Pilates studio appointment scheduling software
Allow clients to schedule a time at your pilates studio that works for them, and for you. Get appointments for your pilates studio without you having to do anything!
Free pilates studio appointment scheduler system to run your business with ease
Pilates studio open for scheduling
Let your clients schedule pilates studio appointments based on the business hours of your pilates studio. Share your Vev link on social media or your website to let your clients easily book their next pilates class.
- Share your unique link
- Let clients self-schedule
- Your pilates studio is open 24/7
The friendliest pilates studio appointment tool
Vev's pilates studio software is easy to work with. See appointments roll in from your dashboard or your favorite calendar app. Adjust the availability of your pilates studio as needed, to let clients self-schedule freely.
- Appointments appear in your dashboard
- Integrate with your calendar
- Your agenda always up-to-date
Smart pilates studio scheduling built-in
After a few appointments, Vev gets in tune with your clients’ preferences. If they always prefer Thursdays at 4, we’ll keep proposing that slot for their next pilates class.
- Vev remembers each client
- Automatically proposes the best time
- That is called frictionless scheduling
Explore other software options for pilates studios
Vev is very intuitive and simple! It helps me greatly to avoid chaos.
Simple pilates studio appointment scheduling for all
A scheduling tool to fall in love with
Right from your scheduling page, clients see exactly when you have availability. They can not only book their slot, but also opt for any additional pilates classes you offer. Reduce missed appointments by asking a deposit, or full payment.
Our goal is to let you focus on your talent. Vev will take care of the rest. You'll get your own website, we'll handle reminders, payments and a lot more. Every week we ship new features that will make your work-life easier.
Automated communications
After booking, clients receive a confirmation email. Depending on your settings, they can modify or cancel their booking online. Clients will also get a reminder email ahead of their appointment, and a thank-you email post-appointment. Encouraging them to schedule another appointment at your pilates studio.
Seamless calendar integration
While appointments are managed on Vev, you can also sync them with your preferred calendar tool. Ensuring you’re always up to date, and easily see your pilates studio and personal appointments from one place.
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Redefining a pilates studio scheduling tool
Streamline your business
Clients only see the days and time slots you have available. Set standard opening hours for your pilates studio once, and adjust them as needed. This way, no client can schedule appointments beyond the availability of your pilates studio.
Flexible breaks are 10/10
As an pilates instructor, you might be okay with a slightly delayed lunch. Vev allows you to set up breaks that happen within, let’s say 12p and 2p. Giving clients maximum flexibility to schedule something, while not forgetting about lunch for pilates instructors.
Personal time blocks
Life is unpredictable. With “Me Time”, you can instantly block out slots on any day. No matter if it’s for an attend or an impromptu day off without any pilates classes.
Some of our heroes using Vev
I got my first booking through this
Kapsalon Prince
Wellness & Beauty
Being able to reschedule appointments is super nice!
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This is so simple to use!
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This is perfect for me. Thank you!
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Enhance pilates studio scheduling with digital payments
Hassle-free payments
Just like the big apps and pilates studios out there, you can accept payments to confirm appointments. Once a slot is chosen, your clients have 30 minutes to finalize their payment. Adjusting or refunding is straightforward.
You can use any device you own as long as it has an internet browser. When you have an iPhone you can soon use Tap to Pay on iPhone.
No additional hardware is required
Whether it’s your phone, tablet, or computer, that’s all you need. Your clients quickly scan a QR code for on-the-spot payments, completing the process from the comfort of their own device. No more hassle to pay for pilates classes.
Payments are flexible by design
From the payment settings, choose whether clients of your pilates studio pay a deposit (fixed or percentage-based) or the full amount. If you prefer offline payments, that's possible too. Just mark the appointment as 'Paid' manually after a client has paid for their pilates classes.
In case you missed anything.
Is Vev’s appointment scheduler for pilates instructors really free?
Yes, the standard version of Vev's pilates studio system is free to use. The reason? We want to enable every pilates instructor to start their own pilates studio, leveling the playing field between pilates instructors.
As your pilates studio grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced client data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a pilates studio with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream pilates studio.
The only thing you need to get things going is a name for your pilates studio, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your pilates studio page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for pilates instructors everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your pilates studio is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an pilates instructor plans an appointment from their dashboard, only the client's name is needed. Nothing more.
When a client books an appointment with your pilates studio from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a pilates class is scheduled?
No matter whether you or one of your clients scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your pilates studio calendar.
At the same time, an email will be sent to both you and the client about the upcoming appointment. In addition, another reminder mail will go out just before the pilates class.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the client can do both of these things. However, you as the pilates instructor remains in control, deciding exactly until when clients can reschedule or cancel.
No pilates studio wants clients canceling just 5 minutes before their appointment.
What do I need to get started with my pilates studio?
You only need an email address, a password, and a name for your pilates studio. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for pilates instructors. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.
Create your pilates studio in 3 simple steps
Add the details of your pilates studio
Business name, email address, and physical address.
Customize your page
Add photos, descriptions, and set your pricing.
Share the link with your clients
Get appointments by sharing your link on your website or social accounts.
