City tour guide appointment scheduling software
Allow customers to schedule a time at your city tour business that works for them, and for you. Get appointments for your city tour business without you having to do anything!
Free city tour guide appointment scheduler system to run your business with ease
City tour guide open for scheduling
Let your customers schedule city tour guide appointments based on the business hours of your city tour business. Share your Vev link on social media or your website to let your customers easily book their next city tour.
- Share your unique link
- Let customers self-schedule
- Your city tour business is open 24/7
The friendliest city tour guide appointment tool
Vev's city tour guide software is easy to work with. See appointments roll in from your dashboard or your favorite calendar app. Adjust the availability of your city tour business as needed, to let customers self-schedule freely.
- Appointments appear in your dashboard
- Integrate with your calendar
- Your agenda always up-to-date
Smart city tour guide scheduling built-in
After a few appointments, Vev gets in tune with your customers’ preferences. If they always prefer Thursdays at 4, we’ll keep proposing that slot for their next city tour.
- Vev remembers each customer
- Automatically proposes the best time
- That is called frictionless scheduling
Explore other software options for city tour guides
Vev is very intuitive and simple! It helps me greatly to avoid chaos.
Simple city tour guide appointment scheduling for all
A scheduling tool to fall in love with
Right from your scheduling page, customers see exactly when you have availability. They can not only book their slot, but also opt for any additional city tours you offer. Reduce missed appointments by asking a deposit, or full payment.
Our goal is to let you focus on your talent. Vev will take care of the rest. You'll get your own website, we'll handle reminders, payments and a lot more. Every week we ship new features that will make your work-life easier.
Automated communications
After booking, customers receive a confirmation email. Depending on your settings, they can modify or cancel their booking online. Customers will also get a reminder email ahead of their appointment, and a thank-you email post-appointment. Encouraging them to schedule another appointment at your city tour business.
Seamless calendar integration
While appointments are managed on Vev, you can also sync them with your preferred calendar tool. Ensuring you’re always up to date, and easily see your city tour business and personal appointments from one place.
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Redefining a city tour guide scheduling tool
Streamline your business
Customers only see the days and time slots you have available. Set standard opening hours for your city tour business once, and adjust them as needed. This way, no customer can schedule appointments beyond the availability of your city tour business.
Flexible breaks are 10/10
As an tour guide, you might be okay with a slightly delayed lunch. Vev allows you to set up breaks that happen within, let’s say 12p and 2p. Giving customers maximum flexibility to schedule something, while not forgetting about lunch for tour guides.
Personal time blocks
Life is unpredictable. With “Me Time”, you can instantly block out slots on any day. No matter if it’s for an attend or an impromptu day off without any city tours.
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I got my first booking through this
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Wellness & Beauty
Being able to reschedule appointments is super nice!
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This is so simple to use!
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Enhance city tour business scheduling with digital payments
Hassle-free payments
Just like the big apps and city tour businesses out there, you can accept payments to confirm appointments. Once a slot is chosen, your customers have 30 minutes to finalize their payment. Adjusting or refunding is straightforward.
You can use any device you own as long as it has an internet browser. When you have an iPhone you can soon use Tap to Pay on iPhone.
No additional hardware is required
Whether it’s your phone, tablet, or computer, that’s all you need. Your customers quickly scan a QR code for on-the-spot payments, completing the process from the comfort of their own device. No more hassle to pay for city tours.
Payments are flexible by design
From the payment settings, choose whether customers of your city tour business pay a deposit (fixed or percentage-based) or the full amount. If you prefer offline payments, that's possible too. Just mark the appointment as 'Paid' manually after a customer has paid for their city tours.
In case you missed anything.
Is Vev’s appointment scheduler for tour guides really free?
Yes, the standard version of Vev's city tour guide system is free to use. The reason? We want to enable every tour guide to start their own city tour business, leveling the playing field between tour guides.
As your city tour business grows, you should unlock Vev+. It’s a no-brainer for business owners that wanna keep their admin work to a minimum. Vev+ generates automatic tax reports, gives you access to advanced customer data, and overall ups the way your online page looks like
No hard feelings if you are not ready to pay; the standard version of Vev is always at your disposal for free.
Can anyone start a city tour business with Vev?
Absolutely! Vev encourages everyone to follow their dreams and start their dream city tour business.
The only thing you need to get things going is a name for your city tour business, then you choose the template that best suits your use case, adjust some settings and you are ready to welcome your first appointments.
To help you even more, every template comes with a default price list you can edit the best way you see fit. Finally, set your business colors and upload a logo to make your city tour business page even more uniquely yours.
Chase that dream!
Can I use Vev’s appointment scheduler for tour guides everywhere?
For sure! To quote Jennifer Lopez: “Brazil, Morocco, London to Ibiza. Straight to LA, New York, Vegas to Africa”. Our way of saying; no matter where your city tour business is on the planet, you can always count on Vev. Right now, we support over 10 languages (with more to come) and over 100 currencies.
What information is needed to schedule an appointment?
That depends slightly. When an tour guide plans an appointment from their dashboard, only the customer's name is needed. Nothing more.
When a customer books an appointment with your city tour business from your online page, they must fill in their name and email address. Both phone number and address are optional fields.
What happens once a city tour is scheduled?
No matter whether you or one of your customers scheduled the appointment, the chosen time slot is blocked from that moment onwards. It will also appear in your city tour business calendar.
At the same time, an email will be sent to both you and the customer about the upcoming appointment. In addition, another reminder mail will go out just before the city tour.
Can an appointment be rescheduled or canceled once it has been made?
Yes, both you and the customer can do both of these things. However, you as the tour guide remains in control, deciding exactly until when customers can reschedule or cancel.
No city tour business wants customers canceling just 5 minutes before their appointment.
What do I need to get started with my city tour business?
You only need an email address, a password, and a name for your city tour business. Nothing is forever, you can change everything later. Do make sure to comply with local regulations for tour guides. Check whether you need a license or register with a Chamber of Commerce before getting your first appointments.
Create your city tour business in 3 simple steps
Add the details of your city tour business
Business name, email address, and physical address.
Customize your page
Add photos, descriptions, and set your pricing.
Share the link with your customers
Get appointments by sharing your link on your website or social accounts.
