Music Lessons Software
Doesn't that sound like music to your ears?
Why should I use music teacher software?
As a music teacher, you want to spend as much time teaching as possible. No one really enjoys bookkeeping, sending out invoices, and that kind of stuff. Imagine being in the middle of a lesson when a parent calls to ask if they can reschedule tomorrow’s session.
If only there was a better way, right? With the free and easy-to-use music lesson scheduling software from Vev, you can do just that. Your students (or their parents) can book a lesson from a simple page.
The way you deal with invoicing is completely up to you. So you can just use the system to keep track of bookings and even automate how you get paid.
The top 3 reasons you should work with an appointment booking system to teach music:
- More time for (undisturbed) teaching! Let our automated music lesson software deal with booking, rescheduling, and invoicing. No more phone calls in the middle of a lesson.
- Get in business from the other side of the country. The market for remote music lessons grew exponentially over the pandemic. Use this to your advantage by also offering lessons to people that are too far away from your physical location.
- Appointments can be made at night or over the weekend. Think of when a student tries to squeeze in a last-minute appointment, or someone stumbles upon your business on a Sunday night. With the ease of online music lesson scheduling software, someone can book an appointment with you whenever they like.
“You can't pick up the phone while teaching ”
How can I get more students for my music teaching business?
We've asked music teachers using Vev how they get more students. This is what they said:
1. Paid advertisement
A lot of music teachers have turned to online advertising to grow their businesses. And for good reasons, but they often miss one crucial step. People will see your ad, click on it, and just see a phone number or email address to contact. If you run your ad throughout the day, chances are that people will see it at odd hours. Research shows that this is a big conversion killer for businesses.
When you run online ads make sure that you always lead students to your booking page. They often click on it because they are interested to begin with, so it’s smart to keep momentum and allow them to book right away.
2. Referral program
Another great idea is to launch a so-called ‘referral program’. In more practical words: ask a current student if they have a friend or family member that might be interested in taking lessons as well. As a thank-you offer them either a (small) gift, a free lesson, or something that fits your brand. Your new student can for example be welcomed with a nice introduction offer. Often, we see music teachers giving out a 50% discount on the first or second lesson, a free book or other relevant gift. Up to you!
3. Local community building
A third great way to promote your business is by building a stronger presence in your local community. This can be done online, but also offline. Online for example in local Facebook Groups, on Instagram with local hashtags and geotags, and leverage platforms like Reddit, MeetUp and even Nextdoor. Offline it can be done by promoting your business at local schools, community centers, grocery stores, and local music stores.
4. Google Business Profile
Lastly, think of yourself if you are in need for a plumber. Assuming you don’t have a phone number at hand, you most likely will turn to Google and search for a ‘plumber near me’. Aspiring musicians (or their parents) will probably do the same but for your profession. In that case it helps to have a well reviewed Google Maps page. Google calls this your “Google Business Profile”.
This listing will come up for people in your community when they search for music lessons. It would be perfect if those aspiring students will then see some nice words from former and current students, and if possible a couple of photos.
If you haven’t done any of this, don’t feel ashamed to start today and ask a couple of former students (especially the ones that had a good time) to write a review. You can go back here for as much as 6 months, and we are sure people are willing to help you out. Provide them the link, and craft a nice message inviting them to leave a review.
To summarize, these are 4 surefire way to get more students for your business:
- Use a booking page in your online ads
- Launch a referral program
- Promote your business in your local community
- Ask for reviews on Google Maps
p.s. Did you know that Vev comes with a built-in CRM for music teachers too?
What is important to know before working with a reservation system?
A reservation system will for sure make your business run a whole lot smoother. Though there are a couple of things you have to keep in mind.
- Students love clarity. Make sure that all of your offerings are listed on your booking page.
- Ensure your page is up-to-date. There’s nothing more frustrating than booking a session and having to reschedule later because it turns out you are not available. With a booking system, you can easily communicate your availability.
- A system is there to help you. Trust the process! No need to keep a calendar on paper, as long as everything is in your booking tool. Vev's music lesson management software also allows you to add appointments on behalf of your Vev. An easy way to keep everything synchronized.
Save time by using an appointment system
What are music teachers saying about a booking system for lessons?
Vev was created after conducting many hours of research and talking to many music teachers along the way. The result is a booking system that meets the requirements of what music teachers are looking for in a booking system.
Things we hear from music teachers that they love the most about working with Vev:
- Having more time for teaching. Some teachers say they were spending up to 2 hours a week dealing with requests from students (or their parents). Automating this process gave them back 2 hours a week. That’s over 100 hours a year!
