Optician Software
Clear your vision by using a booking system. See it as your personal assistant, always available and ensuring that you can focus on more important matters than scheduling appointments.
What is free optician software?
Vev includes features such as online appointment booking, client management, and payment processing. Or, in other words, optician scheduling software is a digital solution designed to assist opticians in managing their business operations without any cost.
Vev's optician practice management software helps you reduce manual tasks, save time, and offer a seamless service experience to all your clients. To sum it up:
- Free optician software helps manage business operations.
- It offers features like online appointment booking and payment processing.
- This software can enhance efficiency and client satisfaction.
“Remove all the back-and-forth to get appointments ”
How does a booking system help opticians manage appointments?
A booking system within optician practice software helps you organize appointments with greater ease. Clients place their appointments directly into the optician’s schedule based on the opening hours that you provided beforehand.
You as the optician can also set rules for cancellations, or changes by clients. This real-time scheduling helps to minimize scheduling errors, avoid double bookings, and save time on administrative tasks. In short:
- Our optician management software allows clients to place appointments directly into your agenda
- It always keeps your agenda up-to-date, even with last minute changes
- This system minimizes scheduling errors and saves time.
What features are important in optician practice software?
Optician practice booking software should provide several essential features for effective management:
- Comprehensive online booking system that allows clients to schedule, change, or cancel appointments.
- Online payment feature, making transactions smoother and more convenient for both the optician and clients.
- A customizable interface for the business page, to match the brand colors and style.
- An automated reminder feature, ensuring that both the optician and clients are kept informed about upcoming appointments.
Give clients the opportunity to book an appointment whenever they want
How can software for opticians enhance my clients' experience?
An Optician POS system can significantly improve the client experience. By offering an online and offline booking system, clients can schedule appointments at their convenience, reducing waiting times for a more positive experience.
Automated reminders then prevent missed appointments, ensuring a smooth service flow (and no irritations on either side).
Did you also know that Vev's free software comes with a built-in CRM for opticians? Well, it does!
How to get started with optician appointment software?
- Choose Vev as your optician appointment software
- Sign-up and configure your business hours
- Customize the appearance of your online booking page
- Familiarize yourself with the software's dashboard and features.
- Share the link to your new online booking system with your clients
And, if you have any questions, then please reach out to us. We're always here to help!
Run your optician business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your optician's. Add descriptions for your eye exams, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a eye exam again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a eye exam, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide eye exams so you can only schedule them for your customers.
Sell
Offering
Decide what you offer at your optician's. Add descriptions for your eye exams, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a eye exam again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a eye exam, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide eye exams so you can only schedule them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your optician's up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your optician business
Add a cover to your header that matches your optician's. Impress your clients of your optician business even more.
Schedule with a QR-code
Make it easy for your clients to schedule eye exams by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your optician's. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your optician business special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your optician's. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your optician's from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the optician, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their eye exam so your optician business administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your client a discount on their eye exam. Choose a percentage or fixed amount. Whatever works best for your optician business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a optician.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your optician's. Simply use your phone to have clients pay for their eye exams on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of eye exams
See exactly who will get what eye exam, and at what time the appointment is due.
Your opening hours
You decide when your optician's is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your optician's’s hours.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a eye exam, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to schedule eye exams.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to schedule. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from your optician's effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular eye exams and revenue. This way you know exactly how your optician's is doing.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their eye exam.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular eye exams and revenue. This way you know exactly how your optician's is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your optician's up to 40%.
Bookkeeping
Make your administration of your optician's run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of eye exams is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your optician business, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your optician business.
Overview
Calendar view
See all your optician appointments in a calendar view.
Your overview of eye exams
See exactly who will get what eye exam, and at what time the appointment is due.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver eye exams. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular eye exams and revenue. This way you know exactly how your optician's is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their eye exam.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their eye exam. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule eye exams, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For opticians it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next eye exam with your optician business, ensuring a smooth and professional experience.
Client history
See exactly what eye exam your client scheduled before.
Customers
Fields
Add more specific client information to run your optician business even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For opticians it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a eye exam again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your optician business. Of course not!
Client history
See exactly what eye exam your client scheduled before.
