software should function as your digital assistant. Here are a few examples of how workshop management software could help you with:
- Handling all the communication with your clients
- Collecting (pre) payments upfront
- Sending reminders to your clients
- Advertise your workshop upfront to get clients in
Why should I use workshop booking software?
As soon as reaching out to your first potential clients has started, you will realize that keeping track of communication with everybody is time-consuming. People will ask questions to reschedule time slots and ask if they need to do any prep work or bring certain equipment themselves.
The first issue could be solved with workshop booking software. Vev provides easy-to-use software that can be filled in by your clients in order to find the best time slots for you and your clients. You can share the link with your clients where they can book workshops and can even reschedule if necessary. This will reduce the number of no-shows for the workshops scheduled.
The other two issues can easily be solved with clear communication beforehand, depending on how you send the invites to your clients. What happens quite often is that workshop hosts have a social media account and tell all the information to their clients via social media. You can “pin certain” images to the top of your Instagram or TikTok accounts to highlight the most relevant information. They will see the information directly, and in a split-second your clients will see the link in your bio. There is where you can implement the link to your workshop automation software. The rest of the booking process will happen on autopilot since your digital assistant will pick it up! Easy right?
“Save yourself all the calls, mails and text messages ”
What sort of workshops are applicable to workshop management software?
An easy answer to this question is that you can manage ALL types of workshops with the software that Vev provides. Whether it is the case that you want to give private workshops at people’s homes or you invite multiple people and pick a central location. Vev provides a smart-routing tool that considers your traveling time and adjusts the available time slots depending on the travel duration based on your previous location. If you want to offer your space and invite clients over, it will automatically ensure you get a break in between or give you some extra clean-up time to prepare for your next batch of attendees.
“6 Out of 10 people prefer to book online ”
How can workshop booking software get me more clients?
The idea behind workshop booking software is to reduce the time you spend handling all your bookings and all the paperwork that comes with being a workshop organizer. You will then have more time to reach out to potential clients or do other forms of marketing. One situation to get clients in was described above -share the link on your social media. A brief list of all opportunities that arise with workshop booking software is listed here:
- Share the link on your social media.
- Find local events related to your workshop and share your QR code. (you even get free business cards as soon as you hit 25 orders with Vev!)
- Find local Facebook groups related to your workshop and spread the word that you are organizing workshops. This is an ideal opportunity to share your link.
- Create an account on Google where you can easily register your business. Afterward, ask previous clients to leave a review on Google. If you get many reviews, Google will do extra marketing for you!
p.s. Did you know that all your clients are automatically saved to the built-in CRM? This makes it easy to reach out afterwards (or before).
What is the price of workshop booking software?
A lot of the software you will find, charge a monthly fee or ask for commission based on the orders that came via your booking app. An expensive subscription easily adds to your monthly expenses and even continues when you don’t organize workshops for whatever reason. Scheduling software that charges money based on commission feels like an outcome. But percentages that rise to 30% do cost you a lot of money down the line, especially when you look at the total number at the end of the year.
But what if we tell you that Vev is completely free of charge? Would you believe it? It is true. At Vev, you are not attached to a subscription and you don’t pay any commission on an order. You can easily start by selecting the right template, filling in an email address, and choosing a URL. Off you go!
Run your workshop business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your workshops and more
Decide what you offer at your workshop business. Add descriptions for your workshops, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your workshop business makes, what your attendee book most and even learn how they made their appointment.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a workshop again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Book deadline
Choose till what time attendee can book a workshop.
Sell
Add your workshops and more
Decide what you offer at your workshop business. Add descriptions for your workshops, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your workshop business makes, what your attendee book most and even learn how they made their appointment.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a workshop again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Book deadline
Choose till what time attendee can book a workshop.
Marketing
Cover your workshop business
Add a cover to your header that matches your workshop business. Impress your attendee of your workshop business even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your workshop business up to 40%.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your workshop business to let your attendee book workshops by scanning it on their phone.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best workshop business. So your attendee can spread the word.
Show your colors
Choose how your page looks, so it connects to your workshop business.
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Tap to Pay
Use your iPhone (iOS) as a complete replacement of your payment terminal. You can even hold your card to it to pay.
Scan to Pay
Let your attendee scan your QR for you to get paid. Vev will keep track of who has paid for their workshop so your workshop business administration is always up to date.
Get paid ahead
Enable your attendee to pay ahead for their appointment. Only if you want to, you as the facilitator is in control.
Deposits
Let your attendee put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your workshop business. Simply use your phone to have attendee pay for their workshops on the spot.
Discounts
It's easy to give your attendent a discount on their workshop. Choose a percentage or fixed amount. Whatever works best for your workshop business.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a facilitator.
Refunds
Attendee who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for facilitators.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of workshops
See exactly who will get what workshop, and at what time the appointment is due.
Your opening hours
You decide when your workshop business is open (or closed) for appointments.
Choose a time and date
Let your attendee choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your workshop business is open.
Book deadline
Choose till what time attendee can book a workshop.
Make your accountant smile
Export data of your workshop business on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future attendee are able to book workshops.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendent.
Notifications for you
When your attendent makes an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your workshop business. This way you know exactly how your workshop business is doing.
Your day at a glance
See exactly how much your workshop business makes, what your attendee book most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your workshop business.
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their workshop.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your workshop business. This way you know exactly how your workshop business is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your workshop business up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendee can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your workshop business makes, what your attendee book most and even learn how they made their appointment.
Notifications for you
When your attendent makes an appointment, cancelation or change you will receive a notification.
Your overview of workshops
See exactly who will get what workshop, and at what time the appointment is due.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver workshops. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your workshop business. This way you know exactly how your workshop business is doing.
No-shows
Appointment reminders
On the day of the appointment, your attendent receives a reminder from you. It's send automatically and includes all the information of their workshop.
Policy
Define your own policy, so your attendee know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendee can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendee can add the appointment to their calendar. This way they receive a notification before their workshop. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendee book workshops, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your attendee. Emails are sent in your style so they feel familiar to the attendee of your workshop business.
Attendent details
For facilitators it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendee can cancel for free. Whenever a cancelation is made, attendee receive a message including a link to schedule their next workshop with your workshop business
Attendent history
See exactly what kind of workshops your attendee had at your workshop business last time.
Customers
Notes
Add notes about your attendee. These notes show up around the appointment, so you can pick up the conversation with your attendent where you left off last time.
Attendent details
For facilitators it's super handy to have all the details of attendee at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your attendee in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable attendee.
Focus on your attendee
Your daily overview of attendee. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a workshop again.
Attendent history
See exactly what kind of workshops your attendee had at your workshop business last time.
It's your data
It's your data. The attendent information is yours. Vev doesn't sell, resell, target or advertise with the data from your workshop business. Of course not!
Get reviews from your attendee
Word of mouth is the best marketing, and reviews are the digital equivalent of this.