Workshop Software
Let your customers book workshops online whenever and wherever they are. Provide remote or in-person sessions all with the ease of a simple reservation system.
What is workshop management software?
Workshop software comes in all shapes and sizes, but they all serve the same purpose: making your life easier as a business owner. Your job is hard enough, and workshop booking software should function as your digital assistant. Robust workshop management software can help you with:
- Handling all the communication with your clients
- Collecting (pre) payments upfront
- Sending reminders to your clients
- Advertise your workshop upfront to get clients in
Why should I use workshop booking software?
As soon as reaching out to your first potential clients has started, you'll realize that keeping track of communication with everybody can be pretty time-consuming. People will ask questions to reschedule time slots and ask if they need to do any prep work or bring certain equipment themselves.
The first issue could be solved with workshop booking software. Vev provides easy-to-use workshop scheduling software that can be filled in by your clients in order to find the best time slots for you and your clients. You can share the link with your clients where they can book workshops and can even reschedule if necessary. This will reduce the number of no-shows for the workshops scheduled.
The other two issues can easily be solved with clear communication beforehand, depending on how you send the invites to your clients. What happens quite often is that workshop hosts have a social media account and tell all the information to their clients via social media. You can pin certain images to the top of your Instagram or TikTok accounts to highlight the most relevant information. They will see the information directly, and in a split-second, your clients will see the link in your bio. This is where you can implement the link to your workshop automation software. The rest of the booking process will happen on autopilot since your digital assistant will pick it up! Easy right?
“Save yourself all the calls, mails and text messages ”
What sort of workshops can benefit from workshop management software?
An easy answer to this question is that you can manage ALL types of workshops with Vev's intuitive software. Whether you want to give private workshops at people’s homes, or invite multiple people and pick a central location. Vev provides a smart-routing tool that considers your traveling time and adjusts the available time slots depending on the travel duration based on your previous location. If you want to offer your space and invite clients over, it will automatically ensure you get a break in between or give you some extra clean-up time to prepare for your next batch of attendees.
“6 Out of 10 people prefer to book online ”
How can workshop booking software get me more clients?
The idea behind workshop booking software is to reduce the time you spend handling bookings and all the paperwork that comes with being a workshop organizer. You will then have more time to reach out to potential clients or do other forms of marketing. One great way to get more clients in is to share the link on your social media. A brief list of all opportunities that arise with workshop booking software is listed here:
- Share the link on your social media.
- Find local events related to your workshop and share your QR code. (you even get free business cards as soon as you hit 25 orders with Vev!)
- Find local Facebook groups related to your workshop and spread the word that you are organizing workshops. This is an ideal opportunity to share your link.
- Create an account on Google where you can easily register your business. Afterward, ask previous clients to leave a review on Google. If you get a few reviews, Google will do extra marketing for you!
p.s. Did you know that all your clients are automatically saved to the built-in CRM? This makes it easy to reach out afterwards (or before).
What is the price of workshop booking software?
A lot of workshop software providers charge a monthly fee or ask for commission based on the orders that came via your booking app. An expensive subscription easily adds to your monthly expenses and even continues when you don’t organize workshops in slow periods.
But what if we tell you that Vev is completely free of charge? It's true! At Vev, you are not attached to a subscription and you don’t pay any commission on an order. You can easily start by selecting the right template, filling in an email address, and choosing a URL. Off you go!
Run your workshop on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your workshops and more
Decide what you offer at your workshop space. Add descriptions for your workshops, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your workshop makes, what your attendees book most and even learn how they made their appointment.
Book again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to book a workshop again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendees book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Book deadline
Choose till what time attendees can book a workshop.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting attendees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but attendees can then choose to see the full list of time slots.
Hide items
Hide workshops so you can only book them for your customers.
Sell
Add your workshops and more
Decide what you offer at your workshop space. Add descriptions for your workshops, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your workshop makes, what your attendees book most and even learn how they made their appointment.
Book again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to book a workshop again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your attendees book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Book deadline
Choose till what time attendees can book a workshop.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting attendees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but attendees can then choose to see the full list of time slots.
Hide items
Hide workshops so you can only book them for your customers.
