What is photography management software?
Photography management software is a versatile tool designed to help photographers streamline their booking and scheduling processes. Whether you're a freelance photographer, run a studio, or manage large-scale photo shoots, this software can significantly enhance your business operations.
One of the key benefits of using photography management software is its ability to organize bookings seamlessly. With many clients wanting to schedule sessions, consultations, or events, keeping track of all these appointments manually can be overwhelming and prone to errors like double-bookings. The software provides a clear, real-time overview of all your bookings, ensuring you know who has booked, when, and for how long.
Vev's photography booking software offers these benefits and more. It allows clients to book appointments based on your availability and submit payments directly from their devices. Additionally, Vev provides a customer relationship management (CRM) system to keep all your client information organized. This helps you manage your schedule, offer a seamless booking experience to your clients, and ensure quick and easy payment processing.
With photography management software, you can:
- Receive and organize all client reservation information.
- View your daily, weekly, or monthly schedule at a glance.
- Offer clients the convenience of booking at their own time.
- Easily charge and receive payments from customers.
How can photographers benefit from working with scheduling software?
Photographers can greatly benefit from using scheduling software like Vev in several ways. Firstly, it streamlines the booking process by allowing clients to easily schedule intake calls, consultations, and sessions online. This eliminates back-and-forth emails and phone calls, saving valuable time. Photographers can use Vev to manage bookings for their studio or on-location services, ensuring efficient use of their time and resources. Additionally, scheduling software helps in organizing workshops, classes, and mini-sessions, making it easier to handle group bookings and payments. Or assist with renting out photobooth equipment even.
Vev also provides a professional image by offering automated reminders and confirmations to clients, reducing no-shows and last-minute cancellations. The software can be used for portfolio reviews, follow-up meetings, and even vendor coordination for large events. By centralizing scheduling, photographers can focus more on their creative work and less on administrative tasks, leading to improved client satisfaction and business growth.
The possibilities of using Vev as a photographer are endless
How does photography management software work?
Vev is the ideal photography appointment scheduling software for photographers who need tools tailored to their specific workflows. Plus, it can be used free of charge. Here's a step-by-step guide on how our photographer management software can work for you:
- Create a Vev Page: To start using Vev’s management software, create a page for your photography business. Submit some basic business information, and you'll be ready to personalize your page.
- Personalize Your Page: Customize your page by selecting settings, time slots, products, and other information. This allows clients to learn about your services, understand your offerings, and understand who you are and why they should choose you.
- Bookings Through Vev: Once your page is set up, clients can easily book your services through your unique QR code or link. This simplifies the booking process and ensures your schedule is organized and accessible.
With Vev, you can streamline your booking process, offer a seamless experience for your clients, and focus more on your creative work.
Run your photo studio on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a photo shoot, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide photo shoots so you can only schedule them for your customers.
Sell
Offering
Decide what you offer at your photo studio. Add descriptions for your photo shoots, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients schedule.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a photo shoot, giving you full control over availability and scheduling.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Hide items
Hide photo shoots so you can only schedule them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your photo studio
Add a cover to your header that matches your photo studio. Impress your clients of your photo studio even more.
Schedule with a QR-code
Make it easy for your clients to schedule photo shoots by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in your photo studio. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your photo studio special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent your photo studio. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of your photo studio from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the photographer, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their photo shoot so your photo studio administration is always up to date.
Discounts
It's easy to give your client a discount on their photo shoot. Choose a percentage or fixed amount. Whatever works best for your photo studio.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a photographer.
Save costs, no extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your photo studio. Simply use your phone to have clients pay for their photo shoots on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Your opening hours
You decide when your photo studio is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of your photo studio’s hours.
Schedule deadline
Decide the exact cutoff time for when clients can schedule a photo shoot, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to schedule photo shoots.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
Time suggestions let businesses control client booking flexibility, streamlining schedules and improving appointment management.
Exports
Export data from your photo studio effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular photo shoots and revenue. This way you know exactly how your photo studio is doing.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your photo studio then you are good!
Works out of the box
Vev comes loaded with everything needed for your photo studio right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for your photo studio.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo studio. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular photo shoots and revenue. This way you know exactly how your photo studio is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your photo studio up to 40%.
Bookkeeping
Make your administration of your photo studio run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of photo shoots is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your photo studio, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your photo studio.
Overview
Calendar view
See all your photographer appointments in a calendar view.
Your overview of photo shoots
See exactly who will get what photo shoot, and at what time the appointment is due.
Your day at a glance
See exactly how much your photo studio makes, what your clients schedule most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Delivery overview
See exactly where and at what time you need to deliver photo shoots. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular photo shoots and revenue. This way you know exactly how your photo studio is doing.
No-shows
Custom policy
Set clear guidelines for your photo studio, including hygiene standards, legal requirements, cancellation rules, and other important details. Clients must agree to your policy during checkout, ensuring transparency and a smooth experience for everyone.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their photo shoot.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their photo shoot. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients schedule photo shoots, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For photographers it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next photo shoot with your photo studio, ensuring a smooth and professional experience.
Client history
See exactly what photo shoot your client scheduled before.
Customers
Fields
Add more specific client information to run your photo studio even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For photographers it's super handy to have all the details of clients at their fingertips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you schedule again.
Schedule again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to schedule a photo shoot again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your photo studio. Of course not!
Client history
See exactly what photo shoot your client scheduled before.
