Optician Software
Clear your vision by using a booking system. See it as your personal assistant, always available and ensuring that you can focus on more important matters than scheduling appointments.
What is free optician software?
Vev includes features such as online appointment booking, client management, and payment processing. Or, in other words, optician scheduling software is a digital solution designed to assist opticians in managing their business operations without any cost.
Vev's optician practice management software helps you reduce manual tasks, save time, and offer a seamless service experience to all your clients. To sum it up:
- Free optician software helps manage business operations.
- It offers features like online appointment booking and payment processing.
- This software can enhance efficiency and client satisfaction.
“Remove all the back-and-forth to get appointments ”
How does a booking system help opticians manage appointments?
A booking system within optician practice software helps you organize appointments with greater ease. Clients place their appointments directly into the optician’s schedule based on the opening hours that you provided beforehand.
You as the optician can also set rules for cancellations, or changes by clients. This real-time scheduling helps to minimize scheduling errors, avoid double bookings, and save time on administrative tasks. In short:
- Our optician management software allows clients to place appointments directly into your agenda
- It always keeps your agenda up-to-date, even with last minute changes
- This system minimizes scheduling errors and saves time.
What features are important in optician practice software?
Optician practice booking software should provide several essential features for effective management:
- Comprehensive online booking system that allows clients to schedule, change, or cancel appointments.
- Online payment feature, making transactions smoother and more convenient for both the optician and clients.
- A customizable interface for the business page, to match the brand colors and style.
- An automated reminder feature, ensuring that both the optician and clients are kept informed about upcoming appointments.
Give clients the opportunity to book an appointment whenever they want
How can software for opticians enhance my clients' experience?
An Optician POS system can significantly improve the client experience. By offering an online and offline booking system, clients can schedule appointments at their convenience, reducing waiting times for a more positive experience.
Automated reminders then prevent missed appointments, ensuring a smooth service flow (and no irritations on either side).
Did you also know that Vev's free software comes with a built-in CRM for opticians? Well, it does!
How to get started with optician appointment software?
- Choose Vev as your optician appointment software
- Sign-up and configure your business hours
- Customize the appearance of your online booking page
- Familiarize yourself with the software's dashboard and features.
- Share the link to your new online booking system with your clients
And, if you have any questions, then please reach out to us. We're always here to help!
Run your optician business on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your eye exams and more
Decide what you offer at your optician's. Add descriptions for your eye exams, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a eye exam again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a eye exam.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide eye exams so you can only schedule them for your customers.
Sell
Add your eye exams and more
Decide what you offer at your optician's. Add descriptions for your eye exams, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a eye exam again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Choose till what time clients can schedule a eye exam.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Hide items
Hide eye exams so you can only schedule them for your customers.
Marketing
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your optician's up to 40%.
Custom emails
Change the message of your emails to your clients with Vev+. Change the what and when to send.
Embed
Let your customers schedule from your own website.
Cover your optician business
Add a cover to your header that matches your optician's. Impress your clients of your optician business even more.
Schedule with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in your optician's to let your clients schedule eye exams by scanning it on their phone.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best optician business. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your optician's.
Social handles
Add the profiles of your optician's from Instagram, Facebook, Tik Tok, X, and your website.
Payments
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their eye exam so your optician business administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the optician, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your optician's. Simply use your phone to have clients pay for their eye exams on the spot.
Discounts
It's easy to give your client a discount on their eye exam. Choose a percentage or fixed amount. Whatever works best for your optician business.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a optician.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for opticians.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of eye exams
See exactly who will get what eye exam, and at what time the appointment is due.
Your opening hours
You decide when your optician's is open (or closed) for appointments.
Capacity
Set up the number of clients you can have at the same time.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when your optician's is open.
Schedule deadline
Choose till what time clients can schedule a eye exam.
Export your appointments
Export data of your optician's on a monthly basis. Including all the information of your appointments soon this will also include taxes. Giving you all the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to schedule eye exams.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With 'Smart suggestions' you can optimize your day by letting clients choose from suggested times. Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular eye exams and revenue. This way you know exactly how your optician's is doing.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their eye exam.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular eye exams and revenue. This way you know exactly how your optician's is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your optician's up to 40%.
Bookkeeping
Make your administration of your optician's run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Custom emails
Change the message of your emails to your clients with Vev+. Change the what and when to send.
Overview
Your overview of eye exams
See exactly who will get what eye exam, and at what time the appointment is due.
Your day at a glance
See exactly how much your optician business makes, what your clients schedule most and even learn how they made their appointment.
Delivery overview
See exactly where and at what time you need to deliver eye exams. Everything shown on an interactive map to make it crystal clear for you!
Calendar view
See all your optician appointments in a calendar view.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular eye exams and revenue. This way you know exactly how your optician's is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their eye exam.
Policy
Vev automatically sets a policy for you so it's clear for your clients what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their eye exam. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule eye exams, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For opticians it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next eye exam with your optician business.
Client history
See exactly what eye exam your client scheduled before.
Customers
Fields
Soon you can ask your client more specific information to make running your optician business even better.
Get reviews from clients
Without lifting a finger you will receive reviews from your customers. And in the future these will show up on your page.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. And soon you can search and find your most valuable clients.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For opticians it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a eye exam again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your optician business. Of course not!
Client history
See exactly what eye exam your client scheduled before.
