Coffee Shop Software

Take on the daily grind with a free ordering system for takeaway coffee. Your regulars can easily place their to-go coffee order via a simple website.

barista ordering software

When to use to-go free coffee shop software?

Nobody likes to wait in a long line for their cup of joe. Especially during rushed mornings, you want to help everyone as quickly as possible. With unlimited ways for people to customize their coffee order (think syrups, milk alternatives, you name it) there’s a great time saver at your fingertips.

Allowing people to place their orders ahead of time, or on the spot through a QR code allows you to focus on fulfilling the orders with ease.

We surveyed various coffee shop owners and asked them about the biggest benefits of working with coffee shop management software. This is what stood out to us:

  • Boost in revenue - No lost orders, people ordered more products like pastries and bottles of water, or even upsized their coffee order.
  • Improved customer satisfaction - With our barista software, people can go about their day and just pop in and out of your coffee shop real quick. Making their day a breeze will ensure they come back more often.
  • Insight into your most loyal customers - Popular coffee shops at busy corners can process hundreds of orders an hour. Keeping track of who’s a true regular is a great way to reward their loyalty at some point.
  • Improved stock keeping - Spot trends in which products are becoming more popular, and ensure that you never run out of oat milk again.

Don’t get interrupted during work, let your customers order their coffees online


Will online coffee shop software boost my revenue?

Yes, one hundred percent! It might take a minute before your customers start adopting it, but big chains are doubling down on it because there’s great customer demand.

As an independent coffee shop owner, you may not have the budget to build a fancy app, nor do you really need to. There are great free products on the market, such as Vev, which allow you to easily take orders online.

Depending on how you go about it, you can just use the ordering system for to-go coffee orders from regulars, or use the order form for each and every order by sticking the QR code on the table. Coffee shop owners confirm that they see double-digit growth as soon as they start working with reliable barista software. The reason is actually quite simple: people have a better overview of what you all have in store and tend to order more. Furthermore, they don’t have to wait before they can place their order.

How to take online orders for a coffee shop business?

Easy! Your logo doesn't have to feature a mermaid to up your digital game. Vev created a free ordering system for coffee shops that is easy to work with. It’s up and running in about a minute, and you don’t need a credit card to activate your account.

After creating your account, all you need to do is insert the menu. Make sure to add all the different sizing options you offer. Tell the system if you charge extra for milk alternatives such as oat milk. Insert all the syrups you carry, sugar options, and ways people might want to tweak their order even further.

Vev's free coffee shop POS system also allows you to create various sections for other product groups that you offer. This is especially useful when you also sell pastries, cakes, fruits, bottled water, and so on.

It’s up to you how you’ll use the system to your advantage. You can straight up use it to let everyone order through the system. You can use it just for to-go orders, offer the ordering system only for drive-thru orders, or only use it during select hours, such as the morning rush.

To summarize all steps:

  1. Create an account
  2. Edit your menu
  3. Upload a logo and select your color scheme
  4. Print out your QR-code or communicate the URL to the customers
  5. Watch the orders flow in!

Increase customer satisfaction 24% by not having to stand in line

How to offer drive-thru orders for a coffee shop?

Many coffee shop owners have told us that they use the coffee shop software from Vev just for their drive-thru offerings. Especially when your building only has one window available for these to-go orders.

The best way to take drive-thru orders is to put up a big poster or screen with the QR code leading to your page on it. That’s where people will place their order, the order comes in on either a phone or tablet on your side. Customers drive up to the (next) window, and collect their order.

Every order can be easily marked as ‘done’ in Vev to keep track of what you are doing.

Steps to start offering drive-thru:

  1. Create an account, insert your menu
  2. Design the route that customers have to follow
  3. Design a poster/screen that features the QR-code
  4. Customers order through that QR and drive up to the window after
  5. Customers pay via the software or at the window and collect their order

It’s the easiest way, with limited to no costs, to add drive-thru sales to the mix.

How to lower your costs when running a coffee shop?

Lowering the costs of running your coffee shop will allow you to free up resources and re-invest in your business.

Working with reliable coffee shop management software allows customers to place an order themselves, so your baristas can focus on fulfilling the orders and keeping the shop neatly organized.

Run your barista on auto-pilot With your new toolset

  • Sell

  • Marketing

  • Payments

  • Business

  • Learn

  • Auto pilot

  • Overview

  • Customers

Order again

In just a tap your customers become regulars. Get the best date and time for the next order. No upcoming order? You and your customers are reminded to order a coffee again.

Sell smart

Add options, durations, variations, preparation time, cleanup time and your duration to help your customers order.

Define your own duration

Some orders don’t require your attention the whole time, so you can help another customer.

Order deadline

Choose till what time customers can order a coffee.

Time suggestions

With 'Smart suggestions' you can optimize your day by letting customers choose from suggested times. Or choose 'Show all slots', this will show the best times first, but customers can then choose to see the full list of time slots.






Auto pilot



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