Marketing
Get reviews from attendees
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your workshop space up to 40%.
Custom emails
Change the message of your emails to your attendees with Vev+. Change the what and when to send.
Embed
Let your customers book from your own website.
Cover your workshop
Add a cover to your header that matches your workshop space. Impress your attendees of your workshop even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the workshop space to let your attendees book workshops by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your attendees what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best workshop. So your attendees can spread the word.
Show your colors
Choose how your page looks, so it connects to your workshop space.
Social handles
Add the profiles of your workshop space from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Scan to Pay
Let your attendees scan your QR for you to get paid. Vev will keep track of who has paid for their workshop so your workshop administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your attendees pay ahead for their appointment. Only if you want to, you're the facilitator, and you are in control.
Deposits
Have your attendees put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your workshop space. Simply use your phone to have attendees pay for their workshops on the spot.
Discounts
It's easy to give your attendee a discount on their workshop. Choose a percentage or fixed amount. Whatever works best for your workshop.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a facilitator.
Refunds
Attendees who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for facilitators.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your attendees what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of workshops
See exactly who will get what workshop, and at what time the appointment is due.
Your opening hours
You decide when the workshop space is open (or closed) for appointments.
Capacity
Set up the number of attendees you can have at the same time.
Choose a time and date
Let your attendees choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way attendees can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the workshop space is open.
Book deadline
Choose till what time attendees can book a workshop.
Export your appointments
Export data of the workshop space on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future attendees are able to book workshops.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another attendee.
Notifications for you
When your attendee makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting attendees choose from suggested times. Or choose 'Show all slots', this will show the best times first, but attendees can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular workshops and revenue. This way you know exactly how your workshop space is doing.
Your day at a glance
See exactly how much your workshop makes, what your attendees book most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your attendees. Emails are sent in your style so they feel familiar to your attendees.
Appointment reminders
On the day of the appointment, your attendee receives a reminder from you. It's send automatically and includes all the information of their workshop.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular workshops and revenue. This way you know exactly how your workshop space is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your workshop space up to 40%.
Bookkeeping
Make your administration of the workshop space run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Custom emails
Change the message of your emails to your attendees with Vev+. Change the what and when to send.
Overview
Your overview of workshops
See exactly who will get what workshop, and at what time the appointment is due.
Your day at a glance
See exactly how much your workshop makes, what your attendees book most and even learn how they made their appointment.
Delivery overview
See exactly where and at what time you need to deliver workshops. Everything shown on an interactive map to make it crystal clear for you!
Calendar view
See all your workshop appointments in a calendar view.
Focus on your attendees
Your daily overview of attendees. Showing you exactly who's you will see today, and an easy way to let you book again.
Notifications for you
When your attendee makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular workshops and revenue. This way you know exactly how your workshop space is doing.
No-shows
Appointment reminders
On the day of the appointment, your attendee receives a reminder from you. It's send automatically and includes all the information of their workshop.
Policy
Vev automatically sets a policy for you so it's clear for your attendees what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Attendees can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Attendees can add the appointment to their calendar. This way they receive a notification before their workshop. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After attendees book workshops, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your attendees. Emails are sent in your style so they feel familiar to your attendees.
Attendee details
For facilitators it's super handy to have all the details of attendees at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time attendees can cancel for free. Whenever a cancelation is made, attendees receive a message including a link to schedule their next workshop with your workshop.
Attendee history
See exactly what workshop your attendee booked before.
Customers
Fields
Add more more specific attendee information to make running your workshop even better.
Get reviews from attendees
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer management (CRM)
See your attendees in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable attendees.
Edit attendees
Edit attendee details, merge and remove to keep your attendee list up to date.
Attendee details
For facilitators it's super handy to have all the details of attendees at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your attendees. These notes show up around the appointment, so you can pick up the conversation with your attendee where you left off last time.
Focus on your attendees
Your daily overview of attendees. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your attendees become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your attendees are reminded to book a workshop again.
It's your data
It's your data. The attendee information is yours. Vev doesn't sell, resell, target or advertise with the data from your workshop. Of course not!
Attendee history
See exactly what workshop your attendee booked before.
