How to Get the Most Out of Your Running Group's Online Booking System
Running groups have become increasingly popular in recent years, offering a fun and supportive way for individuals to stay active and reach their fitness goals. One of the keys to a successful running group is offering convenient and efficient booking options for participants. That's where an online booking system comes in.
What are the benefits of using an online booking system for your running group?
- Convenience for Participants: An online booking system allows participants to easily sign up for running sessions from the comfort of their own home. No more trying to remember when the next session is or worrying about missing out on a spot. With an online booking system, participants can view available sessions and sign up at their leisure.
- Improved Scheduling: With an online booking system, running group leaders can easily see who has signed up for each session, reducing the risk of double bookings or overbooking. This allows for better planning and preparation, ensuring that each session runs smoothly.
- Increased Reach: By offering an online booking system, your running group is able to reach a wider audience, as participants can sign up from anywhere with an internet connection. This can help grow your running group and attract new participants.
How to get started with an online booking system for your running group?
- Research available options: There are many online booking systems available, so it's important to research which one is the best fit for your running group. Look for systems that are user-friendly, have flexible scheduling options, and offer robust reporting and payment processing capabilities.
- Set up your account: Once you've chosen your online booking system, you'll need to create an account and input your running group's information. This includes details about your sessions, pricing, and availability.
- Promote your online booking system: Once your account is set up, it's important to promote your online booking system to your participants. This can be done through email, social media, or even in-person promotions at your running sessions.
Why is an online booking tool useful for your running group?
- Saves Time: By using an online booking system, running group leaders can save time and energy spent on manual scheduling and participant tracking. The system does the work for you, freeing up time for other important tasks.
- Improves Revenue: An online booking system allows you to easily collect payment for each running session, improving your overall revenue. It also helps you keep track of payments and expenses, allowing for more accurate financial tracking.
- Increases Engagement: By offering an online booking system, your running group is able to provide a more engaging and convenient experience for participants. This can increase satisfaction and lead to repeat business and positive word-of-mouth recommendations.
In conclusion, an online booking system is a valuable tool for any running group looking to streamline scheduling, improve revenue, and increase engagement. By researching available options, setting up an account, and promoting your online booking system, you can take your running group to the next level.
Run the park on auto-pilot With your new toolset
Sell
Marketing
Payments
Business
Learn
Auto pilot
Overview
No-shows
Customers
Add your runnnig sessions and more
Decide what you offer at your park. Add descriptions for your runnnig sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your park makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a runnig session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a runnig session.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting clients choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Sell
Add your runnnig sessions and more
Decide what you offer at your park. Add descriptions for your runnnig sessions, add an image, and best of all set your own prices.
Your day at a glance
See exactly how much your park makes, what your clients book most and even learn how they made their appointment.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a runnig session again.
Sell smart
Add options, durations, variations, preparation time, cleanup time and your duration to help your clients book.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Book deadline
Choose till what time clients can book a runnig session.
Time suggestions
With 'Smart suggestions' (Vev+) you can optimize your day by letting clients choose from smart suggested times.
Or choose 'Show all slots', this will show the best times first, but clients can then choose to see the full list of time slots.
Marketing
Cover your park
Add a cover to your header that matches your park. Impress your clients of your park even more.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your park up to 40%.
Book with a QR-code
Include your QR code on flyers, business cards, stickers and other placements in the park to let your clients book runnnig sessions by scanning it on their phone.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Page description
Add a slogan that describes why you're the best park. So your clients can spread the word.
Show your colors
Choose how your page looks, so it connects to your park.
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.
Payments
Tap to Pay
Use your iPhone (iOS) as a complete replacement of your payment terminal. You can even hold your card to it to pay.
Scan to Pay
Let your clients scan your QR for you to get paid. Vev will keep track of who has paid for their runnig session so your park administration is always up to date.
Get paid ahead
Enable your clients to pay ahead for their appointment. Only if you want to, you as the fitness instructor is in control.
Deposits
Let your clients put down a deposit to get their appointment.
No extra payment devices
No need to fill in the amount again. Or sync, connect and charge that extra device in your park. Simply use your phone to have clients pay for their runnnig sessions on the spot.
Discounts
It's easy to give your client a discount on their runnig session. Choose a percentage or fixed amount. Whatever works best for your park.
