Fitness Class Scheduling Software
Let people book sport classes with you right from their smartphone. And be fully booked even before you start your morning warm-up.
How to organize all bookings for my fitness classes?
When you organize your own fitness classes you have many things to consider. From organizing equipment to making sure you're filling up your class slots, there's no end to the items on your to-do list.
Fitness class schedule software can help you keep things organized. It lets people book their class online, so you can see precisely how many people you can expect at each class. Also, it can send automatic reminders to the athletes that have booked with you so they also actually show up after booking.
You can even set up fitness class booking software to allow people to pre-pay before your class, something which we see to clearly increase the show-up rate with many other fitness instructors we help.
When to use reservation software for fitness classes
There are various situations in which reservation software could come in handy, to name a few:
- When organizing additional classes for the members of your gym
- When organizing fitness classes at an outside location
- When leading a one-time fitness class
But most importantly, when you want to keep your business properly organized. No matter what type of fitness classes you organize, scheduling software helps you to keep track of the number of people that will show up for each of your classes.
Instead of you having to manually keep track, people can simply book a class from their own devices. This saves you time and stress, making it even easier to prepare your class and ensure everyone joining will go home satisfied.
“Increase satisfaction by 23% by using an easy booking system ”
The benefits of using fitness class management software
We could give you a whole list of benefits of using some kind of management software. We could also ask some people using our software, so we did. We asked some people currently using our fitness class management software and this is what they said:
- Knowing exactly what to expect at the start of each day when opening up the app
- Less no-shows because of the automatic reminder messages
- Happier clients as they could reserve their spot for the class
- Built-in CRM helps you keep track of customer information
- More spare time at the end of the day as the software does all the planning for you
Don’t get interrupted during classes, let your customers book themselves.
How to use scheduling software for fitness classes?
The set-up of your online page doesn’t take more than 10 minutes.
You start by creating your own page on Vev. Then it is time to make it your own, give it the colors you want and upload your logo. You can also add the prices, time slots and specifics of your fitness classes to your page.
Once you are happy with the result, go on and share the link of your page with all the clients you already have via social media, mailing lists, and other channels.
To summarize how to use appointment software for fitness classes:
- Set-up your own page on Vev
- Make it your own by adding colors, logo and information about your classes
- Share the link with whoever you seem fit (or want to see fit)
- See bookings come in & know exactly how many people to expect at each class
“Get your own link in a few steps and start offering your fitness classes ”
What is the best online booking system for fitness classes?
We asked a handful of people using Vev already and they came up with the following list of booking systems for fitness classes:
- Vev
All jokes aside, we created our free fitness studio class scheduling software to help people like you. We believe in equal chances in terms of tooling between the big gyms and the small fitness coaches. Everyone that wants to organize their own sport classes should be conveniently able to do so. For free, because otherwise you still exclude some people.
So, what are you waiting for? Set-up your store, share your link and see what magic Vev can do for you today!
Run your fitness class on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Software
Auto pilot
Overview
No-shows
Customers
Offering
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your fitness class makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration Vev+
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a fitness class, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide fitness classes so you can only book them for your customers.
Sell
Offering
Decide what you offer at your gym. Add descriptions for your fitness classes, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your fitness class makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Decide the exact cutoff time for when clients can book a fitness class, giving you full control over availability and scheduling.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Hide items
Hide fitness classes so you can only book them for your customers.
Marketing
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Add Vev to your website
Add Vev to your website with two options: a popup booking button or a fully embedded booking widget for seamless client acquisitions.
Cover your fitness class
Add a cover to your header that matches your gym. Impress your clients of your fitness class even more.
Book with a QR-code
Make it easy for your clients to book fitness classes by placing your QR code on flyers, business cards, stickers, posters, or any other visible spots in the gym. With just a quick scan on their phone, they can access your services effortlessly, no extra steps needed.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Page description
Write a catchy slogan or description that highlights what makes your fitness class special. This helps your clients share and recommend you to others.
Show your colors
Set the tone for your page by choosing colors that represent the gym. These will create a cohesive look across your page, tools, and emails, aligning everything with your unique brand.
Social handles
Add the profiles of the gym from Instagram, Facebook, TikTok, X, and your website to connect with clients and expand your online reach.
Payments
Get paid ahead
Have your clients pay ahead for their appointment. Only if you want to, you're the fitness instructor, and you are in control.
Deposits
Have your clients put down a deposit to get their appointment. This has proven to reduce no-shows.
Scan to pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their fitness class so your fitness class administration is always up to date.
Tap to Pay on iPhone
Accept contactless payments with only your iPhone. No extra terminals or hardware needed.
Discounts
It's easy to give your client a discount on their fitness class. Choose a percentage or fixed amount. Whatever works best for your fitness class.
