Appointment scheduling system for event organisers
Allow volunteers to schedule a time at your spot business that works for them, and for you. Get appointments for your spot business without you having to do anything!
The appointment scheduler to run your spot business with ease
Always open for scheduling
Let your volunteers schedule appointments based on the business hours of your spot business. Share your Vev link on social media or your website to let your volunteers easily book their next spot.
- Share your unique link
- Let volunteers self-schedule
- Your spot business is open 24/7
The friendliest appointment tool
Vev is easy to work with. See appointments roll in from your dashboard or your favorite calendar app. Adjust the availability of your spot business as needed, to let volunteers self-schedule freely.
- Appointments appear in your dashboard
- Integrate with your calendar
- Your agenda always up-to-date
Smart scheduling built-in
After a few appointments, Vev gets in tune with your volunteers’ preferences. If they always prefer Thursdays at 4, we’ll keep proposing that slot for their next spot.
- Vev remembers each volunteer
- Automatically proposes the best time
- That is called frictionless scheduling
Vev is very intuitive and simple! It helps me greatly to avoid chaos.
Simple appointment scheduling for all
A scheduling tool to fall in love with
Right from your scheduling page, volunteers see exactly when you have availability. They can not only book their slot, but also opt for any additional spots you offer. Minimize missed appointments by asking for a (small) upfront deposit, or full payment.
Our goals is to let you focus on your talent. Vev will take care of everything else for you. From your website, communication, reminders, payments and a lot more. Every week we ship new features that will make your work easier.
After booking, volunteers receive a confirmation email. Depending on your settings, they can modify or cancel their booking online. Volunteers will also get a reminder email ahead of their appointment, and a thank-you email post-appointment. Encouraging them to schedule another appointment at your spot business.
Seamless calendar integration
While appointments are managed on Vev, you can also sync them with your preferred calendar tool. Ensuring you’re always up to date, and easily see your spot business and personal appointments from one place.
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Redefining a scheduling tool
Streamline your business
Volunteers only see the days and time slots you have available. Set standard opening hours for your spot business once, and adjust them as needed. This way, no volunteer can schedule appointments beyond the availability of your spot business.
Flexible breaks are 10/10
As a spot business owner, you might be okay with a slightly delayed lunch. Vev allows you to set up breaks that happen within, let’s say 12p and 2p. Giving volunteers maximum flexibility to schedule something, while not forgetting about lunch for the event organisers.
Personal time blocks
Life is unpredictable. With “Me Time”, you can instantly block out slots on any day. No matter if it’s for an attend or an impromptu day off without any spots.
Some of our heroes using Vev
I got my first booking through this
Being able to reschedule appointments is super nice!
This is so simple to use!
Wow!!!!!!!! This looks amazing! 😱
This is perfect for me. Thank you!
Start for free. No credit card needed
Enhance scheduling with digital payments
Just like the big apps and spot businesses out there, you can accept payments to confirm appointments. Once a slot is chosen, your volunteers have 30 minutes to finalize their payment. Adjusting or refunding is straightforward.
It's your spot business so you decide how and when you get paid. Vev enables full payments ahead of time, deposits and getting paid on the spot. It's your new payment terminal, plus a lot more.
No additional hardware is required
Whether it’s your phone, tablet, or computer, that’s all you need. Your volunteers quickly scan a QR code for on-the-spot payments, completing the process from the comfort of their own device. No more hassle to pay for spots.
Payments are flexible by design
From the payment settings, choose whether volunteers of your spot business pay a deposit (fixed or percentage-based) or the full amount. If you prefer offline payments, that's possible too. Just mark the appointment as 'Paid' manually after a volunteer has paid for their spots.
In case you missed anything.
Is Vev’s appointment scheduler for event organisers really free?
Yes, the standard version of Vev is free to use. The reason? We want to enable every event organiser to start their own spot business, leveling the playing field between event organisers.
As your spot business grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced volunteer data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a spot business with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream spot business.
The only thing you need to get things going is a name for your spot business, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your spot business page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for event organisers everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your spot business is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an event organiser plans an appointment from their dashboard, only the volunteer's name is needed. Nothing more.
When a volunteer books an appointment with your spot business from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a spot is scheduled?
No matter whether you or one of your volunteers scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your spot business calendar.
At the same time, an email will be sent to both you and the volunteer about the upcoming appointment. In addition, another reminder mail will go out just before the spot.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the volunteer can do both of these things. However, you as the event organiser remains in control, deciding exactly until when volunteers can reschedule or cancel.
No spot business wants volunteers canceling just 5 minutes before their appointment.
What do I need to get started with my spot business?
You only need an email address, a password, and a name for your spot business. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for event organisers. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.
Create your spot business in 3 simple steps
Details of your volunteer scheduling
Business name, email address, and physical address.
Customize your page
Add photos, descriptions, and set your pricing
Share with volunteers
Get appointments by promoting the link on your website or social media