Home Tutor Software
As a home tutor, managing schedules, keeping track of lessons, and organizing payment can be a challenge. So let us do it, for free!
What is a home tutor booking system?
Our tutor software suite offers an intuitive booking system specifically tailored to home tutoring. It helps home tutors and small tutoring businesses manage their sessions, schedules, and payments, all on one platform.
Vev's tutor management software is designed for professionals who want to streamline their business. With our system, tutors can set their own business hours and vacation days, and students can book, cancel, or reschedule sessions according to their own needs.
No more texting, calling, emailing about the best date and time. One booking page takes care of it all, thereafter reminding both student and teacher of the upcoming class.
- Tailor-made for tutors who want to focus exclusively on home tutoring
- Manage your whole business on one platform
- Set your availability, and students can book and reschedule sessions in your agenda themselves
“You can't pick up the phone while tutoring ”
How does online tutoring appointment software work?
We designed our tutor scheduling software to be as simple as possible and accessible to all students. Here's a quick breakdown of how to get started with Vev's online tutor software:
- Create your account
- Upload your logo, change the colours, and add the classes you offer
- Edit your available hours, set exceptions if needed
- Share the link with your students.
- See bookings come in or add bookings yourself from your dashboard
- Both you and the student get automated emails for each booking, cancellation or re-scheduling.
- Receive a monthly report on your performance (revenue, number of classes etc.)
To get the best understanding of our home tutor software, why not try the appointment software out yourself. It is free, no strings attached!
What are the different tutoring booking software features?
Most tutoring booking software offers a range of features that make it easier to run your tutoring business. You can specify your opening hours, classes you offer, preferred payment methods, and even vacation days.
Vev tutor software also offers organized and clear reports so you can access your students' information through the built-in CRM, as well as track your earnings. The system will send out email updates to students and tutors for every session.
On top of all that, you can customize the look of your software with your own logo and images to reflect your branding.
In short:
- Clear reports to track your earnings and view students' information
- Email updates for tutors and students for every new session
- Payment integration
- You decide when you want to work
- Alter the page to your your liking
Have students book their tutoring time slot directly into your agenda
Why should you use our tutoring booking system?
Our tutor management software makes managing your business a breeze. Vev offers a user-friendly and efficient platform tailored to home tutoring. You can organize your schedule, track your earnings, and customize your branding. Our system simplifies your business, making it easy and efficient for you to focus on your students. Also, Vev is completely free so there is literally nothing standing in between you and trying it out!
Run your tutoring business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your house. Add descriptions for your tutoring classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tutoring business makes, what your students book most and even learn how they made their appointment.
Book again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to book a tutoring class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students book.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another student.
Book deadline
Choose till what time students can book a tutoring class.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items Vev+
Hide tutoring classes so you can only book them for your customers.
Sell
Offering
Decide what you offer at your house. Add descriptions for your tutoring classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tutoring business makes, what your students book most and even learn how they made their appointment.
Book again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to book a tutoring class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your students book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another student.
Book deadline
Choose till what time students can book a tutoring class.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide tutoring classes so you can only book them for your customers.
Marketing
Get reviews from students
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your house up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless student acquisitions.
Cover your tutoring business
Add a cover to your header that matches your house. Impress your students of your tutoring business even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in their house to let your students book tutoring classes by scanning it on their phone.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Add a slogan that describes why you're the best tutoring business. So your students can spread the word.
Show your colors
Choose how your page looks, so it connects to your house.
Social handles
Add the profiles of your house from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Get paid ahead
Have your students pay ahead for their appointment. Only if you want to, you're the tutor, and you are in control.
Deposits
Have your students put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your students scan your QR for you to get paid. Vev will keep track of who has paid for their tutoring class so your tutoring business administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your student a discount on their tutoring class. Choose a percentage or fixed amount. Whatever works best for your tutoring business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a tutor.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your house. Simply use your phone to have students pay for their tutoring classes on the spot.
Refunds
Choose if students who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of tutoring classes
See exactly who will get what tutoring class, and at what time the appointment is due.
Your opening hours
You decide when their house is open (or closed) for appointments.
Capacity
Set up the number of students you can have at the same time.
Choose a time and date
Let your students choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way students can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when their house is open.
Book deadline
Choose till what time students can book a tutoring class.
Export your appointments
Export data of their house on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future students are able to book tutoring classes.
Your duration
Some appointments don’t require your attention the whole time, so you can help another student.
Notifications for you
When your student makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering students a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows students to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular tutoring classes and revenue. This way you know exactly how your house is doing.
Your day at a glance
See exactly how much your tutoring business makes, what your students book most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to your students.
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their tutoring class.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular tutoring classes and revenue. This way you know exactly how your house is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your house up to 40%.
Bookkeeping
Make your administration of their house run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Overview
Calendar view
See all your home tutor appointments in a calendar view.
Your overview of tutoring classes
See exactly who will get what tutoring class, and at what time the appointment is due.
Your day at a glance
See exactly how much your tutoring business makes, what your students book most and even learn how they made their appointment.
Today's students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver tutoring classes. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your student makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular tutoring classes and revenue. This way you know exactly how your house is doing.
No-shows
Appointment reminders
On the day of the appointment, your student receives a reminder from you. It's send automatically and includes all the information of their tutoring class.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Students can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Students can add the appointment to their calendar. This way they receive a notification before their tutoring class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After students book tutoring classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your students. Emails are sent in your style so they feel familiar to your students.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time students can cancel for free. Whenever a cancelation is made, students receive a message including a link to schedule their next tutoring class with your tutoring business.
Student history
See exactly what tutoring class your student booked before.
Customers
Fields
Add more specific student information to run your tutoring business even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from students
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer list
See or find your most valuable students. This lets you build relationships and get more appointments.
Edit students
Edit student details, merge and remove to keep your student list up to date.
Student details
For tutors it's super handy to have all the details of students at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your students. These notes show up around the appointment, so you can pick up the conversation with your student where you left off last time.
Today's students
Your daily overview of students. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your students become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your students are reminded to book a tutoring class again.
It's your data
It's your data. The student information is yours. Vev doesn't sell, resell, target or advertise with the data from your tutoring business. Of course not!
Student history
See exactly what tutoring class your student booked before.