- Boost their revenue. Preventing a lot of back and forth over scheduling a lesson, and giving students insights into when you are available allows students to pick a time that works best for them. Even when a certain time slot might not be their first choice. The result in all cases is a more densely packed schedule, or in other words more revenue.
- Improved student happiness. Students know that you can’t pick up the phone at all times. Giving them the ability to book, reschedule, and cancel using simple music lesson booking software is something we hear all the time that people love.
Can music teachers also work with software to boost virtual lessons?
Absolutely! Ever since the pandemic hit us, virtual classes popped up everywhere. Even students that still live nearby might prefer virtual classes over in-person private lessons.
Offering these sessions in addition to the in-person lessons is a great way to boost business! This means that not only local student can benefit from your services, but the entire nation.
If you want, you can also differentiate here in pricing. Making either the in-person or virtual lessons more affordable. Another great way to go about this is by offering “punch cards” that allow students to book packages of, for example, 10 classes and let them decide when they’d like to redeem them.
Run your music tutoring business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your music school. Add descriptions for your music lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your music tutoring business makes, what your students plan most and even learn how they made their appointment.
Plan again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to plan a music lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students plan.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another student.
Plan deadline
Decide the exact cutoff time for when students can plan a music lesson, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to plan. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide music lessons so you can only plan them for your customers.
Sell
Offering
Decide what you offer at your music school. Add descriptions for your music lessons, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your music tutoring business makes, what your students plan most and even learn how they made their appointment.
Plan again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to plan a music lesson again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students plan.
Your duration
Some appointments don’t require your attention the whole time, so you can help another student.
Plan deadline
Decide the exact cutoff time for when students can plan a music lesson, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to plan. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide music lessons so you can only plan them for your customers.
Marketing
Get reviews from students
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your music school up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless student acquisitions.
Cover your music tutoring business
Add a cover to your header that matches your music school. Impress your students of your music tutoring business even more.
Plan with a QR-code
Make it easy for your students to plan music lessons by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your music school. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your music tutoring business special. This helps your students share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your music school. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your music school from Instagram, Facebook, TikTok, X, and your website to connect with students and expand your online reach.
Payments
Get paid ahead
Have your students pay ahead for their appointment. Only if you want to, you're the music teacher, and you are in control.
Deposits
Have your students put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your students scan your QR for you to get paid. Vev will keep track of who has paid for their music lesson so your music tutoring business administration is always up to date.
Discounts
It's easy to give your student a discount on their music lesson. Choose a percentage or fixed amount. Whatever works best for your music tutoring business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a music teacher.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your music school. Simply use your phone to have students pay for their music lessons on the spot.
Refunds
Choose if students who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of music lessons
See exactly who will get what music lesson, and at what time the appointment is due.
Your opening hours
You decide when your music school is open (or closed) for appointments.
Choose a time and date
Let your students pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your music school’s hours.
Plan deadline
Decide the exact cutoff time for when students can plan a music lesson, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of students you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future students are able to plan music lessons.
Your duration
Some appointments don’t require your attention the whole time, so you can help another student.
Notifications for you
When your student makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to plan. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from your music school effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular music lessons and revenue. This way you know exactly how your music school is doing.
Your day at a glance
See exactly how much your music tutoring business makes, what your students plan most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to your students.
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their music lesson.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular music lessons and revenue. This way you know exactly how your music school is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your music school up to 40%.
Bookkeeping
Make your administration of your music school run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of music lessons is essential to attract and retain students—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your music tutoring business, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your music tutoring business.
Overview
Calendar view
See all your music teacher appointments in a calendar view.
Your overview of music lessons
See exactly who will get what music lesson, and at what time the appointment is due.
Your day at a glance
See exactly how much your music tutoring business makes, what your students plan most and even learn how they made their appointment.
Today's students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you plan again.
Delivery overview
See exactly where and at what time you need to deliver music lessons. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your student makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular music lessons and revenue. This way you know exactly how your music school is doing.
No-shows
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their music lesson.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their music lesson. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students plan music lessons, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to your students.
Student details
For music teachers it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when students can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, students will automatically receive an email with a link to easily schedule their next music lesson with your music tutoring business, ensuring a smooth and professional experience.
Student history
See exactly what music lesson your student planned before.
Customers
Fields
Add more specific student information to run your music tutoring business even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from students
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable students. This lets you build relationships and get more appointments.
Edit students
Edit student details, merge and remove to keep your student list up to date.
Student details
For music teachers it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your students. These notes show up around the appointment, so you can pick up the conversation with your student where you left off last time.
Today's students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you plan again.
Plan again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to plan a music lesson again.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your music tutoring business. Of course not!
Student history
See exactly what music lesson your student planned before.
