Booking software for workshops

Let your customers book workshops online whenever and wherever they are. Provide remote or in-person sessions all with the ease of a simple reservation system.

What is workshop management software?

Workshop software comes in all shapes and sizes, but they all serve the same purpose: making your life easier as a host of workshops. Your job is hard enough, and workshop software should function as your digital assistant. Here are a few examples of how workshop management software could help you with:

  • Handling all the communication with your clients
  • Collecting (pre) payments upfront
  • Sending reminders to your clients
  • Advertise your workshop upfront to get clients in

Why should I use workshop booking software?

As soon as reaching out to your first potential clients has started, you will realize that keeping track of communication with everybody is time-consuming. People will ask questions to reschedule time slots and ask if they need to do any prep work or bring certain equipment themselves.

The first issue could be solved with workshop booking software. Vev provides easy-to-use software that can be filled in by your clients in order to find the best time slots for you and your clients. You can share the link with your clients where they can book workshops and can even reschedule if necessary. This will reduce the number of no-shows for the workshops scheduled.

The other two issues can easily be solved with clear communication beforehand, depending on how you send the invites to your clients. What happens quite often is that workshop hosts have a social media account and tell all the information to their clients via social media. You can “pin certain” images to the top of your Instagram or TikTok accounts to highlight the most relevant information. They will see the information directly, and in a split-second your clients will see the link in your bio. There is where you can implement the link to your workshop automation software. The rest of the booking process will happen on autopilot since your digital assistant will pick it up! Easy right?

Save yourself all the calls, mails and text messages

What sort of workshops are applicable to workshop management software?

An easy answer to this question is that you can manage ALL types of workshops with the software that Vev provides. Whether it is the case that you want to give private workshops at people’s homes or you invite multiple people and pick a central location. Vev provides a smart-routing tool that considers your traveling time and adjusts the available time slots depending on the travel duration based on your previous location. If you want to offer your space and invite clients over, it will automatically ensure you get a break in between or give you some extra clean-up time to prepare for your next batch of attendees.

6 Out of 10 people prefer to book online

How can workshop booking software get me more clients?

The idea behind workshop booking software is to reduce the time you spend handling all your bookings and all the paperwork that comes with being a workshop organizer. You will then have more time to reach out to potential clients or do other forms of marketing. One situation to get clients in was described above -share the link on your social media. A brief list of all opportunities that arise with workshop booking software is listed here:

  • Share the link on your social media.
  • Find local events related to your workshop and share your QR code. (you even get free business cards as soon as you hit 25 orders with Vev!)
  • Find local Facebook groups related to your workshop and spread the word that you are organizing workshops. This is an ideal opportunity to share your link.
  • Create an account on Google where you can easily register your business. Afterward, ask previous clients to leave a review on Google. If you get many reviews, Google will do extra marketing for you!

p.s. Did you know that all your clients are automatically saved to the built-in CRM? This makes it easy to reach out afterwards (or before).

What is the price of workshop booking software?

A lot of the software you will find, charge a monthly fee or ask for commission based on the orders that came via your booking app. An expensive subscription easily adds to your monthly expenses and even continues when you don’t organize workshops for whatever reason. Scheduling software that charges money based on commission feels like an outcome. But percentages that rise to 30% do cost you a lot of money down the line, especially when you look at the total number at the end of the year.

But what if we tell you that Vev is completely free of charge? Would you believe it? It is true. At Vev, you are not attached to a subscription and you don’t pay any commission on an order. You can easily start by selecting the right template, filling in an email address, and choosing a URL. Off you go!

Run your workshop business on auto-pilot With your new toolset

  • Sell

  • Marketing

  • Payments

  • Business

  • Learn

  • Auto pilot

  • Overview

  • No-shows

  • Customers

Book again

In just a tap your attendee become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendee are reminded to book a workshop again.

Sell smart

Add options, durations, variations, preparation time, cleanup time and your duration to help your attendee book.

Define your own duration

Some appointments don’t require your attention the whole time, so you can help another attendent.

Book deadline

Choose till what time attendee can book a workshop.






Auto pilot




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