What are the benefits of using an online booking system as a practitioner?
An online booking system can streamline the appointment scheduling process and make it easier for both you and your clients. Some of the benefits of using a booking system include:
- Increased efficiency: An online booking system can automate the scheduling process, reducing the time you spend on manual tasks such as answering phone calls and emails.
- Convenience for clients: Clients can book appointments online, 24/7, at their convenience.
- Improved customer satisfaction: Clients appreciate the ability to book appointments quickly and easily, without having to call and wait on hold.
- Better appointment management: An online booking system can provide you with a comprehensive view of your appointments, making it easier to manage your schedule.
Cosmetic Industry Software
Start nowDon’t get interrupted during work, let your clients book themselves.
How to promote your cosmetic services online?
Promoting your botox services online is crucial to reaching new clients and growing your business. Here are three tips to help you promote your services:
- Utilize social media: Social media platforms such as Instagram, Facebook, and Twitter can be powerful tools to reach new clients. Use eye-catching visuals and engaging content to showcase your services and promote your booking link using Vev botox software.
- Optimize your website: Make sure your website is up-to-date, visually appealing, and optimized for search engines. Highlight your services, prices, and booking link prominently.
- Leverage local SEO: Optimize your website for local search terms to increase visibility for potential clients in your area.
Then, when you get a larger audience, the built-in CRM from Vev's cosmetic software will help you keep track of them all!
“Save 2+ hours a week, and many wrinkles, by using an appointment system ”
Why is an online booking tool useful for botox practitioners?
In short, appointment software is a necessity for every self-respecting practice for the following reasons:
- It saves time: Less time on the phone means more time helping clients.
- It increases efficiency: Everything in one spot will help significantly with streamlining your whole business.
- It improves customer satisfaction: They are in control, within your terms. You set your business hours and they can then book a time slot that works for them. Best for both.
Cosmetic Industry Software
Start nowRun your cosmetic clinic on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your clinic. Add descriptions for your cosmetic treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your cosmetic clinic makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a cosmetic treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a cosmetic treatment, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide cosmetic treatments so you can only schedule them for your customers.
Sell
Offering
Decide what you offer at your clinic. Add descriptions for your cosmetic treatments, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your cosmetic clinic makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a cosmetic treatment again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a cosmetic treatment, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide cosmetic treatments so you can only schedule them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your clinic up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your cosmetic clinic
Add a cover to your header that matches your clinic. Impress your clients of your cosmetic clinic even more.
Schedule with a QR-code
Make it easy for your clients to schedule cosmetic treatments by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the clinic. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your cosmetic clinic special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the clinic. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the clinic from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the cosmetologist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their cosmetic treatment so your cosmetic clinic administration is always up to date.
Discounts
It's easy to give your client a discount on their cosmetic treatment. Choose a percentage or fixed amount. Whatever works best for your cosmetic clinic.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a cosmetologist.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your clinic. Simply use your phone to have clients pay for their cosmetic treatments on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of cosmetic treatments
See exactly who will get what cosmetic treatment, and at what time the appointment is due.
Your opening hours
You decide when the clinic is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the clinic’s hours.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a cosmetic treatment, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to schedule cosmetic treatments.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from the clinic effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular cosmetic treatments and revenue. This way you know exactly how your clinic is doing.
Your day at a glance
See exactly how much your cosmetic clinic makes, what your clients schedule most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their cosmetic treatment.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular cosmetic treatments and revenue. This way you know exactly how your clinic is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your clinic up to 40%.
Bookkeeping
Make your administration of the clinic run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of cosmetic treatments is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your cosmetic clinic, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your cosmetic clinic.
Overview
Calendar view
See all your cosmetologist appointments in a calendar view.
Your overview of cosmetic treatments
See exactly who will get what cosmetic treatment, and at what time the appointment is due.
Your day at a glance
See exactly how much your cosmetic clinic makes, what your clients schedule most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver cosmetic treatments. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular cosmetic treatments and revenue. This way you know exactly how your clinic is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their cosmetic treatment.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their cosmetic treatment. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule cosmetic treatments, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For cosmetologists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next cosmetic treatment with your cosmetic clinic, ensuring a smooth and professional experience.
Client history
See exactly what cosmetic treatment your client scheduled before.
Customers
Fields
Add more specific client information to run your cosmetic clinic even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For cosmetologists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a cosmetic treatment again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your cosmetic clinic. Of course not!
Client history
See exactly what cosmetic treatment your client scheduled before.