Tattoo Shop Software
Ink in all of your clients without going crazy with the free and powerful software from Vev. Loved by clients, trusted by many tattoo shops around the world.
When to use a booking system for tattoo shops?
If you run a small independent tattoo shop it’s a good thing to be mindful of your time. Especially if you operate in a small space. Using tattoo shop scheduling software to take reservations is a great way to streamline business at your tattoo studio.
The free tattoo artist software from Vev provides a booking link that you can use on social media, your website, or even on the front door as a QR code. It basically functions like a calendar where people can see when you are available and book a slot.
If you want, you can also require an online down payment to hold the reservation. Research has shown that this is one of the best ways to combat no-shows.
Working with tattoo appointment software allows you to:
- Run your business with ease
- Don’t have to deal with walk-ins
- Have a great overview of your upcoming workday
“Get up to 12% more bookings by using an online appointment system ”
How to take reservations for a mobile tattoo studio?
Does your tattoo shop run on four wheels? Say no more. Vev offers great tattoo shop appointment software to make things more manageable. Mobile tattoo studios can set up their shop in two different ways using Vev.
Operate from a fixed location
Even if you don’t have a physical address, you can still communicate an address that you are close to or across from. If your fixed location rotates, it’s best to create multiple pages per location that you operate from. They are all linked to your account, which allows for easy switching. Just make sure you set the correct opening hours per location to avoid confusion among your clients.
Operate on the go
If you are truly on the road, we also got your back! After you sign up for our tattoo artist business software, you can define a radius of a certain number of car/truck minutes from your base location. This way you only allow bookings from people within your service area. Out of the box, Vev understands that it takes time to get from point A to point B, so the appropriate travel time is incorporated into each and every booking.
Can I run my tattoo shop all from a mobile device?
Yes! Vev's tattoo artist booking software is designed to work perfectly from a mobile device. Whether you have an iPhone, Android, or a different mobile device - it’ll all work! Bigger screens like tablets or iPads are also supported.
This makes it easy to run your tattoo shop no matter where you are. You don’t have to install any apps, so even on older devices, you can still use the tattoo shop scheduling software from Vev.
Why Vev is great on mobile devices:
- Vev adapts to every screen. Big or small, it’ll work and no app is needed. From a computer to a tablet, and your phone. All you need is an internet connection.
- Confirmations are sent out automatically. Vev does all the heavy lifting. Bookings, cancellations, reminders, and changes are all sent out automatically.
- Client database at your fingertips. With each booking, your client database in Vev grows further. A great way to see which clients keep making appointments, what services they booked before, or as a discreet reminder for yourself to see if you’ve worked with them before.
Save yourself the calls, texts and emails
What is the best way to grow my tattoo shop business?
These days people want answers fast. That’s why a reservation system for your tattoo shop is the centerpiece in growing your business.
Imagine someone seeing an ad you put out at 9 PM. Your shop is closed, you are out doing something else, but your client is now ready to book an appointment. They in that case have to either send an email, call you the next day, or maybe shoot you a DM. Chances are you lose their business.
A booking link solves that problem. People click on it, see instantly when you are available and can go ahead and book a slot with you. They’ll receive a professional confirmation of their booking and it shows up on their calendar as well.
Vev provides you with a free reservation system so that you can try it out without losing a single dollar.
From there on, it’s time to distribute your booking link everywhere to grow your business:
- Use it as the link-in-bio on all your social media profiles
- Download your QR code from your Settings and stick it on your front door, and use it on business cards and other promotional material
- Reach out to your regular clients in your Vev CRM so that they know about this digital booking option as well
- Consider running ads that lead straight to this booking page. It’s important to show off your work in the ad itself so that all they have to do is book the next available slot as soon as they click on your ad.
Run your tattoo studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your tattoo studio. Add descriptions for your tattoo session, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tattoo studio makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a tattoo session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a tattoo session.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items Vev+
Hide tattoo session so you can only book them for your customers.
Sell
Offering
Decide what you offer at your tattoo studio. Add descriptions for your tattoo session, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your tattoo studio makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a tattoo session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a tattoo session.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide tattoo session so you can only book them for your customers.
Marketing
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your tattoo studio up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your tattoo studio
Add a cover to your header that matches your tattoo studio. Impress your clients of your tattoo studio even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your tattoo studio to let your clients book tattoo session by scanning it on their phone.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Add a slogan that describes why you're the best tattoo studio. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your tattoo studio.
Social handles
Add the profiles of your tattoo studio from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the tattoo artist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their tattoo session so your tattoo studio administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your client a discount on their tattoo session. Choose a percentage or fixed amount. Whatever works best for your tattoo studio.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a tattoo artist.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your tattoo studio. Simply use your phone to have clients pay for their tattoo session on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of tattoo session
See exactly who will get what tattoo session, and at what time the appointment is due.
Your opening hours
You decide when your tattoo studio is open (or closed) for appointments.
Capacity
Set up the number of clients you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your tattoo studio is open.
Book deadline
Choose till what time clients can book a tattoo session.
Export your appointments
Export data of your tattoo studio on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book tattoo session.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular tattoo session and revenue. This way you know exactly how your tattoo studio is doing.
Your day at a glance
See exactly how much your tattoo studio makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your tattoo studio then you are good!
Works out of the box
Vev comes loaded with everything needed for your tattoo studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your tattoo studio.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your tattoo studio. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their tattoo session.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular tattoo session and revenue. This way you know exactly how your tattoo studio is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your tattoo studio up to 40%.
Bookkeeping
Make your administration of your tattoo studio run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Overview
Calendar view
See all your tattoo artist appointments in a calendar view.
Your overview of tattoo session
See exactly who will get what tattoo session, and at what time the appointment is due.
Your day at a glance
See exactly how much your tattoo studio makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver tattoo session. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular tattoo session and revenue. This way you know exactly how your tattoo studio is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their tattoo session.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their tattoo session. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book tattoo session, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For tattoo artists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next tattoo session with your tattoo studio.
Client history
See exactly what tattoo session your client booked before.
Customers
Fields
Add more specific client information to run your tattoo studio even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For tattoo artists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a tattoo session again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your tattoo studio. Of course not!
Client history
See exactly what tattoo session your client booked before.