Add amount
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a fitness instructor.
No extra payment devices
No need to fill in the amount again. Or sync, connect and pay for that extra device in your gym. Simply use your phone to have clients pay for their fitness classes on the spot.
Refunds
Choose if clients who've paid ahead will automatically be refunded when their appointment is cancelled.
Payments work out of the box
Payments are set up very easy. So you can get paid out of the gate.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Business
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Your opening hours
You decide when the gym is open (or closed) for appointments.
Choose a time and date
Let your clients pick a time that suits them best, while you stay in control by deciding how strict or flexible your scheduling rules are.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to stay open on public holidays or take a well-deserved vacation? You’re in full control of the gym’s hours.
Book deadline
Decide the exact cutoff time for when clients can book a fitness class, giving you full control over availability and scheduling.
Daily exports
Access your sales records by day—whether it’s historic data, today’s sales, or future bookings.
Capacity
Set up the number of clients you can have at the same time.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, this let you define how far in the future clients are able to book fitness classes.
Your duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Time suggestions
With Smart Suggestions, you can streamline your schedule by offering clients a curated selection of the best available times, making it easier for them to book. Alternatively, you can opt for Show All Slots, which highlights the most optimal time slots first but also allows clients to explore the full list of available options.
Coming soon, you’ll also have the option to restrict bookings to Top of the Hour times, giving you even more control over your schedule and helping you cluster appointments efficiently.
Exports
Export data from the gym effortlessly on a monthly or yearly basis. Get detailed insights into all your appointments, including tax details, providing you with everything you need to stay informed and in control.
Learn
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular fitness classes and revenue. This way you know exactly how your gym is doing.
Your day at a glance
See exactly how much your fitness class makes, what your clients book most and even learn how they made their appointment.
Software
Works on every device
Vev works on phones, tablets, computers and more. If you have internet in your gym then you are good!
Works out of the box
Vev comes loaded with everything needed for the gym right out of the box. And based on your usage it learns and gets better.
Free software updates
Vev gets better every day, and every upgrade is automatically added. No need to upgrade or install. Every month you receive an overview of the updates for the gym.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your fitness class. Of course not!
Works everywhere
Vev is translated in English, Dutch, German, French, Spanish, Italian, Portuguese, Swedish, Danish, Norwegian, Turkish, Polish, Hungarian, Romanian and Czech. With more coming. It also supports over 100 currencies.
Auto pilot
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular fitness classes and revenue. This way you know exactly how your gym is doing.
Share your link
Add your link to your website and socials. A link in bio could boost the appointments of your gym up to 40%.
Bookkeeping
Make your administration of the gym run smooth.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Personalize emails
Create personalized emails for appointments to engage clients and strengthen your business.
Item suggestions
Creating the right mix of fitness classes is essential to attract and retain clients—but it doesn’t have to be complicated. Our suggestions are here to guide you every step of the way. With personalized recommendations based on industry trends and your fitness class, you can quickly set up a winning selection of offerings. Let us help you create the perfect lineup so you can focus on growing your fitness class.
Overview
Calendar view
See all your fitness class appointments in a calendar view.
Your overview of fitness classes
See exactly who will get what fitness class, and at what time the appointment is due.
Your day at a glance
See exactly how much your fitness class makes, what your clients book most and even learn how they made their appointment.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver fitness classes. Everything shown on an interactive map to make it crystal clear for you!
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Sync to your calendar
Automatically sync (one way) your appointments to your personal calendar app.
Your month wrapped up
Every month we email you analytics of last months' appointments, cancelations, most popular fitness classes and revenue. This way you know exactly how your gym is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their fitness class.
Policy
Set up a clear policy that outlines your terms for bookings, cancellations, refunds, and any additional fees. Defining these guidelines helps manage customer expectations and reduces the risk of disputes.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their fitness class. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book fitness classes, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Emails
Every appointment, cancellation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to your clients.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Set a deadline for when clients can cancel for free, giving you more control over your schedule and protecting your time. When a cancellation is made, clients will automatically receive an email with a link to easily schedule their next fitness class with your fitness class, ensuring a smooth and professional experience.
Client history
See exactly what fitness class your client booked before.
Customers
Fields
Add more specific client information to run your fitness class even better. For instance add their date of birth, Customer ID, pet name and more.
Get reviews from clients
Effortlessly collect reviews from your customers, which will soon appear directly on your page for everyone to see.
Customer list
See or find your most valuable clients. This lets you build relationships and get more appointments.
Edit clients
Edit client details, merge and remove to keep your client list up to date.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Add notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Today's clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a fitness class again.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your fitness class. Of course not!
Client history
See exactly what fitness class your client booked before.