Upsell & Tipping
Add a percentage or fixed amount to the price of the appointment, in the simplest way possible for you as a fitness instructor.
Refunds
Clients who've paid ahead will automatically be refunded when their appointment is cancelled. Yet another thing less to worry about for fitness instructors.
Payments work out of the box
Payments are set up automatically for you. So you can get paid out of the gate. No need for any set up.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Business
Your overview of runnnig sessions
See exactly who will get what runnig session, and at what time the appointment is due.
Your opening hours
You decide when the park is open (or closed) for appointments.
Choose a time and date
Let your clients choose what time works for them. You can decide how strict or flexible you want to be with your time.
Add your breaks
Plan when you want a fixed break. Looking for more flexibility? Turn on smart breaks.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Exceptions
Want to open up during public holidays? Or close for a vacation? Your decide when the park is open.
Book deadline
Choose till what time clients can book a runnig session.
Make your accountant smile
Export data of the park on a monthly basis. Including all the information of your appointments. Giving you the information you need.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Ahead of time
Set up your booking horizon, meaning how far in the future clients are able to book runnnig sessions.
Define your own duration
Some appointments don’t require your attention the whole time, so you can help another client.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Learn
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your park. This way you know exactly how your park is doing.
Your day at a glance
See exactly how much your park makes, what your clients book most and even learn how they made their appointment.
Auto pilot
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your park.
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their runnig session.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your park. This way you know exactly how your park is doing.
Your own link
Add your link to your website and socials. A link in bio could boost the appointments of your park up to 40%.
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Add 'Me time'
Got a personal appointment? With just a tap you can block time off. This way clients can't make an appointment.
Plus, a lot more
There's a lot more coming in Vev+ that will make doing business even easier. But we keep those under wraps for the moment.
Overview
Your day at a glance
See exactly how much your park makes, what your clients book most and even learn how they made their appointment.
Notifications for you
When your client makes an appointment, cancelation or change you will receive a notification.
Your overview of runnnig sessions
See exactly who will get what runnig session, and at what time the appointment is due.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Delivery overview
See exactly where and at what time you need to deliver runnnig sessions. Everything shown on an interactive map to make it crystal clear for you!
Sync to your calendar
Automatically sync your appointments to your personal calendar app.
Your month wrapped up
Every month starts with an overview of last months' appointments cancelations and revenue for your park. This way you know exactly how your park is doing.
No-shows
Appointment reminders
On the day of the appointment, your client receives a reminder from you. It's send automatically and includes all the information of their runnig session.
Policy
Define your own policy, so your clients know what to expect. Works perfectly with payments, deposits and refunds.
Change the time
Clients can change the time of their upcoming appointment as long as the cancelation deadline hasn't passed.
Add to Calendar
Clients can add the appointment to their calendar. This way they receive a notification before their runnig session. The address, travel time and link to their confirmation page can be found in the event details.
Add to wallet
After clients book runnnig sessions, they get a pass for their digital wallet. When added they get a notification on their phone at the right time. The pass contains all the details like; date, time, location, total cost, payment details and link.
Communication made easy
Every appointment, cancelation, change and reminder is automatically sent to your clients. Emails are sent in your style so they feel familiar to the clients of your park.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Cancelation deadline
Decide until what time clients can cancel for free. Whenever a cancelation is made, clients receive a message including a link to schedule their next runnig session with your park
Client history
See exactly what kind of runnnig sessions your clients had at your park last time.
Customers
Notes
Add notes about your clients. These notes show up around the appointment, so you can pick up the conversation with your client where you left off last time.
Client details
For fitness instructors it's super handy to have all the details of clients at their finger tips. Allowing you to send a text, call or email whenever you need.
Customer management (CRM)
See your clients in the best way. This lets you build relationships and get more appointments. You can search and find your most valuable clients.
Focus on your clients
Your daily overview of clients. Showing you exactly who's you will see today, and an easy way to let you book again.
Book again
In just a tap your clients become regulars. Get the best date and time for the next appointment. No upcoming appointment? You and your clients are reminded to book a runnig session again.
Client history
See exactly what kind of runnnig sessions your clients had at your park last time.
It's your data
It's your data. The client information is yours. Vev doesn't sell, resell, target or advertise with the data from your park. Of course not!
Get reviews from your clients
Word of mouth is the best marketing, and reviews are the digital equivalent of this.