Learning Center Software
Kick your feet up on the desk while students book their desks through your online page. Online and 24/7 desk reservation, completely free!
Why use learning center software?
Robust booking software offers learning centers an optimal way to keep track of students and appointment times.
Slot reservations in learning centers have the potential to become hectic very quickly. With multiple students, instructors, lesson times, and spots available, there's a lot of room for confusion.
With the help of learning center reservation software, this mess can be easily avoided. Using Vev's learning center management software, learning centers have the ability to set available spots and time slots, track when spots have been booked, and offer many different services and lesson options to their students.
No more chaotic scheduling for your learning center with the administrative help of a learning center booking app.
“You can't pick up the phone in a silent learning center ”
When should I use a learning center booking app?
As the owner of a learning center, you should use a learning center booking system to help you schedule. These tools are especially helpful if you have multiple students coming in at the same time, multiple spots available, or multiple tutors to choose from. Your clients can book what is best for them and see remaining spots.
You should also consider learning center scheduling software if you're looking for an easier way to collect payments and manage client information. Learning center booking software is your all-inclusive administrative assistant.
If you want the freedom and ease that a booking app can offer you, then sign up for Vev today. There is no better time to start organizing your learning center than right now.
How to get started with learning center software?
Vev makes it easy to enroll your learning center in their learning center management software. With a few simple clicks of a button, your business can be on its way to having a more effective booking system. Here is how to get started:
- Create a Vev Business Page:
Before you begin using learning center booking software with Vev, you must create a page for your business. Submit some simple information and you’ll be all ready to start making your profile your own.
- Personalize Your Page:
Select settings, time slots, and information to allow students to learn all about your learning center. This is a great place for them to learn who you are and how you can help them learn different skills. You can even help them choose an instructor.
- Book Through Vev:
Once your learning center scheduling software is set up, clients can now hit the books. For easy reservations, they can scan your Vev QR code to allow them to easily schedule their next appointment. And their information is automatically saved to the CRM for when you need it later on.
“Forgo the stress, let the system handle all reservations for you ”
Is It free to use a learning center reservation tool?
Many learning center reservation tools may break the bank. Keeping your business organized and your clients happy shouldn’t be expensive; there has to be a better way to keep your booking system budget friendly.
With Vev, you can access all the great features of a learning center reservation software for free. No credit card is ever needed to sign up.
Sadly, too many reservation tools compromise quality for a low price. This is not the case with Vev!
Not only is Vev’s system free, but its intuitive design allows you and your customers to enjoy the best booking experience possible.
This free software also offers other features such as client management, payment processing, and other customizable features.
What is the best software to manage learning center spots?
When choosing the best management software for your learning center, you will want to consider a few criteria to help you make the best decision for your business:
- Budget Friendly:
When choosing a management software, you will want to consider the price. No one wants to break the bank to make a purchase for their business. Make sure you find the best deal when choosing learning center software.
- Ease of Use:
The best management software will be easy to use for both you and your students. No one wants the hassle of a complicated system, especially when you offer multiple spots and multiple times. Choose a software that is simple yet effective for what you need.
- Variety of Options:
You will want to choose a management software that works for you, not against you. This means having many usage options and optimum personalization. Choose a software that allows you to offer services, times, and lessons your way.
Still on the hunt for a software that gives you access to all of these great features? Then look no further than Vev’s learning center management software.
Run your learning center on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your learning center. Add descriptions for your lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your learning center makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students schedule.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another student.
Schedule deadline
Decide the exact cutoff time for when students can schedule a lesson, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide lessons so you can only schedule them for your customers.
Sell
Offering
Decide what you offer at your learning center. Add descriptions for your lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your learning center makes, what your students schedule most and even learn how they made their appointment.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another student.
Schedule deadline
Decide the exact cutoff time for when students can schedule a lesson, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide lessons so you can only schedule them for your customers.
Marketing
Get reviews from students
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your learning center up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless student acquisitions.
Cover your learning center
Add a cover to your header that matches your learning center. Impress your students of your learning center even more.
Schedule with a QR-code
Make it easy for your students to schedule lessons by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the learning center. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your learning center special. This helps your students share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the learning center. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the learning center from Instagram, Facebook, TikTok, X, and your website to connect with students and expand your online reach.
Payments
Get paid ahead
Have your students pay ahead for their appointment. Only if you want to, you're the teacher, and you are in control.
Deposits
Have your students put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your students scan your QR for you to get paid. Vev will keep track of who has paid for their lesson so your learning center administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your student a discount on their lesson. Choose a percentage or fixed amount. Whatever works best for your learning center.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a teacher.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your learning center. Simply use your phone to have students pay for their lessons on the spot.
Refunds
Choose if students who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of lessons
See exactly who will get what lesson, and at what time the appointment is due.
Your opening hours
You decide when the learning center is open (or closed) for appointments.
Choose a time and date
Let your students pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the learning center’s hours.
Schedule deadline
Decide the exact cutoff time for when students can schedule a lesson, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of students you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future students are able to schedule lessons.
Your duration
Some appointments don’t require your attention the whole time, so you can help another student.
Notifications for you
When your student makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from the learning center effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular lessons and revenue. This way you know exactly how your learning center is doing.
Your day at a glance
See exactly how much your learning center makes, what your students schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your learning center then you are good!
Works out of the box
Vev comes loaded with everything needed for the learning center right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the learning center.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your learning center. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to your students.
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their lesson.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular lessons and revenue. This way you know exactly how your learning center is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your learning center up to 40%.
Bookkeeping
Make your administration of the learning center run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of lessons is essential to attract and retain students—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your learning center, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your learning center.
Overview
Calendar view
See all your learning center appointments in a calendar view.
Your overview of lessons
See exactly who will get what lesson, and at what time the appointment is due.
Your day at a glance
See exactly how much your learning center makes, what your students schedule most and even learn how they made their appointment.
Today's students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver lessons. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your student makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular lessons and revenue. This way you know exactly how your learning center is doing.
No-shows
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their lesson.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their lesson. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students schedule lessons, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to your students.
Student details
For teachers it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when students can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, students will automatically receive an email with a link to easily schedule their next lesson with your learning center, ensuring a smooth and professional experience.
Student history
See exactly what lesson your student scheduled before.
Customers
Fields
Add more specific student information to run your learning center even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from students
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable students. This lets you build relationships and get more appointments.
Edit students
Edit student details, merge and remove to keep your student list up to date.
Student details
For teachers it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your students. These notes show up around the appointment, so you can pick up the conversation with your student where you left off last time.
Today's students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to schedule a lesson again.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your learning center. Of course not!
Student history
See exactly what lesson your student scheduled before.
