Appointment scheduling system for event organisers

Allow volunteers to schedule a time at your spot business that works for them, and for you. Get appointments for your spot business without you having to do anything!

Or try out a demo store first
Volunteer scheduling system

The appointment scheduler to run your spot business with ease

Always open for scheduling

Let your volunteers schedule appointments based on the business hours of your spot business. Share your Vev link on social media or your website to let your volunteers easily book their next spot.

  • Share your unique link
  • Let volunteers self-schedule
  • Your spot business is open 24/7

The friendliest appointment tool

Vev is easy to work with. See appointments roll in from your dashboard or your favorite calendar app. Adjust the availability of your spot business as needed, to let volunteers self-schedule freely.

  • Appointments appear in your dashboard
  • Integrate with your calendar
  • Your agenda always up-to-date

Smart scheduling built-in

After a few appointments, Vev gets in tune with your volunteers’ preferences. If they always prefer Thursdays at 4, we’ll keep proposing that slot for their next spot.

  • Vev remembers each volunteer
  • Automatically proposes the best time
  • That is called frictionless scheduling

Vev is very intuitive and simple! It helps me greatly to avoid chaos.


Simple appointment scheduling for all

A scheduling tool to fall in love with

Right from your scheduling page, volunteers see exactly when you have availability. They can not only book their slot, but also opt for any additional spots you offer. Minimize missed appointments by asking for a (small) upfront deposit, or full payment.

Our goals is to let you focus on your talent. Vev will take care of everything else for you. From your website, communication, reminders, payments and a lot more. Every week we ship new features that will make your work easier.

Automated communications

After booking, volunteers receive a confirmation email. Depending on your settings, they can modify or cancel their booking online. Volunteers will also get a reminder email ahead of their appointment, and a thank-you email post-appointment. Encouraging them to schedule another appointment at your spot business.

Seamless calendar integration

While appointments are managed on Vev, you can also sync them with your preferred calendar tool. Ensuring you’re always up to date, and easily see your spot business and personal appointments from one place.

Join thousands of event organisers turning their passion into profit

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It's free. No credit card needed

Redefining a scheduling tool

Streamline your business

Volunteers only see the days and time slots you have available. Set standard opening hours for your spot business once, and adjust them as needed. This way, no volunteer can schedule appointments beyond the availability of your spot business.

Flexible breaks are 10/10

As a spot business owner, you might be okay with a slightly delayed lunch. Vev allows you to set up breaks that happen within, let’s say 12p and 2p. Giving volunteers maximum flexibility to schedule something, while not forgetting about lunch for the event organisers.

Personal time blocks

Life is unpredictable. With “Me Time”, you can instantly block out slots on any day. No matter if it’s for an attend or an impromptu day off without any spots.

Some of our heroes using Vev

I got my first booking through this

Kapsalon Prince

Wellness & Beauty

Being able to reschedule appointments is super nice!

Eva Wolters


This is so simple to use!

Elisah's Clips


Wow!!!!!!!! This looks amazing! 😱

Sunlash Studio

Wellness & Beauty

This is perfect for me. Thank you!

Beard beard


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Start for free. No credit card needed

Enhance scheduling with digital payments

Hassle-free payments

Just like the big apps and spot businesses out there, you can accept payments to confirm appointments. Once a slot is chosen, your volunteers have 30 minutes to finalize their payment. Adjusting or refunding is straightforward.

It's your spot business so you decide how and when you get paid. Vev enables full payments ahead of time, deposits and getting paid on the spot. It's your new payment terminal, plus a lot more.

No additional hardware is required

Whether it’s your phone, tablet, or computer, that’s all you need. Your volunteers quickly scan a QR code for on-the-spot payments, completing the process from the comfort of their own device. No more hassle to pay for spots.

Payments are flexible by design

From the payment settings, choose whether volunteers of your spot business pay a deposit (fixed or percentage-based) or the full amount. If you prefer offline payments, that's possible too. Just mark the appointment as 'Paid' manually after a volunteer has paid for their spots.

In case you missed anything.

Create your spot business in 3 simple steps

  1. Details of your volunteer scheduling

    Business name, email address, and physical address.

  2. Customize your page

    Add photos, descriptions, and set your pricing

  3. Share with volunteers

    Get appointments by promoting the link on your website or social media

No credit card needed, of course!
Volunteer scheduling system