Spa appointment scheduling software
Allow clients to schedule a time at your wellness spa that works for them, and for you. Get appointments for your wellness spa without you having to do anything!
Free spa appointment scheduler system to run your business with ease
Spa open for scheduling
Let your clients schedule spa appointments based on the business hours of your wellness spa. Share your Vev link on social media or your website to let your clients easily book their next wellness treatment.
- Share your unique link
- Let clients self-schedule
- Your wellness spa is open 24/7
The friendliest spa appointment tool
Vev's spa software is easy to work with. See appointments roll in from your dashboard or your favorite calendar app. Adjust the availability of your wellness spa as needed, to let clients self-schedule freely.
- Appointments appear in your dashboard
- Integrate with your calendar
- Your agenda always up-to-date
Smart spa scheduling built-in
After a few appointments, Vev gets in tune with your clients’ preferences. If they always prefer Thursdays at 4, we’ll keep proposing that slot for their next wellness treatment.
- Vev remembers each client
- Automatically proposes the best time
- That is called frictionless scheduling
Explore other software options for spas
Vev is very intuitive and simple! It helps me greatly to avoid chaos.
Simple spa appointment scheduling for all
A scheduling tool to fall in love with
Right from your scheduling page, clients see exactly when you have availability. They can not only book their slot, but also opt for any additional wellness treatments you offer. Reduce missed appointments by asking a deposit, or full payment.
Our goal is to let you focus on your talent. Vev will take care of the rest. You'll get your own website, we'll handle reminders, payments and a lot more. Every week we ship new features that will make your work-life easier.
Automated communications
After booking, clients receive a confirmation email. Depending on your settings, they can modify or cancel their booking online. Clients will also get a reminder email ahead of their appointment, and a thank-you email post-appointment. Encouraging them to schedule another appointment at your wellness spa.
Seamless calendar integration
While appointments are managed on Vev, you can also sync them with your preferred calendar tool. Ensuring you’re always up to date, and easily see your wellness spa and personal appointments from one place.
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Redefining a spa scheduling tool
Streamline your business
Clients only see the days and time slots you have available. Set standard opening hours for your wellness spa once, and adjust them as needed. This way, no client can schedule appointments beyond the availability of your wellness spa.
Flexible breaks are 10/10
As an wellness therapist, you might be okay with a slightly delayed lunch. Vev allows you to set up breaks that happen within, let’s say 12p and 2p. Giving clients maximum flexibility to schedule something, while not forgetting about lunch for wellness therapists.
Personal time blocks
Life is unpredictable. With “Me Time”, you can instantly block out slots on any day. No matter if it’s for an attend or an impromptu day off without any wellness treatments.
Some of our heroes using Vev
I got my first booking through this
Kapsalon Prince
Wellness & Beauty
Being able to reschedule appointments is super nice!
Eva Wolters
Hairdresser
This is so simple to use!
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Hairdresser
Wow!!!!!!!! This looks amazing! 😱
Sunlash Studio
Wellness & Beauty
This is perfect for me. Thank you!
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Barber
Start for free. No credit card needed
Enhance wellness spa scheduling with digital payments
Hassle-free payments
Just like the big apps and wellness spas out there, you can accept payments to confirm appointments. Once a slot is chosen, your clients have 30 minutes to finalize their payment. Adjusting or refunding is straightforward.
You can use any device you own as long as it has an internet browser. When you have an iPhone you can soon use Tap to Pay on iPhone.
No additional hardware is required
Whether it’s your phone, tablet, or computer, that’s all you need. Your clients quickly scan a QR code for on-the-spot payments, completing the process from the comfort of their own device. No more hassle to pay for wellness treatments.
Payments are flexible by design
From the payment settings, choose whether clients of your wellness spa pay a deposit (fixed or percentage-based) or the full amount. If you prefer offline payments, that's possible too. Just mark the appointment as 'Paid' manually after a client has paid for their wellness treatments.
In case you missed anything.
Is Vev’s appointment scheduler for wellness therapists really free?
Yes, the standard version of Vev's spa system is free to use. The reason? We want to enable every wellness therapist to start their own wellness spa, leveling the playing field between wellness therapists.
As your wellness spa grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced client data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a wellness spa with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream wellness spa.
The only thing you need to get things going is a name for your wellness spa, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your wellness spa page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for wellness therapists everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your wellness spa is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an wellness therapist plans an appointment from their dashboard, only the client's name is needed. Nothing more.
When a client books an appointment with your wellness spa from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a wellness treatment is scheduled?
No matter whether you or one of your clients scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your wellness spa calendar.
At the same time, an email will be sent to both you and the client about the upcoming appointment. In addition, another reminder mail will go out just before the wellness treatment.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the client can do both of these things. However, you as the wellness therapist remains in control, deciding exactly until when clients can reschedule or cancel.
No wellness spa wants clients canceling just 5 minutes before their appointment.
What do I need to get started with my wellness spa?
You only need an email address, a password, and a name for your wellness spa. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for wellness therapists. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.
Create your wellness spa in 3 simple steps
Add the details of your wellness spa
Business name, email address, and physical address.
Customize your page
Add photos, descriptions, and set your pricing.
Share the link with your clients
Get appointments by sharing your link on your website or social accounts.
