Psychologist Appointment Software
Introducing a solid appointment-taking for psychologists that is free of charge. Easily manage your incoming appointments, reschedule requests, and (down)payments.
What is psychologist practice management software?
Psychologist practice management software helps you to make the organizational part of your business easier. Such software can help save time by taking over tasks that you normally do by hand. A few examples are listed below:
- Have your clients easily book their own appointments and intakes online
- Sending reminder messages for clients’ booked appointments
- Seeing previously booked appointments for clients.
- Finding client details
- Having access to your digital agenda on every device you own
Don’t get interrupted during sessions, let your customers book themselves.
When to use psychologist scheduling software?
If you run a small practice, you know the following like no other: you are in the middle of an intake, and the phone starts ringing. It's one of your clients wanting to reschedule the already-planned appointment. You want to take the phone and help this client, but you also want to maintain focus with the client you are currently seeing.
Situations like this can be a thing of the past with an online booking system. It gives your clients the chance to make their appointments online into your agenda with just a few clicks. Then, when they want to reschedule, they can do this themselves, too. They will see exactly what timeslots you have open, and can then pick the one that suits them best. It saves a couple of phone calls and eliminates the moments of disturbance while you are helping other clients.
What's more, psychologist management software helps you keep track of client details. A list of previous appointments can be found and the basic contact information is listed in an easy-to-reach overview. If a client is late or you want to get in touch with a client for whatever reason, you are just one button away from making the phone call.
What is the best booking system for psychologists?
There are many different tools on the market, so picking the "best" system is a difficult question. If you run a small practice where it's just you, with maybe (a little bit of) help from an assistant, a tool like Vev is probably your best bet. Why? With Vev you can change the design of your page, adjust your availability, customize the duration of each appointment, and do simple CRM (contact management) all by yourself. It works on a computer, tablet, and on your phone. You can subscribe to the calendar feed to see your work- and private life come together in one place. Confirmations and reminders go out automatically, and depending on your change/cancellation policy your clients can reschedule themselves too.
Run your practice on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your practice. Add descriptions for your psychology sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your practice makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a psychology session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a psychology session.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items Vev+
Hide psychology sessions so you can only book them for your customers.
Sell
Offering
Decide what you offer at your practice. Add descriptions for your psychology sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your practice makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a psychology session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a psychology session.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide psychology sessions so you can only book them for your customers.
Marketing
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your practice
Add a cover to your header that matches your practice. Impress your clients of your practice even more.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your practice to let your clients book psychology sessions by scanning it on their phone.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Add a slogan that describes why you're the best practice. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your practice.
Social handles
Add the profiles of your practice from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the psychologist, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their psychology session so your practice administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your client a discount on their psychology session. Choose a percentage or fixed amount. Whatever works best for your practice.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a psychologist.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your practice. Simply use your phone to have clients pay for their psychology sessions on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of psychology sessions
See exactly who will get what psychology session, and at what time the appointment is due.
Your opening hours
You decide when your practice is open (or closed) for appointments.
Capacity
Set up the number of clients you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your practice is open.
Book deadline
Choose till what time clients can book a psychology session.
Export your appointments
Export data of your practice on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book psychology sessions.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular psychology sessions and revenue. This way you know exactly how your practice is doing.
Your day at a glance
See exactly how much your practice makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their psychology session.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular psychology sessions and revenue. This way you know exactly how your practice is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your practice up to 40%.
Bookkeeping
Make your administration of your practice run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Overview
Calendar view
See all your psychologist appointments in a calendar view.
Your overview of psychology sessions
See exactly who will get what psychology session, and at what time the appointment is due.
Your day at a glance
See exactly how much your practice makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver psychology sessions. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular psychology sessions and revenue. This way you know exactly how your practice is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their psychology session.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their psychology session. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book psychology sessions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For psychologists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next psychology session with your practice.
Client history
See exactly what psychology session your client booked before.
Customers
Fields
Add more specific client information to run your practice even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For psychologists it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a psychology session again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your practice. Of course not!
Client history
See exactly what psychology session your client booked before.
